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Home My WebLink About10118 ORDINANCE NO. 10118 AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO AND FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION INC. FOR THE PURCHASE OF TWO MOTORIZED POLICE BICYCLES WITH LIGHT/SIREN KITS, BAGS & ONE CARGO TRAILER, BUDGETING, APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $9,602.90 INTO PROJECT PS2202 AND RESCINDING RESOLUTION NO. 14789 BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Funding Agreement (“Agreement”) between and Pueblo, a municipal corporation and Firehouse Subs Public Safety Foundation attached hereto, having been approved as to form by the City Attorney, is hereby approved. The Mayor is hereby authorized to execute said Agreement for and on behalf of the City and the City Clerk is authorized to affix the seal of the City thereto and attest same. SECTION 2. Approval of the Agreement authorizes purchase of Two Motorized Police Bicycles with Light/Siren Kits, Bags & One Cargo Trailer. Project Number PS2202 is hereby established and funds in the amount of $9,602.90 shall be budgeted and appropriated into Project Number PS2202 for such purchase and grant proceeds. SECTION 3. The officers of the City are authorized to perform any and all acts consistent with the intent of this Ordinance and Agreement in order to implement the policies and procedures described therein. SECTION 4. Resolution No. 14789 is hereby rescinded. SECTION 5. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on February 14, 2022 . Final adoption of Ordinance by City Council on February 28, 2022 . President of City Council Action by the Mayor: ☒ Approved on March 2, 2022 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-3 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: February 14, 2022 TO: President Heather Graham and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Barb Huber, Fire Chief SUBJECT: AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO AND FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION INC. FOR THE PURCHASE OF TWO MOTORIZED POLICE BICYCLES WITH LIGHT/SIREN KITS, BAGS & ONE CARGO TRAILER, BUDGETING, APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $9,602.90 INTO PROJECT PS2202 AND RESCINDING RESOLUTION NO. 14789 SUMMARY: Attached is an agreement between the City of Pueblo and the Firehouse Subs Public Safety Foundation concerning a grant award in the amount of $9,602.90 to purchase the Pueblo Fire Department two motorized police bicycles and accessories. PREVIOUS COUNCIL ACTION: Approval of similar grants in the last several recent years. BACKGROUND: The department conducts and participates in several community events through the year where navigating crowds in regular fire apparatus is a challenge. These electric bikes will allow response at events more efficiently and safely. This grant was previously approved by council as a resolution to accept the bikes; this was an error. The bikes and accessories will be purchased by the Fire Department through the project. FINANCIAL IMPLICATIONS: There is no cost to the city. Staff time will be required for project management, as well as grant monitoring and reporting. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Resolution. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: None. RECOMMENDATION: Approval of the Ordinance. Attachments: MOU Grant Award Notice Quote FU '11,.- SE CUP ' `i k ji MPS :. 1 1 NI j'''.ti f x11,'''. Firehouse Subs Public Safety Foundation, Inc. 12735 Gran Bay Pkwy.,Suite 150,Jacksonville,Florida 32258 MEMO OF UNDERSTANDING- FUNDING AGREEMENT January 25,2022 Failure to adhere to the requirements of this Funding Agreement will jeopardize your grant award. All purchases must match the quantities and equipment approved in the original grant request and approved quote. Firehouse Subs Public Safety Foundation Responsibilities • Firehouse Subs Public Safety Foundation will award funding to City of Pueblo,on behalf of Pueblo Fire Department,Pueblo,CO for$9,602.90 to be used toward the direct purchase of Two Motorized Police Bicycles with Light/Siren Kits, Bags & One Cargo Trailer. City of Pueblo,on behalf of Pueblo Fire Department Responsibilities 1. An ACH transfer will be remitted to the organization name as stated in this memo of understanding and must match the EIN number submitted on the grant request and bank account information listed on the ACH Authorization. If there is a change in either information, you must submit a W-9. 2. Confirm Receipt of ACH Transfer by emailing procurementfoundation@firehousesubs.com 3. Purchase the equipment on Approved Quote#3730 from Recon Power Bikes. 4. Verify Purchase by providing Firehouse Subs Public Safety Foundation with one of the following: o Copies of paid invoices, verifying your organization's name as the customer and matching the vendor quote(s) OR o A copy of the cleared check(s),verifying the payee and payment amount matches the vendor quote(s) 5. Confirm Receipt of Equipment by providing Firehouse Subs Public Safety Foundation with ALL SIGNED and DATED packing slips 6. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds must be returned to Firehouse Subs Public Safety Foundation o Email procurementfoundation(a,firehousesubs.com with notification of excess funds within 30 days of purchase o Return Excess Funds within 90 days of purchase to Firehouse Subs Public Safety Foundation, Attention: Gina Brown, 12735 Gran Bay Parkway, Suite 150, Jacksonville, FL 32258 7. If purchases exceed funding, City of Pueblo,on behalf of Pueblo Fire Department is responsible for the additional amount VERY IMPORTANT. eadline for submitted documentation is June 30,2022. 3/9/2022 Firehouse Subs Public Safety Foundation Date City of ue lo, eh ueblo Fire Depa entRepresentative(Signature) Date - i of Pue.1o, .n be o 'ueblo Fi •epartm t Representative Name(Print) ate RECON QUOTATION Quote Number: 3730 F P t'`z POWER BIKES Quote Date: Oct 14,2021 MADE Page: 1 Remittance Address: 327 Ley Road Contact:Tim Burns Fort Wayne, IN 46825 Email: Tburns@reconpowerbikes.com11 www.ReconPowerBikes.com 1.888.485.2589 Quoted To: Pueblo Fire Department 1111 1551 Bonforte Blvd C . Pueblo, CO 81001 Ph: 719-553-2830 Cont rapt: ChiefBarbHuberhubera(7pueblo.us) Customer ID Good Thru Payment Terms PUEB001 11/13/21 Prepaid Quantity Item Description Unit Price ( Amount 2.00 BR-INTBLK1 Item: Interceptor Power Bike-Black/ 3,895.00 7,790.00 1,000W Mid-Driven Motor, Law Enforcement Model/17"(FIRE) 2.00!AR-LITSIRENKIT Item: Light and Siren Kit(Front and Back) 449.00 898.00 2.00 AR-POLBAG Item: Police Bag 69.00 138.00 2.00 AR-PANBAG Item: Pannier Bag Black 59.95 119.90 1.00 AR-CARGOTRLR Item: Recon Cargo Master(Dual Wheel) 299.00 299.00 Trailer 2.00 S-ASSEMBLY-TESTING Assembly, Testing and Shipping/Delivery of j 179.00 358.00 Bikes(Per Bike) II i �I FOB: Fort Wayne, Indiana Sales Tax Subtotal 9,602.90 Unless otherwise stated,freight charges are not included. TOTAL T If you would like to place an order for the above listed item(s), please contact the office.