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Home My WebLink About10052ORDINANCE NO. 10052 AN ORDINANCE APPROVING A PURCHASE ORDER PROVIDING FOR A FUNDING INCREASE IN THE AMOUNT OF $57,039.09 WITH RESPECT TO THE SMALL DOLLAR GRANT FROM THE COLORADO DEPARTMENT OF TRANSPORTATION, AUTHORIZING THE MAYOR TO EXECUTE SAME, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $62,743 TO PROJECT NO. CI2111 AND BUDGETING, APPROPRIATING AND TRANSFERRING FUNDS IN THE AMOUNT OF $5,703.91 FROM HU2002 TO CI2111 BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Purchase Order No. 411027380 dated March 31, 2021 and attached hereto is hereby approved. The Mayor is authorized to execute said Purchase Order for and on behalf of the City, and the City Clerk is authorized to affix the seal of the City thereto and attest same. SECTION 2. Funds in the amount of $57,039.09 are hereby budgeted and appropriated to the Union and Grand Avenue Plaza, Project No. CI2111. SECTION 4. Funds in the amount of $5,703.91 are hereby and budgeted, appropriated and transferred from Project No. HU2002 to Project No. CI2111. SECTION 5. The officers and staff of the City are authorized to perform any and all acts consistent with this Ordinance to implement the policies and procedures described herein SECTION 6. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on November 8, 2021. Final adoption of Ordinance by City Council on November 22, 2021 . President of City Council Action by the Mayor: ☒ Approved on November 24, 2021 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # S-6 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: November 8, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Andrew E. Hayes, P.E., Director of Public Works SUBJECT: AN ORDINANCE APPROVING A PURCHASE ORDER PROVIDING FOR A FUNDING INCREASE IN THE AMOUNT OF $57,039.09 WITH RESPECT TO THE SMALL DOLLAR GRANT FROM THE COLORADO DEPARTMENT OF TRANSPORTATION, AUTHORIZING THE MAYOR TO EXECUTE SAME, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $62,743 TO PROJECT NO. CI2111 AND BUDGETING, APPROPRIATING AND TRANSFERRING FUNDS IN THE AMOUNT OF $5,703.91 FROM HU2002 TO CI2111 SUMMARY: This Ordinance approves a purchase order providing for a funding increase in the amount of $57,039.09 with respect to the Small Dollar Grant from CDOT and budgets and appropriates total funds in the amount of $62,743 and budgets, appropriates and transfers funds in the amount of $5,703.91 for the Union and Grand Avenue Plaza. PREVIOUS COUNCIL ACTION: Ordinance 9935 created Capital Improvement Project No. CI2111 for Grand and Union Avenue Plaza, accepted a small dollar grant from the State of Colorado, Colorado Department of Transportation relating to the FY21 Revitalizing Main Streets Program Project, transferred funds in the amount of $5,000, and budgeted and appropriated funds total $55,000 for the Union and Grand Avenue Plaza BACKGROUND: In preparation for the overlay of Grand Avenue, and as designed in the Union and Main Master Plan, it was determined that the intersection of Union Avenue and Grand Avenue needs improvements for both pedestrian and vehicle traffic. The City intends to construct a permanent, raised plaza in the area that is currently a right turn lane from Grand Avenue to Union Avenue. The right turn lane has been blocked off and the area is currently occupied with a temporary parklet and outdoor seating for the Senate Bar and Grill. The CDOT Can Do Grant was amended to allow for grants up to $150,000 (up from $50,000). The final cost of the improvements to this intersection was a total of $117,743. Upon request, CDOT increased the award amount to provide an additional $57,039.09 for a total award of $107,039.09. The City is required to match 10% of the grant, for a total of $10,703.91. FINANCIAL IMPLICATIONS: The additional matching funds in the amount of $5,703.91 are being transferred from Project HU2002 to CI2111. Funds in the amount of $62,743 shall be budgeted and appropriated for the Project, CI2111. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: Not approving the Ordinance would not allow the City to accept the increased funding from the small dollar grant and would be required to provide the additional funding for the Union and Grand Avenue Plaza. RECOMMENDATION: Approve the Ordinance. Attachments: Proposed Ordinance Colorado Dept of Transportation OF C-6; 2829 W. Howard Place DATE:03/31/2021 /QT .p urchase Order F %°, c_ 0 State of Colorado Denver CO 80204 OI IMPORTANT' * , The PO# and Line# * ti ray * l Buyer: Phillip Caldwell must appear on all �-,*/876 4. Phone Number: 303-757-9756 invoices, packing Agency Contact: Molly Bly slips, cartons and PO#411027380 11111111111111111111111 Phone Number: 720-772-6116 correspondence Award#: Vendor Master#:2000036 BID#: g Pa e# 1 of 2 Phone: 719-553-2643 Invoice Vendor Contact: TO: COLO DEPT OF TRANSPORTATION 2829 W. Howard Place E• CITY OF PUEBLO Denver CO 80204 N 150 CENTRAL MAIN STREET n PUEBLO CO 81003 Payment will be made by this agency 0 R Ship INSTRUCTIONS TO VENDOR TO: Colorado Dept of Transportation 2829 W Howard Place 1.If for any reason,delivery of this order is delayed beyond the delivery/Installation date shown,please notify Denver CO 80204 the agency contact named at the top left(Right of cancellation is reserved in instances in which timely delivery is not made). 2 All chemicals,equipment and materials must conform to the standards required by OSHA. Delivery/Installation Date: 12/31/2021 3 NOTE..Additional terms and conditions on reverse side or at address shown in Special Instmctions. SPECIAL INSTRUCTIONS *The Small Dollar Grant Award Terms and Conditions supersede CDOT's Standard Terms and Conditions and can be found on our website: https://www.codot.gov/business/procurement-and-contract-services or directly at: https://drive.google.com/file/d/ISPEIvQQpes69ghjik3Gf aOB1JoCGjBo2B/view LINE PRODUCT NUMBER UOM QUANTITY UNIT COST TOTAL ITEM COST PRODUCT CATEGORY PLANT DESCRIPTION 00001 AU 50, 000.00 1.00 50, 000.00 96100 8001 Pueblo Union and Grand Plaza FY21 Revitalizing Main Streets Program Project Project Manager: Molly Bly The Revitalizing Main Streets project is intended to helpthe City of Pueblo project that will include the removal of a slip lane and the creation of a plaza area at the northeast corner of Grand Avenue and South Union Avenue. Purchase order number must be shown on all invoices. P.O. reflects total project costs (90% CDOT funding plus 10% local agency cash match) . Project End Date: 12/31/2021 00002 AU 57, 039.09 1.00 57, 039.09 96100 8001 AM#1 RMS Pueblo Incr. Funds Colorado Dept of Trans ortation —F COQ 2829 W. Howard Place p DATE:03/31/2021 /�ti o� Purchase Order Denver CO 80204 F`r �- �'' O State of Colorado IMPORTANT * l O The PO# and Line# Mir Buyer: Phillip Caldwell must appear on all \ Phone Number: 303-757 97561876- invoices, packing — Agency Contact: Molly Bly slips, cartons and PO#411027380 Phone Number: 720-772-6116cAward#: BID#: Vendor Master 4 2000036 PHONE:719-553-2643 SPECIAL INSTRUCTIONS *The Small Dollar Grant Award Terms and Conditions supersede CDOT's Standard Terms and Conditions and can be found on our website: https://www.codot.gov/business/procurement-and-contract-services or directly at: https://drive.google.com/file/d/ISPIlvQQpes69ghjik3Gf aOBUoCGjBo2B/view LINE PRODUCT NUMBER IIOM QUANTITY UNIT COST TOTAL ITEM COST PRODUCT CATEGORY PLANT DESCRIPTION DOCUMENT TOTAL: 107,039.09 THIS PO IS ISSUED IN ACCORDANCE WITB STATE AND FEDERAL REGULATIONS FOR THE STATE OF COLORADO httpa://www.codot.gov/business/procurement-and-contract- services/purchase-order-terms-and-conditions/purchase-order-terms- and-conditions/view ^ /�/� /f DP-01 (R-02/06) ��/f'� rIA, Authorized Signature Date Signature not required if PO transmitted electronically.