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HomeMy WebLinkAbout10066ORDINANCE NO. 10066 AN ORDINANCE APPROVING A PURCHASE ORDER PROVIDING FOR FUNDING IN THE AMOUNT OF $62,685.25 WITH RESPECT TO THE SMALL DOLLAR GRANT FROM THE COLORADO DEPARTMENT OF TRANSPORTATION, AUTHORIZING THE MAYOR TO EXECUTE SAME, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $62,685.25 TO PROJECT NO. PL0804 BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Purchase Order No. 411027950 dated June 15, 2021 and attached hereto is hereby approved. The Mayor is authorized to execute said Purchase Order for and on behalf of the City, and the City Clerk is authorized to affix the seal of the City thereto and attest same. SECTION 2. Funds in the amount of $62,685.25 are hereby budgeted and appropriated for the Santa st Fe and 1 Street (City Center) Improvement Project, PL0804. SECTION 3. The officers and staff of the City are authorized to perform any and all acts consistent with this Ordinance to implement the policies and procedures described herein SECTION 4. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on November 22, 2021 . Final adoption of Ordinance by City Council on December 13, 2021 . President of City Council Action by the Mayor: ☒ Approved on December 20, 2021 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-6 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: November 22, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andrew E. Hayes, P.E., Director of Public Works SUBJECT: AN ORDINANCE APPROVING A PURCHASE ORDER PROVIDING FOR FUNDING IN THE AMOUNT OF $62,685.25 WITH RESPECT TO THE SMALL DOLLAR GRANT FROM THE COLORADO DEPARTMENT OF TRANSPORTATION, AUTHORIZING THE MAYOR TO EXECUTE SAME, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $62,685.25 TO PROJECT NO. PL0804 SUMMARY: This Ordinance approves a purchase order providing for funding in the amount of $62,685.25 with respect to the Small Dollar Grant from CDOT and budgets and appropriates total funds in the st amount of $62,685.25 for the lighting for the Santa Fe and 1 Street (City Center) Improvement Project, PL0804. PREVIOUS COUNCIL ACTION: Ordinance 8706, dated March 10, 2014, established project PL0804, City Center and Santa Fe Streetscape Project Ordinance 7870, dated August 11, 2008, approved transportation enhancement contract, STE- M086-053 (16810) with CDOT and budgeting and appropriating funds in the amount of $408,750.00 to project PL0804 – City Center and Santa Fe Streetscape. Resolution 12322, dated February 27, 2012, approved an agreement for a professional engineering services with JR Engineering, Inc, in the amount of $39,869.00 to project PL0804 – City Center and Santa Fe Streetscape. Resolution 13940, dated April 9, 2018, approved an amended agreement for professional appraisal services for Williams Valuation, LLC, in the amount of $5,750.00 to project PL0804 – City Center and Santa Fe Streetscape. Ordinance 9422, dated February 11, 2019, approved Amendment #1 to a professional engineering services agreement with JR Engineering, Inc, in the amount of $27,612.00 to project PL0804 – City Center and Santa Fe Streetscape. Ordinance 9423, dated February 11, 2019, approved Amendment #2 to a professional engineering services agreement with JR Engineering, Inc, in the amount of $13,435.00 to project PL0804 – City Center and Santa Fe Streetscape. Ordinance 9409, dated September 24, 2018, transferred funds in the amount of $100,000.00 from project HU1204 and funds in the amount of $50,000.00 from project SW1904 and budgeted and appropriated $150,000.00 to project PL0804 – City Center and Santa Fe Streetscape. Ordinance 9350, dated January 28, 2019, transferred funds in the amount of $450,000.00 from the 2018 Fund Balance of the General Fund and budgeted and appropriated said funds to project PL0804 – City Center and Santa Fe Streetscape. Ordinance 9761, dated July 27, 2020, approved an Intergovernmental Agreement, STE M086- 053 (16810) between the City of Pueblo and CDOT and budgeted and appropriated $208,884.00 to project PL0804 – City Center and Santa Fe Streetscape. Resolution 14576, dated March 8, 2021, awarded a construction contract to HPM Contracting, Inc in the amount of $984,133.00 and a contingency of $93,984.08. BACKGROUND: Pueblo City Council identified the City Center and Santa Fe Avenue intersection as an important entrance to the Central Downtown and that it is in need of improvements. The goal of this project is to provide streetscape improvements on the City Center entrance from Interstate 25 to Santa Fe Avenue and the east side of Santa Fe Avenue for one block in each direction. The streetscape portion of the project will install sidewalks, storm drainage inlets, decorative paving, landscaping, and enhanced pedestrian crossings. This small dollar grant installs seven 5-globe pedestrian lights and replace three streetlights and associated utilities along Santa Fe Avenue (from 2nd Street to Hector Garcia Place) in downtown Pueblo. FINANCIAL IMPLICATIONS: Funds in the amount of $62,685.25 shall be budgeted and appropriated for the Project, PL0804. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: Not approving the Ordinance would require the City to not accept the small dollar grant and provide all funding for the Santa Fe lighting. RECOMMENDATION: Approve the Ordinance. Attachments: Proposed Ordinance Colorado Dept of Transportation DATE: CO O DATE:06/15/2021 ti° Purchase Order 2829 W. Howard Place �� ti-. 11", Denver CO 80204 IN , "-Ipl State of Colorado IMPORTANT The PO# and Line# Buyer: Matthew Bailis must appear on all #* Phone Number: 303-757-9752 invoices, packing /876 Agency Contact: Molly Bly slips, cartons and PO#411027950 IIII VIII IIIIIIIII1IIIII Phone Number: 303-772-6116 correspondence Award#: BID#: Vendor Master#:2000036 Page# 1 of 1 Phone: 719-553-2643 Invoice Vendor Contact: TO: COLO DEPT OF TRANSPORTATION 2829 W. Howard Place e• CITY OF PUEBLO Denver CO 80204 • 150 CENTRAL MAIN STREET D PUEBLO CO 81003 Payment will be made by this agency 0 R Ship INSTRUCTIONS TO VENDOR TO: Colorado Dept of Transportation 2829 W Howard Place I If for any reason,delivery of this order is delayed beyond the delivery/Installation date shown,please notify Denver CO 80204 the agency contact named at the top left(Right of cancellation is reserved in instances in which timely deliver\ is not made). 2 All chemicals,equipment and matcnats must conform to the standards required by OSFIA. Delivery/Installation Date:02/16/2022 3 NOTE.Additional terms and conditions on reverse side or at address shown in Special Instructions. SPECIAL INSTRUCTIONS *The Small Dollar Grant Award Terms and Conditions supersede CDOT's Standard Terms and Conditions and can be found on our website: https://www.codot.gov/business/procurement-and-contract-services or directly at: https://drive.google.com/file/d/ISPIlvQQpes69ghjik3Gf aOBUoCGjBo2B/view LINE PRODUCT NUMBER UOM QUANTITY UNIT COST TOTAL ITEM COST PRODUCT CATEGORY PLANT DESCRIPTION 00001 AU 62,685.25 1.00 62,685.25 96100 8001 Pueblo Santa Fe Lighting DOCUMENT TOTAL: 62,685.25 THIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS FOR THE STATE OF COLORADO https://www.codot.gov/business/procurement-and-contract- services/purchase-order-terms-and-conditions/purchase-order-terms- and-conditions/view Authorized Signature Date DP-01(R-02/06) Signature not required if PO transmitted electronically.