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HomeMy WebLinkAbout14848RESOLUTION NO. 14848 A RESOLUTION ESTABLISHING AN APPROVED LIST OF CONTRACTORS TO PERFORM EMERGENCY WATER LINE REPAIRS FOR CITY PARKS AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME WHEREAS, proposals for performing emergency water line repairs under Project No. 22-023 - Emergency Water Line Repairs for City Parks have been received and examined; and WHEREAS, the proposals of FRPHI ECS & Landscape, Inc., KK Construction, LLC, and K.R. Swerdfeger Construction, LLC, (collectively the “Approved List”) have been determined to be responsive; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. City Council authorizes, subject to an unexpended balance of appropriations therefore, that upon approval of the Mayor, statements of work or other contracts for effecting emergency water line repairs may be awarded from time to time in accordance with the bid documents and associated contract, to the lowest bidder on the Approved List, as determined by unit prices for elements of constructions submitted by responsive bidders under Project No. 22-023 - Emergency Water Line Repairs for City Parks based on the requirements and unit quantities of each emergency repair project that may arise, and that the same be awarded to said bidder in the required amount at the time of each emergency repair project. So long as the repairs are performed according to an approved statement of work pursuant to the bid documents and contract, additional City Council approval will not be needed for each emergency repair project. SECTION 2. Funds for Project No. 22-023 - Emergency Water Line Repairs shall be from the Parks and Recreation Department’s annual operating budget in the City’s General Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City of Pueblo are authorized to perform any and all acts consistent with the intent of this Resolution and the contract to implement the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED April 11, 2022 BY: Larry Atencio MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk’s Office Item # M-6 Background Paper for Proposed Resolution COUNCIL MEETING DATE: April 11, 2022 TO: President Heather Graham and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Marisa Stoller, City Clerk FROM: Steven Meier, Parks and Recreation Director SUBJECT: A RESOLUTION ESTABLISHING AN APPROVED LIST OF CONTRACTORS TO PERFORM EMERGENCY WATER LINE REPAIRS FOR CITY PARKS AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME SUMMARY: Attached is a Resolution establishing an approved list of contractors to perform emergency water line repairs in the City of Pueblo’s Park systems. PREVIOUS COUNCIL ACTION: Not applicable to this Resolution. BACKGROUND: The City of Pueblo Parks and Recreation Department maintains approximately 613 irrigated acres within eighty (80) City parks. Many of these irrigation systems are connected to water lines that not only connect to irrigation systems, but buildings and recreational facilities that are very old and outdated. These irrigation systems and water lines regularly break, but it is not possible to anticipate when and where repairs will be needed. Repairs must be completed as soon as possible to limit disruption in service and loss of required irrigation for turf and landscape plantings. The City of Pueblo requires formal competitive bids for these emergency projects to assure that costs are controlled. This Resolution will provide both competitive bid cost controls and rapid response capability by creating a list of qualified contractors who have provided a list of unit prices. The City’s Purchasing Department solicited unit cost competitive bids from contractors for various elements of water line repair, which included mobilization, labor, and equipment costs. Three bids were received and attached is the bid summary sheet. All bidders form a list of qualified firms to whom the water line repair projects can be offered. Pursuant to the bid documents and associated contract, when the need for a water line repair arises, the Parks and Recreation Department maintenance staff will evaluate the repairs needed and compare the bid prices submitted by the qualified vendors to determine which will complete the work for the lowest cost. In accordance with the bid documents and associated contract, the vendor will then be required to sign a statement of work or other written agreement for each project it is selected for. City Council approval will be for the bid documents and vendors but will not be required for each emergency statement of work. FINANCIAL IMPLICATIONS: Funding for this project will come from the Parks and Recreation Department’s operating budget funded by the General Fund. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Resolution. STAKEHOLDER PROCESS: Not applicable to this Resolution. ALTERNATIVES: Not applicable to this Resolution. RECOMMENDATION: Approval of the Resolution. Attachments: Bid Summary Sheet