HomeMy WebLinkAbout10119ORDINANCE NO. 10119
AN ORDINANCE APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE AGREEMENTS FOR PROFESSIONAL
SURVEYING SERVICES FOR SANITARY SEWER PROJECTS
AND CITY-WIDE SURVEYING PROJECTS BETWEEN PUEBLO,
A MUNICIPAL CORPORATION, AND BOHANNON-HUSTON,
INC., CLARK LAND SURVEYING, INC., ENCOMPASS
SERVICES, LLC, AND NORTHSTAR ENGINEERING AND
SURVEYING, INC.
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO that:
SECTION 1.
The Agreements for Professional Surveying Services (“Agreements”) between Pueblo, a
municipal corporation and Bohannon-Huston, Inc., Clark Land Surveying, Inc., Encompass
Services, LLC, and NorthStar Engineering and Surveying, Inc., copies of which are attached
hereto, having been approved as to form by the City Attorney, are hereby approved.
SECTION 2.
The Mayor is hereby authorized to execute said Agreements for and on behalf of the
City and the City Clerk is authorized to affix the seal of the City thereto and attest same.
SECTION 3.
The officers and staff of the City are authorized to perform any and all acts consistent
with this Ordinance and the attached Agreement to implement the policies and procedures
described herein. Work Orders under the Agreements shall only be approved upon written
approvals of the Director of Purchasing and the Director of Finance that a balance of
appropriation exists for the Work Order and funds are available. The Director of Purchasing is
authorized to approve a Work Order which is determined to be most advantageous to the City
and in the best interest of the City based upon the submitted hourly fee rates and delivery time
for surveying services of each specific project which may be assigned under the Agreements.
SECTION 4.
This Ordinance shall become effective on the date of final action by the Mayor and City
Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on February 14, 2022 .
Final adoption of Ordinance by City Council on February 28, 2022 .
President of City Council
Action by the Mayor:
☒ Approved on March 2, 2022 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-4
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: February 14, 2022
TO: President Heather Graham and Members of City Council
CC: Nicholas A. Gradisar, Mayor
VIA: Marisa Stoller, City Clerk
FROM: Andra Ahrens, Acting Wastewater Director
SUBJECT: AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR TO
EXECUTE AGREEMENTS FOR PROFESSIONAL SURVEYING SERVICES
FOR SANITARY SEWER PROJECTS AND CITY-WIDE SURVEYING
PROJECTS BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND
BOHANNON-HUSTON, INC., CLARK LAND SURVEYING, INC., ENCOMPASS
SERVICES, LLC, AND NORTHSTAR ENGINEERING AND SURVEYING, INC.
SUMMARY:
This Ordinance establishes an approved list of qualified licensed surveying firms to perform
surveying services for sanitary sewer projects and City-wide surveying projects during calendar
years 2022, 2023, 2024, and during renewal of the agreement for two successive one-year
periods after the initial term. The attached fee schedule includes hourly rates submitted by
bidders for surveying services under the project number 21-074 Request for Proposals (RFP).
PREVIOUS COUNCIL ACTION:
None
BACKGROUND:
The City of Pueblo owns and operates a sanitary sewer system to convey raw sewage for
treatment to the James R. Dilorio Water Reclamation Facility. Parts of this existing system are
beyond its life expectancy and need to be rehabilitated to secure a continuous service. Also,
due to new development projects, there are existing sewer mains that need to be upsized
because of their insufficient capacity with the additional flow.
In November 2021, the City of Pueblo solicited Requests for Proposals from licensed land
surveying firms to provide on-call topographic surveys to the Wastewater Department, and other
City departments. Seven proposals were received, and four firms were selected based on their
initial submittals and fee schedules to receive future Request for Proposals to perform surveying
services as needed. This Ordinance authorizes contracts under 21-074 RFP Surveying Services
for Sanitary Sewer Projects and City-Wide Surveying Projects and will provide both competitive
bid cost controls and rapid response capability by creating a list of qualified surveying
firms(consultants) who have provided the attached fee schedules.
Upon approval of the Ordinance, the City will develop a complete scope of work and require the
consultants to provide a not-to-exceed amount (limit) based on their hourly fee rate, and a
delivery time for surveying services of each specific project assigned under this Agreement. The
most advantageous proposal to the City, and in the best interest of the City, shall be determined
based on the evaluation criteria set forth in the Request for Proposals.
Request for services shall be initiated and documented by a written work order agreement
(“Work Order” with sample attached as Schedule 3) signed by the Wastewater Director of Client
and approved by the Director of Finance and the Director of Purchasing. The Work Order shall
set forth the work to be performed, the time for completion and the compensation, including
maximum compensation, for performance of such work.
FINANCIAL IMPLICATIONS:
Funding for this project will come from Professional Services budget.
BOARD/COMMISSION RECOMMENDATION:
Not applicable
STAKEHOLDER PROCESS:
None
ALTERNATIVES:
Denial of this Ordinance will result in the City being unable to proceed with the agreement.
RECOMMENDATION:
Approval of the Ordinance.
Attachment:
Agreements for Surveying Services for Sanitary Sewer Projects and City-Wide Surveying
Projects (with Schedule 1 - Scope of Services, Schedule 2 - Fee Schedules and Schedule 3 -
sample Work Order)