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HomeMy WebLinkAbout14844RESOLUTION NO. 14844 A RESOLUTION APPROVING AMENDMENT #2 TO THE AGREEMENT FOR PROFESSIONAL DESIGN CONSULTING SERVICES IN THE AMOUNT OF $59,915 BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION, AND BOHANNAN HUSTON, INC., RELATING TO THE FINAL DESIGN FOR THE EASTSIDE PEDESTRIAN, PARKING AND STREETSCAPE IMPROVEMENTS PROJECT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME WHEREAS, Project No. 20-010 (CI1914), Eastside Pedestrian, Parking and Streetscape Improvements Project was awarded to Bohannan Huston, Inc., on August 24, 2020; and WHEREAS, Amendment #1 to the Agreement for Professional Design Consulting Services in the amount of $29,940 between the City of Pueblo and Bohannan Huston Inc. on January 24, 2022 for final design services; and WHEREAS, additional design work contemplated by Amendment #2 is needed to complete the design, bidding and construction administration; and WHEREAS, it is in the best interests of the City of Pueblo to proceed with and complete such design in the manner herein provided; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Amendment #2 dated March 29, 2022, by and between the City of Pueblo, a Municipal Corporation, and Bohannan Huston, Inc., a Colorado Corporation, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved, and City Council authorizes the additional work contemplated by Amendment #2 to be performed in the amount of $59,915. SECTION 2. Funds in the amount of $59,915 for said Professional Services shall be paid from the Eastside Pedestrian, Parking and Streetscape Improvements Project, No. CI1914 SECTION 3. The Purchasing Agent is hereby authorized to execute said Amendment on behalf of the City of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City of Pueblo are authorized to perform any and all acts consistent with this Resolution and the attached Amendment to implement the policies and procedures described herein. SECTION 5. This Resolution is subject to and conditioned upon City Council passage and approval of an ordinance presented contemporaneously herewith and captioned “AN ORDINANCE APPROVING AMENDMENT #1 TO THE INTERGOVERNMENTAL AGREEMENT, BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND PUEBLO COUNTY RELATING TO THE USE OF 2016 BALLOT QUESTION 1A CAPITAL IMPROVEMENT PROGRAM PROJECT FUNDING FOR THE EASTSIDE PEDESTRIAN, PARKING AND STREETSCAPE IMPROVEMENTS, BUDGETING AND APPROPRIATING $100,000 AND AUTHORIZING THE MAYOR TO EXECUTE SAME” (“Funding Ordinance”). As such, this Resolution shall only become effective upon the date of final action by the Mayor and City Council approving this Resolution and the Funding Ordinance. INTRODUCED: April 11, 2022 BY: Larry Atencio MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk’s Office Item # M-1 BACKGROUND PAPER FOR PROPOSED RESOLUTION COUNCIL MEETING DATE: April 11, 2022 TO: President Heather Graham and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Marisa Stoller, City Clerk FROM: Andrew Hayes, Director of Public Works SUBJECT: A RESOLUTION APPROVING AMENDMENT #2 TO THE AGREEMENT FOR PROFESSIONAL DESIGN CONSULTING SERVICES IN THE AMOUNT OF $59,915 BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION, AND BOHANNAN HUSTON, INC., RELATING TO THE FINAL DESIGN FOR THE EASTSIDE PEDESTRIAN, PARKING AND STREETSCAPE IMPROVEMENTS PROJECT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME SUMMARY: This Resolution approves amendment #2 to the Agreement for Professional Design Consulting Services awarded to Bohannan-Huston, Inc. (BHI), in the amount of $59,915 for the Eastside Pedestrian, Parking and Streetscape Improvements Project, No. 20-010 (CI1914). PREVIOUS COUNCIL ACTION: Ordinance 9563, dated October 15, 2019, approved an IGA between the City of Pueblo and Pueblo County relating to the use of 2016 Ballot Question 1A Capital Improvement Program funds, established the Eastside Pedestrian, Parking and Streetscape Project, CI1914 and budgeted and appropriated $100,000 for the design phase of the Project. Resolution 14457, dated August 24, 2020, approved an agreement for Professional Design Consulting Services with Bohannan Huston, Inc. (BHI) for $64,530. Resolution 14788, dated January 12, 2022, approved a contract amendment #1 for Final Design services with Bohannan Huston, Inc. (BHI) for $29,940. A proposed Ordinance, dated March 28, 2022, is being considered by City Council for final reading on April 11, 2022. If approved, this would approve amendment #1 to the IGA between City of Pueblo and Pueblo County to provide an additional $100,000 for design funds. BACKGROUND: The City of Pueblo requested proposals from pre-qualified consultants (RFQ No. 19-062) to provide planning and design of master plan proposals for pedestrian, parking, and streetscape improvements on Pueblo’s Eastside. BHI was selected to complete all design phases, including study and report phase and preliminary design phase (master plan), final design phase, construction documentation and bidding phase and construction phase. A masterplan was established for three (3) Project areas, designated in the RFP and listed below. 1. El Centro Project Area 2. Centra Eastside Project Area th 3. East 4 Street Corridor Project Area With the master plan for the Eastside project areas complete, sub-projects have been selected for final design in No’s. 1 and 3 Project Areas. The budget for design and construction in the amount of $1,000,000 for the Eastside Pedestrian, Parking and Streetscape Improvements is funded by a Pueblo County Ballot Issue 1A Improvement Program. FINANCIAL IMPLICATIONS: Funds in the amount of $59,915 shall be paid from the Eastside Pedestrian, Parking and Streetscape Improvements Project, No. CI1914. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: A focus group of approximately 25 interested stakeholders was held on November 17, 2020. Interactive polling and mapping were used to collect the preferences from the stakeholders from the vision to the specific improvement preferences. Final presentation and approval of the Master Plan to City Council was completed on September 13, 2021. The City of Pueblo received approval from the Board of County Commissioners on October 19, 2021. ALTERNATIVES: Denial of this Resolution will result in the delay of the Project. RECOMMENDATIONS: Approve the Resolution. Attachments: Proposed Resolution DocuSign Envelope ID:1387905D-D486-4E59-825E-BFE1B1AC6DC6 AMENDMENT NO.2 TO THE AGREEMENT FOR PROFESSIONAL DESIGN/CONSULTING SERVICES BY AND BETWEEN CITY OF PUEBLO AND BOHANNAN-HUSTON,INC. This Amendment No. 2 to the Agreement for Professional Design/Consulting Services ("Amendment")is executed to be effective as of the 15th day of April,2022 by and between the City of Pueblo, Colorado, a Colorado Municipal Corporation ("Owner") and Bohannan-Huston, Inc., a registered New Mexico corporation authorized to do business in the State of Colorado("Consultant"). Owner and Consultant are sometimes referred to herein as a"Party"and collectively,as the"Parties."WITNESSETH THAT: WHEREAS,Owner and Consultant entered into that certain Agreement for Professional Design/Consulting Services dated the 25th day of August, 2020 (the "Agreement") for Bid 20-010 Design and Engineering of Pueblo Eastside Streetscape Project and Amendment No. 1 dated January 12,2022;and WHEREAS, Owner and Consultant desire to modify the Agreement pursuant to the provisions set forth herein. NOW, THEREFORE, in consideration of the foregoing premises,the mutual promises set forth herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, Owner and Consultant hereby agree to the following: AGREEMENT 1. The Agreement is amended by expanding the scope of work to include the following additional services: Final Construction Documents based on the recommendations from the Eastside Streetscape Project planning efforts and final design,including streetscape improvements along East 4th Street and parking and landscape improvements around El Centro de Quinto Sol Park. The work items with respect to such additional services are generally identified and set forth in the attached Attachment A. 2. Attachment A to this Amendment No.2 shall be added to the original scope of work,and Consultant shall complete the work items as generally described in said Attachment A in accordance with the terms of the Agreement and any and all prior amendments thereto. 3. With respect to services provided under the Amendment No. 2, the fee schedule attached as Attachment B to this Amendment No. 2 shall apply to compensation payable to Consultant. The aggregate compensation payable to the Consultant for performance of the additional services authorized by this Amendment No. 2 shall not exceed the maximum amount of$59,915.00 as set forth in the Attachment B and notwithstanding whether the service is billed as Time and Material. 4. Consultant shall commence and complete each major work item according to the work schedule attached hereto and labelled Attachment C;provided,however,Consultant will not be responsible for delays beyond Consultant's control. 5. This Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns. 6. Except as expressly modified by this Amendment No. 2, the Agreement and any and all prior amendments thereto, shall remain in full force and effect. Except as modified by this Amendment No. 2, any obligations to be performed under the Agreement,and any and all prior amendments thereto, by either party are not waived nor excused in any manner but shall be performed in accordance with the terms and conditions of the Agreement as it existed prior to this Amendment No. 2. Bid 20-010 Amendment No.2 Page 1 of 9 DocuSign Envelope ID: 1387905D-D486-4E59-825E-BFE1BiAC6DC6 7. This Amendment may be executed in one or more counterparts,each of which shall be deemed an original and all of which shall constitute one and the same document with the same effect as if all Parties had signed the same original. The Parties further agree that transmission of this Amendment by any electronic format,telecopy or via email in a PDF format, shall be deemed transmission of the original Amendment for all purposes. Electronic signatures shall be deemed valid and binding to the same extent as the original IN WITNESS WHEREOF, the Parties to this Amendment No. 2 have set forth their hand, to be effective as of the effective date. CITY OF PUEBLO,A MUNICIPAL CORPORATION BOHANNAN-HUSTON,INC. p—DocuSlgned by: (---DocuSigned by: 0,4: Mf ;lowed r>.tee.- Bel o.n..oe.,. W•ldtew By�bb.Z1au n a By` eleF0D6c cas'eF... Naomi C`He den,Director of Purchasing Jared M.Lee,Senior Vice President p—DocuSigned by: + etot t , , t o 1r .rise. golf. Attest, 7c0 BDFFC3D43C_ i ~. City Clerk ' !A [SEAL] ''roRwSEJ BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. LDocuSigned by: (,a.Lw'a Sotaune — Ohl of P Cki`f of gaff 111CDFGD170616F... Director of Finance APPROVED AS TO FORM: p—DocuSigned by: Via C. 6r.s t — Obi of Pl y Gty eittovvAi \---24 c eeeazaaaes.. City Attorney Attachment(s): Attachment A-Scope of Services Attachment B-Additional Services-Fee Schedule Attachment C-Work Schedule Bid 20-010 Amendment No.2 Page 2 of 9 Attachment A Scope of Services Excerpt from Revised Scope of Work from Bohannan Huston, Inc. to the City on March 29,2022,pages 1 —5 A. PROJECT DESCRIPTION Purpose: The BHI Team will complete Final Construction Documents based on final design and recommendations from the Eastside Streetscape Project planning efforts, including streetscape improvements along East 4th Street and parking and landscape improvements around El Centro de Quinto Sol Park. BHI will provide support in construction bidding and administration of final project. Project Location: East 4th Street Corridor from Erie Ave to Hudson Ave, and El Centro de Quinto Sol Park(excludes Eastside Neighborhood Planning Area) B. SCOPE OF SERVICES Thu Scope of Services defines the work, deliverables,and schedule for each of the tasks descrtbed in detail below Bill will request written authorisation prior to proceeding to each Phase defined below Project Control Approach: BHI will provide continued Project Administration and Management for each Phase below through the remainder of the project, including: '1 Project Administration a. Initial task kick-off meeting b. Develop and manage project schedule i. Identify milestone and critical path elements c. Subconsultant management d. Monthly progress reports e. Monthly invoicing 2. Monthly Project Meetings(virtual) a. Prepare agendas b. Progress report and schedule update c. Prepare meeting notes Assumptions: 1. Assumes a 3-month project schedule and 3 monthly meetings. Progress meetings may be combined with review meetings. 2. Project team meetings are assumed to be on Zoom or Conference Calls Bid 20-010 Amendment No.2 Page 3 of 9 Deliverables: 1. Project Management Plan a. Detailed project schedule b. Project Contact list 2. Monthly project meeting notes Construction Documents and Biddina Phase Task 1: Construction Documents Approach.- BHI, pproach:BHI, and our team, will prepare construction documents for submittal and review with the City for purpose of construction bidding including: 1. Construction Drawings including, a. Title Sheet, Project Data, Plans Index b General Notes c. Typical Sections d. Project Control and Survey Sheet e Removal Plan f. Grading Plans g. Intersection and Curb Ramp Detail Sheets(1"=20') It Grading, Erosion and Sediment Control Plans and Details i Signage and Striping Plan j. Landscape and Irrigation Plan k. Lighting Plan I. Miscellaneous Construction Details m. Standard Plans List 2. Technical Specifications 3. Engineer's Estimate of Construction Cost 4. Attendance at Final Review(95%)meetings Assumptions 1. City of Pueblo Standard Drawings and Specifications and Black Hill Energy Standards for lighting will be referenced where applicable 2. Irrigation design shall be per City of Pueblo standards and requirements. CSI Standard Specifications may be utilized for landscape and irrigation. Owner to provide sleeving locations for lighting and imgation equipment and point of connection for irrigation. 3. Traffic signal modifications are not anticipated and are excluded. Traffic impact study or additional analysis of intersections or adjacent roadways is not included. Bid 20-010 Amendment No.2 Page 4 of 9 4. It is assumed that the overall nun-off quantity and drainage patterns will remain relatively unchanged. A drainage report or analysts is not included. Regional drainage management or offsite improvements are not included. 5. Assumes overall disturbed area will be less than 1-acre and a Storm Water Management Plan will not be required. 6. Assumes excavation will be less than 2-feet and 1000 linear feet and full SUE will not be required. 7 All improvements will be within City property and easements or ROW acquisition is not necessary. 8. The proposed project does not include any state or federal funding and therefore will not require coordination w/other agencies. Deliverables 1. Final (95%)Construction Drawings,Technical Specifications and Cost estimate. 2. Stamped (100%)Construction Documents in AutoCAD 2016 or above and Adobe PDF format. Task 2:Bidding Assistance Approach. BHI will assist City staff on an on-call basis to provide specification and drawing clanfications. City Purchasing Department staff will complete advertisement, on-line distribution and bid receiving. BHI will provide the following services. 1. Attend and participate in pm-bid meeting. 2. Provide clanfication of the contract document's intent dunng the bidding process. Assumptions 1. City to handle overall bidding and procurement process_ BHI will assist as-needed. 2. City shall be responsible for placing bid advertisement. 3. City to maintain bidders log and addenda distribution log. 4. City to schedule and conduct Pre-Bid and Bid Opening. Deliverables 1. Original documents for advertisement and distribution Construction Phase Task 1:Construction Administration Assistance: Approach BHI will assist City staff on an on-call basis to provide construction administration services from contract award to final payment to the contractor. BHI will perform services throughout this period as follows: 1 Attend a pm-construction meeting and identify critical observation points and coordination items necessary prior to and during construction. Bid 20-010 Amendment No.2 Page 5 of 9 2. Review shop drawings, material submittals and other submittals of the contractor 3. Make periodic visits to the site, maximum of 6, at such times as appropriate during the progress of the work to observe the progress and quality of the work and advise City staff accordingly. 4. Respond to Request for Information (RFI)and render interpretations of Documents as necessary for Contractor and Inspection staff 5. Attend final inspection 6 Prepare record drawings Assumptions 1 Overall construction administration and inspection to be provided by City staff BHI will support on an on-call basis. 2. Record drawings will be prepared based on actual as-builts provided by the construction contractor. Oehverabtes 1. Project related documentation as needed 2. Record drawings in PDF and Autocad format. Bid 20-010 Amendment No.2 Page 6 of 9 Attachment B Fee Schedule Excerpt from Revised Scope of Work from Bohannan Huston, Inc. to the City on March 29,2022,pages 5--7 Fee: The table below contains the estimated fees to provide these services: The lump sum fees are the following. Construction Documents and Bidding. Task 1: Construction Documents $38,415 Task 2' Bidding Assistance (T&M) $ 6,500 Construction Task 1: Construction Administration Assistance(T&M) $15,000 Total $ 59,916 —Tune and Materials(TSM)phases will be b4led at hourly rates per attached fee schedule EXCLUSIONS 1. Title Work, vesting documents.Right-of-way appraisal,negotiations and acquisition 2. Topographic or Boundary Survey 3. Geotechnical engineering or pavement design 4. Subsurface Utility Engineering or Utility potholing, 5. Environmental clearances, Drainage Analysis or Report,or SWPPP are not included in this scope of work. 6. Public involvement or meeting participation is not included. 7. Construction Phasing,Jointing and Traffic Control Plans 8. Structural Design-City/Black Hills standard details will be used for lighting foundation design,etc_ 9. Photometrics or Electrical Engineering. City of Pueblo and Black Hills Energy Standard Fixtures,Details,and Engineering will be referenced. 10. Signal Design 11. Utility design-conflict identification only 12. Easement preparation or acquisition 13. COOT involvement or review process. 14. Permitting or associated fees. 15. Providing any services requiring the preparation of multiple construction plan sets for multiple phases of development is not included 16. Full time construction management or observation 17. Performing construction staking,or materials testing is not included Bid 20-010 Amendment No.2 Page 7 of 9 1 2 3 4 5 6 7 ENGINEER $105 $123 $143 $163 $183 $220 $245 Civil,Structural,Mechanical,Electrical SURVEYOR $105 5123 5143 $163 $183 $220 $245 TECHNICAL MANAGER $105 $123 $143 $163 $183 $220 5245 IT,GIS,Spatial Data,Construction,Project Manager PLANNER $95 $105 $120 $135 5155 $190 S235 Community,Transportation GIS PROFESSIONAL $90 S100 $115 $130 5150 $180 $210 Geographic Information Systems TECHNICAL SPECIALIST $72 S77 $82 S92 5107 $120 $135 Engineering Tech,Survey Tech,Geospatial Analyst,Graphics Specialist CONSTRUCTION OBSERVER $73 S78 $83 $93 5108 $123 $163 MATERIALS TECHNICIAN $55 $65 $75 580 $95 $115 5135 Field and Laboratory Matenals Testing PROJECT ADMINISTRATOR $85 $100 $120 $140 $160 $180 $210 ADMINISTRATIVE ASSISTANT $55 $65 $75 $85 $95 $105 S120 Clencal Support MATERIALS AND REIMBURSABLE EXPENSES Plotting,Printing and Binding-As invoiced at cost of labor and materials. Courier/Delivery Service-As invoiced by provider. Mileage-As published for the IRS Standard Mileage Rate. Per Diem/Travel-Field personnel in accordance with the latest GSA Schedule based on location of service. Office/Professional staff travel costs,meals and lodging will be billed at cost. Survey Equipment Charge-$25.00/Hour. Survey Material Charge-$2.60/Hour. Expert Witness - Rates shall be negotiated based on the requirements of the contract with a minimum of four hours while in court. Other Direct Project Expenses-At Cost. Overtime-Performed upon request of the client;will be invoiced at 1.30 times the standard hourly rate. Applicable Gross Receipts or Sales and Use Tax-Added to all fees charged for professional services unless they are exempt and official documentation is on file with Bohannan Huston, Inc. UAV Usage Charge-Rates shall be negotiated based on the requirements of the contract. 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