HomeMy WebLinkAbout14848RESOLUTION NO. 14848
A RESOLUTION ESTABLISHING AN APPROVED LIST OF
CONTRACTORS TO PERFORM EMERGENCY WATER
LINE REPAIRS FOR CITY PARKS AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE SAME
WHEREAS, proposals for performing emergency water line repairs under Project
No. 22-023 - Emergency Water Line Repairs for City Parks have been received and
examined; and
WHEREAS, the proposals of FRPHI ECS & Landscape, Inc., KK Construction,
LLC, and K.R. Swerdfeger Construction, LLC, (collectively the “Approved List”) have been
determined to be responsive; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
City Council authorizes, subject to an unexpended balance of appropriations
therefore, that upon approval of the Mayor, statements of work or other contracts for
effecting emergency water line repairs may be awarded from time to time in accordance
with the bid documents and associated contract, to the lowest bidder on the Approved
List, as determined by unit prices for elements of constructions submitted by responsive
bidders under Project No. 22-023 - Emergency Water Line Repairs for City Parks based
on the requirements and unit quantities of each emergency repair project that may arise,
and that the same be awarded to said bidder in the required amount at the time of each
emergency repair project. So long as the repairs are performed according to an approved
statement of work pursuant to the bid documents and contract, additional City Council
approval will not be needed for each emergency repair project.
SECTION 2.
Funds for Project No. 22-023 - Emergency Water Line Repairs shall be from the
Parks and Recreation Department’s annual operating budget in the City’s General Fund.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said contract on behalf of
the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the
City thereto and attest the same.
SECTION 4.
The officers and staff of the City of Pueblo are authorized to perform any and all
acts consistent with the intent of this Resolution and the contract to implement the
transactions described therein.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED April 11, 2022
BY: Larry Atencio
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
CITY CLERK
City Clerk’s Office Item # M-6
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: April 11, 2022
TO: President Heather Graham and Members of City Council
CC: Nicholas A. Gradisar, Mayor
VIA: Marisa Stoller, City Clerk
FROM: Steven Meier, Parks and Recreation Director
SUBJECT: A RESOLUTION ESTABLISHING AN APPROVED LIST OF CONTRACTORS TO
PERFORM EMERGENCY WATER LINE REPAIRS FOR CITY PARKS AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME
SUMMARY:
Attached is a Resolution establishing an approved list of contractors to perform emergency water
line repairs in the City of Pueblo’s Park systems.
PREVIOUS COUNCIL ACTION:
Not applicable to this Resolution.
BACKGROUND:
The City of Pueblo Parks and Recreation Department maintains approximately 613 irrigated acres
within eighty (80) City parks. Many of these irrigation systems are connected to water lines that
not only connect to irrigation systems, but buildings and recreational facilities that are very old
and outdated. These irrigation systems and water lines regularly break, but it is not possible to
anticipate when and where repairs will be needed. Repairs must be completed as soon as
possible to limit disruption in service and loss of required irrigation for turf and landscape
plantings.
The City of Pueblo requires formal competitive bids for these emergency projects to assure that
costs are controlled. This Resolution will provide both competitive bid cost controls and rapid
response capability by creating a list of qualified contractors who have provided a list of unit prices.
The City’s Purchasing Department solicited unit cost competitive bids from contractors for various
elements of water line repair, which included mobilization, labor, and equipment costs. Three bids
were received and attached is the bid summary sheet. All bidders form a list of qualified firms to
whom the water line repair projects can be offered.
Pursuant to the bid documents and associated contract, when the need for a water line repair
arises, the Parks and Recreation Department maintenance staff will evaluate the repairs needed
and compare the bid prices submitted by the qualified vendors to determine which will complete
the work for the lowest cost. In accordance with the bid documents and associated contract, the
vendor will then be required to sign a statement of work or other written agreement for each
project it is selected for. City Council approval will be for the bid documents and vendors but will
not be required for each emergency statement of work.
FINANCIAL IMPLICATIONS:
Funding for this project will come from the Parks and Recreation Department’s operating budget
funded by the General Fund.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Resolution.
STAKEHOLDER PROCESS:
Not applicable to this Resolution.
ALTERNATIVES:
Not applicable to this Resolution.
RECOMMENDATION:
Approval of the Resolution.
Attachments:
Bid Summary Sheet