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HomeMy WebLinkAbout14753RESOLUTION NO. 14753 A RESOLUTION AWARDING AN AGREEMENT FOR PROFESSIONAL SERVICES TO MARK ANTHONY PR LTD., FOR PROJECT NO. 21-052R PROFESSIONAL CONSULTING SERVICES FOR PUEBLO FOOD PROJECT SAME CAFÉ COMMUNITY READINESS ASSESSMENT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME WHEREAS, competitive bids for Project No. 21-052R RFP, Professional Consulting Services for Pueblo Food Project SAME Café Community Readiness Assessment, have been received and examined; WHEREAS, the proposal of Mark Anthony PR Ltd., a Colorado corporation, was the lowest of those bids determined to be responsive, and the Committee of Awards recommends to the City Council that it authorize Project No. 21-052R to be performed; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. City Council authorizes Project No. 21-052R RFP Professional Consulting Services for Pueblo Food Project SAME Café Community Readiness Assessment to be performed, and the agreement for said project is hereby approved and awarded to Mark Anthony PR Ltd. SECTION 2. Funds for Project No. 21-052R in the amount of $18,000 shall be expended from Project No. CI2014. SECTION 3. The Purchasing Agent is hereby authorized to execute said agreement on behalf of the City of Pueblo, a Colorado Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Resolution and the agreement to implement the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED November 22, 2021 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk’s Office Item # M-3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 22, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Marisa Stoller, City Clerk FROM: Monique Marez, Pueblo Food Project Coordinator SUBJECT: A RESOLUTION AWARDING AN AGREEMENT FOR PROFESSIONAL SERVICES TO MARK ANTHONY PR LTD., FOR PROJECT NO. 21-052R PROFESSIONAL CONSULTING SERVICES FOR PUEBLO FOOD PROJECT SAME CAFÉ COMMUNITY READINESS ASSESSMENT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME SUMMARY: This Resolution awards an Agreement for Professional Services to Mark Anthony PR Ltd. for a SAME Café community readiness assessment. PREVIOUS COUNCIL ACTION: Not applicable to this Resolution. BACKGROUND: In September of 2021, the City of Pueblo solicited Requests for Proposals from qualified consultants to develop a community readiness assessment as directed by the Pueblo Food Project. This is aligned with the Pueblo Food Project’s strategic pillar to grow the local food economy and increase access to fresh fruits and vegetables. The community readiness assessment will determine if the City of Pueblo is an appropriate location for a SAME Café. SAME is a participation-based café where diners can contribute time, produce, or money for their meal. FINANCIAL IMPLICATIONS: The cost for services will be paid from CI2014 in the amount of $18,000. BOARD/COMMISSION RECOMMENDATION: Not Applicable to this Resolution. STAKEHOLDER PROCESS: Not Applicable to this Resolution. ALTERNATIVES: Denial of this Resolution will result in the City being unable to proceed with the agreement. RECOMMENDATION: Approval of the Resolution. Attachments: Proposed Resolution Agreement for Professional Services AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN CITY OF PUEBLO AND MARK ANTHONY PR LTD. THIS AGREEMENT is made and entered this 23rd day of November, 2021, by and between the City of Pueblo, a Municipal Corporation,(hereinafter referred to as "Client")and Mark Anthony PR Ltd.,a Colorado Limited Liability Company, (hereinafter referred to as "Consultant") for Consultant to render professional community readiness assessment and consulting services for Client with respect to Bid 21-052R RFP-Professional Consulting Services for Pueblo Food Project SAME Café Community Readiness Assessment, and related ancillary services, hereinafter referred to as the"Project." In consideration of the mutual covenants hereinafter set forth,the parties agree as follows: SECTION 1. GENERAL AND SCOPE OF SERVICES (a) Consultant shall satisfactorily perform the professional planning and consulting services for the Project described in more detail in Schedule I attached hereto and incorporated herein by reference (the "Scope of Services"). Such services shall include all usual and customary professional and consulting services for a community readiness assessment and the Project, including any required drafting or design services incident to its work on the Project. In the event this Agreement follows the selection of Consultant by Client pursuant to a Request for Proposals (RFP), all of the requirements of that RFP and any Addenda are incorporated herein by reference,unless any requirement is expressly excluded in Schedule 1. (b) To the extent Consultant performs any of the Project work through subcontractors or subconsultants, Consultant shall be and remain as fully responsible for the full performance and quality of services performed by such subcontractors or subconsultants as it is for services performed directly by Consultant or Consultant's employees. (c) To the extent Consultant requires access to private property to perform its services hereunder, Consultant shall be required to make arrangements to obtain such access. However, in the event Client has already secured access for Consultant to any such property through a right of entry agreement,access agreement,letter of consent or other instrument,Consultant shall fully comply with and be subject to the terms and conditions set forth therein. A copy of any such instrument will be provided to Consultant upon request. SECTION 2. CONSULTANT'S RESPONSIBILITIES (a) Consultant shall be responsible for the professional quality, technical accuracy and timely completion of Consultant's work, including that performed by Consultant's subconsultants and subcontractors, and including drawings,reports and other services,irrespective of Client's approval of or acquiescence in same. (b) Consultant shall be responsible, in accordance with applicable law,to Client for all loss or damage to Client caused by Consultant's negligent act or omission;except that Consultant hereby irrevocably waives and excuses Client and Client's attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an action,including any such requirements set forth in Section 13-20-602,C.R.S. or similar statute,whether now existing or hereafter enacted. (c) Consultant shall be completely responsible for the safety of Consultant's employees in the execution of work under this Agreement and shall provide all necessary safety and protective equipment for said employees. (d) Consultant acknowledges that time is of the essence with respect to the completion of its services under this Agreement. Consultant represents that Schedule 3 attached hereto is the schedule by which Consultant proposes to accomplish its work,with time periods for which it will commence and complete each major work item. Except to the extent the parties agree to time extensions for delays beyond the control of Consultant, Consultant shall adhere to this schedule and perform its work in a timely manner so as not to delay Client's timetable for achievement of interim tasks and final completion of Project work.Consultant further acknowledges that its Bid 21-052R Page 1 of 21 schedule has accounted for all reasonably anticipated delays,including those inherent in the availability of tools, supplies, labor and utilities required for the work, the availability of information which must be obtained from any third parties,and all conditions to access to public and private facilities. (e) Before undertaking any work or incurring any expense which Consultant considers beyond or in addition to the Scope of Work described in Schedule 1 or otherwise contemplated by the terms of this Agreement,Consultant shall advise Client in writing that(i)Consultant considers the work beyond the scope of this Agreement,(ii)the reasons that Consultant believes the out of scope or additional work should be performed,and (iii)a reasonable estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized in writing by Client. The compensation for such authorized work shall be negotiated,but in the event the parties fail to negotiate or are unable to agree as to compensation,then Consultant shall be compensated for its direct costs and professional time at the rates set forth in Schedule 2 attached hereto. SECTION 3. FEES FOR SERVICES;PAYMENT (a) Client will pay to Consultant as full compensation for all services required to be performed by Consultant under this Agreement,except for services for additional work or work beyond the scope of this Agreement,the maximum sum of U.S.$18,000.00,computed as set forth in Schedule 2. (b) Consultant shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount set forth above, for actual professional services rendered and for reimbursable expenses incurred. Applications for payment shall be submitted based upon the hourly rates and expense reimbursement provisions set forth in Schedule 2 attached hereto and shall contain appropriate documentation that such services have been performed and such expenses incurred. Thereafter,Client shall pay Consultant for the amount of the application within 45 days of the date such application is received. (c) No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless otherwise provided and listed in Schedule 2. (d) No compensation shall be paid to Consultant for services required and expenditures incurred in correcting Consultant's mistakes or negligence. (e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the provisions of Section 2(e). (f) In the event services under this Agreement are phased and to be performed in more than one fiscal year or are subject to annual appropriation,Consultant acknowledges that funds only in the amount of initial appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. SECTION 4. CLIENT'S RESPONSIBILITIES (a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant information, surveys,data and previous reports accessible to Client which Consultant may reasonably require. (b) Client shall designate a Project Representative to whom all communications from Consultant shall be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information and make decisions with respect to the Project. Said representative shall not,however,have authority to bind Client as to matters of governmental policy or fiscal policy,nor to contract for additions or obligations exceeding a value which is the lesser of$5,000 or 5%of the maximum contract price. (c) Client shall examine all documents presented by Consultant and render decisions pertaining thereto within a reasonable time. The Client's approval of any drawings,specifications,reports,documents or other materials or product furnished hereunder shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. Bid 21-0528 Page 2 of 21 (d) Client shall perform its obligations and render decisions within a reasonable time under the circumstances presented. Based upon the nature of Client and its requirements,a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact, when all information reasonably necessary for Client to responsibly render a decision has been furnished. A period of 46 days shall be presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The above periods of presumed reasonableness shall be extended where information reasonably required is not within the custody or control of Client but must be procured from others. SECTION 5.TERMINATION (a) Client reserves the right to terminate this Agreement and Consultant's performance hereunder, at any time upon written notice,either for cause or for convenience. Upon such termination,Consultant and its subcontractors shall cease all work and stop incurring expenses, and shall promptly deliver to Client all data, drawings, specifications, reports, plans, calculations, summaries and all other information, documents, work product and materials as Consultant may have accumulated in performing this Agreement,together with all finished work and work in progress. (b) Upon termination of this Agreement for events or reasons not the fault of Consultant, Consultant shall be paid at the rates specified in Schedule 2 for all services rendered and reasonable costs incurred to date of termination;together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a). (c) In the event termination of this Agreement or Consultant's services is for breach of this Agreement by Consultant,or for other fault of Consultant including but not limited to any failure to timely proceed with work, or to pay its employees and consultants,or to perform work according to the highest professional standards,or to perform work in a manner deemed satisfactory by Client's Project Representative,then in that event,Consultant's entire right to compensation shall be limited to the lesser of(a)the reasonable value of completed work to Client or(b)payment at the rates specified in Schedule 2 for services satisfactorily performed and reimbursable expenses reasonably incurred,prior to date of termination. (d) Consultant's professional responsibility for its completed work and services shall survive any termination. SECTION 6. SITE ACCESS In the event the Project will require access to property not under the control of Client, Consultant and Consultant's employees and consultants shall obtain all additional necessary approval and clearances required for access to such property. Client shall assist Consultant in obtaining access to such property at reasonable times but makes no warranty or representation whatsoever regarding access to such property. Notwithstanding the foregoing, Consultant understands and agrees that entry to some property by Consultant may be subject to compliance by Consultant with the terms and conditions of an access agreement in accordance with section 1(c)of this Agreement. SECTION 7. USE OF DOCUMENTS Plans,drawings,designs,specifications,reports and all other documents prepared or provided by Consultant hereunder shall become the sole property of Client,subject to applicable grant requirements,and Client shall be vested with all rights therein of whatever kind and however created, whether by common law, statute or equity. Client shall have access at all reasonable times to inspect and make copies of all notes,designs,drawings, specifications,and all other technical data or other documents pertaining to the work to be performed under this Agreement. In no event shall Consultant publish work product developed pursuant to this Agreement except (i) with advance written consent of Client,which consent may be granted or withheld in Client's sole and absolute discretion and(ii)in full compliance with the requirements of this Agreement,applicable regulations and grant terms. SECTION 8. INSURANCE AND INDEMNITY (a) Consultant agrees that it shall procure and will maintain during the term of this Agreement, such insurance as will protect it from claims under workers' compensation acts,claims for damages because of personal injury including bodily injury, sickness or disease or death of any of its employees or of any person other than its Bid 2I-052R Page 3 of 21 employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b). (b) The minimum insurance coverage which Consultant shall obtain and keep in force is as follows: (i) Workers'Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. The Workers' Compensation Insurance policy shall contain an endorsement waiving subrogation against the Client. (ii) Commercial General Liability Insurance. The Consultant shall secure and maintain during the period of this agreement/contract and for such additional time as work on the project is being performed,Commercial General Liability Insurance issued to and covering the liability of the Consultant with respect to all work performed by him and all his subcontractors under the agreement/contract,to be written on a comprehensive policy form. This insurance shall be written in amounts not less than $1,000,000 for each occurrence and aggregate for personal injury including death and bodily injury and $1,000,000 for each occurrence and aggregate for property damage. This policy of insurance shall name the City of Pueblo, its agents,officers and employees as additional insureds. This policy shall have all necessary endorsements to provide coverage without exclusion for explosion and collapse hazards, underground property damage hazard, blanket contractual coverage,as well as Owner's and Contractor's Protective Liability(OCP)coverage. The policy shall also provide coverage for contractual liability assumed by Consultant under the provisions of the Agreement/Contract,and"Completed Operations and Projects Liability"coverage. (iii) Professional Liability Insurance with coverage of not less than $1,000,000 in a form and with a deductible acceptable to owner. (iv) Comprehensive Automobile Liability Insurance. The Consultant shall procure and maintain during the period of the agreement/contract and for such additional time as work on the project is being performed, Comprehensive Automobile Liability Insurance. This insurance shall be written with limits of liability for and injury to one person in any single occurrence of not less than$350,000 and for any injury to two or more persons in any single occurrence of not less than $1,000,000. This insurance shall include uninsured/underinsured motorist coverage and shall protect the Consultant from any and all claims arising from the use both on and off the site of the project of automobiles, trucks, tractors, backhoes and similar equipment whether owned,leased, hired or used by Consultant. (c) Consultant agrees to hold harmless, defend and indemnify Client from and against any liability to third parties,arising out of any acts or omissions of Consultant, its employees,subcontractors and consultants. SECTION 9. SUBCONTRACTS (a) Client acknowledges that Consultant is the prime contractor and the only party with whom Client has a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through subconsultants or subcontractors, Consultant shall contractually bind each of its subconsultants and subcontractors by subcontract agreement to all of the terms of this Agreement which are for the benefit of Client, and Client shall be a third-party beneficiary of those subcontract provisions. (b) Consultant shall indemnify and defend Client from all claims and demands for payment for services provided by subcontractors of Consultant. (c) Consultant acknowledges that, due to the nature of the services to be provided under this Agreement, the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility for services performed under this Agreement. Consequently, Consultant represents that it has selected and intends to employ or assign the key personnel and consultants identified in its proposal submitted to Client prior to execution of this Agreement to induce Client to enter this Agreement. Consultant shall not change such consultants or key personnel except after giving notice of a proposed change to Client and receiving Client's consent thereto. Consultant shall not assign or reassign Project work to any person to whom Client has reasonable objection. Bid 21-052R Page 4 of 21 SECTION 10. REQUIRED GRANT PROVISIONS (a) Consultant understands that Client may be funding the Project in whole or part with funds provided by the Grant for Community Food Systems Development, Grant ID# 18768, ("Grant") by the Colorado Health Foundation. Consultant agrees it is subject to and shall comply with all applicable provisions of said Grant under which the contract award has been made. (b) Consultant shall comply with all applicable Federal,State,and local laws applicable to its activities. (c) All records with respect to any matters covered by this Agreement shall be available for inspection by Client and the Colorado Health Foundation at any time during normal business hours and as often as Client and the Colorado Health Foundation deem necessary, to audit, examine and make excerpts or transcripts of relevant information,and otherwise to perform official functions or duties. (d) A copy of the Grant is attached hereto as Schedule 4 and incorporated herein. SECTION 11. MISCELLANEOUS (a) Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either Consultant or Client by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service, when deposited in the United States mail, first-class postage prepaid, addressed to the Client, City of Pueblo, Mayor's Office, Attn: Laura Solano, #1 City Hall Place, Pueblo, CO 81003 or to Consultant at Mark Anthony PR Ltd.,Attention: Mark Anthony Montoya, 100 Mariposa Place, Pueblo,CO 81005. Either party may change his address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. (b) Entire Agreement. This instrument contains the entire agreement between Consultant and Client respecting the Project,and any other written or oral agreement or representation respecting the Project or the duties of either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and void. In the case of any conflict between the terms of this Agreement for Professional Services and terms of Schedule 1 or any other attachment hereto,the terms of this Agreement shall govern. (c) Successors and Assigns. This Agreement shall be binding on the parties hereto and on their successors and assigns; provided, however,neither this Agreement,nor any part thereof,nor any moneys due or to become due hereunder to Consultant may be assigned by it without the written consent of Client, which consent may be withheld in Client's sole and absolute discretion. Any assignment or attempted assignment in violation of this subsection shall be void. (d) Amendments. No amendment to this Agreement shall be made nor be enforceable unless made by written amendment signed by an authorized representative of Consultant and by Client in accordance with the requirements of Section 4(b)of this Agreement or upon authorization of Client's governing board. (e) Choice of Law. This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. Any unresolved dispute arising from or concerning any breach of this Agreement shall be decided in a state court of competent jurisdiction located in Pueblo,Colorado. (f) Equal Employment Opportunity. In connection with the performance of this Agreement, neither Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, disability or age. Consultant shall endeavor to ensure that applicants are employed,and that employees are treated during employment without regard to their race, color, religion,sex,sexual orientation,national origin,disability or age. (g) Severability. If any provision of this Agreement,except for Section 2, is determined to be directly contrary to and prohibited by law or the requirements of any grant or other Project funding source, then such provision shall be deemed void,and the remainder of the Agreement enforced. However, it is the intent of the parties that Section 2 of this Agreement not be severable,and that if any provision of said section be determined to be contrary to law or the terms of any grant,then this entire Agreement shall be void. Bid 2I-052R Page 5 01'21 SECTION 12. STATE-IMPOSED MANDATES PROHIBITING WORKERS WITHOUT AUTHORIZATION FROM PERFORMING WORK (a) At or prior to the time for execution of this Contract, Consultant shall submit to the Purchasing Agent of the City its certification that it does not knowingly employ or contract with a"worker without authorization",as that term is defined within§8-17.5-101 (9),C.R.S.(herein"Worker without Authorization"), who will perform work under this Contract and that the Consultant will participate in either the "E-Verify Program" created in Public Law 208, 104th Congress, as amended and expanded in Public law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security or the "Department Program" established pursuant to section 8-17.5-102(5)(c), C.R.S. that is administered by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Contract. (b) Consultant shall not: (i) Knowingly employ or contract with a Worker without Authorization to perform work under this Contract; (ii) Enter into a contract with a subcontractor that fails to certify to Consultant that the subcontractor shall not knowingly employ or contract with a Worker without Authorization to perform work under this Contract. (c) The following state-imposed requirements apply to this Contract: (i) The Consultant shall have confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in either the E-Verify Program or Department Program. (ii) The Consultant is prohibited from using either the E-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Contract is being performed. (iii) If the Consultant obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with a Worker without Authorization to perform work under this Contract, the Consultant shall be required to: A. Notify the subcontractor and the Purchasing Agent of the City within three (3) days that the Consultant has actual knowledge that the subcontractor is employing or contracting with a Worker without Authorization;and B. Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (c)(iii)A. above, the subcontractor does not stop employing or contracting with the Worker without Authorization ; except that the Consultant shall not terminate the contract with the subcontractor if,during such three(3)days,the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with a Worker without Authorization. (iv) The Consultant is required to comply with any reasonable request by the Colorado Department of Labor and Employment (hereinafter referred to as "CDLE") made in the course of an investigation that CDLE is undertaking pursuant to its authority under§8-17.5-102(5),C.R.S. (d) Violation of this Section by the Consultant shall constitute a breach of contract and grounds for termination. In the event of such termination,the Consultant shall be liable for City's actual and consequential damages. (e) Nothing in this Section shall be construed as requiring the Consultant to violate any terms of participation in the E-Verify Program. Bid 21-052R Page 6 of 21 IIIIIW SECTION 13. PERA LIABILITY Consultant shall reimburse the City for the full amount of any employer contribution required to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for salary or other compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The Consultant shall fill out the Colorado PERA Questionnaire attached hereto and submit the completed form to City as part of the signed Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. CITY OF PUEBLO,A MUNICIPAL CORPORATION MARK ANTHONY PR LTD. ByC�,R —tt By: ,/. .----4----Nao i Hedden, Director of Purchasing Mark Anthony Montoya, Managing Member A 411111 Attest: ,w fA.:. _ la-T , Ilr [ EViik, . l .4, \'BA. ,�. ' V". y` PJ ION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. ® -'- •a ia�I44,',' ice17- 'i rr{{ni 4e` r-A / ' , 1). ec:•e' _ ISP ...---onsf ' / i APPROVED AS TO FORM: _e..4 ..,:j .4. City Attorney Attachments: Schedule 1: Scope of Services Schedule 2: Fee Schedule Schedule 3: Work Schedule Schedule 4: Colorado Health Foundation Grant with City of Pueblo Additional Information for Agreement Bid 21-052R Page 7 of 21 SCHEDULE I • Scope of Services Excerpt from Request for Proposal dated September 14,2021,Section 2.3 2.3 Scope of Service The project work shall encompass the following tasks,but may also include additional tasks as determined necessary to complete the project successfully: 2.3.1 Work on this project will be done with direct collaboration and oversight from the Pueblo Food Project Coordinator and advisory support from the current SAME Café Denver leadership. The Consultant will be required to provide all professional staff and services necessary to complete the projects. 2.3.2 Community Readiness Assessment • Determine if the Pueblo community is ready to host a SAME Cafe based on the six pillars of readiness defined by SAME Café. Information regarding readiness is available at https://drive.google.com/file/d/lc-gtzdK F2xg l OPDgO8 K DBexmEGg7g7wK/view. • Outline and describe any/all gaps in Pueblo that would prevent SAME Café from being a success in the community. Additionally, list resources available to assist with resolution of any/all gaps in the Pueblo community so that a SAME Café program could be implemented. • Work with Pueblo community stakeholders including hunger relief programs,philanthropic resources, and the homeless community. 2.3.3 Proposal • If the Pueblo community is evaluated as a possible host for a SAME Café,work with the Pueblo Food Project to develop a proposal to bring SAME Café to Pueblo. • However, if the Pueblo community is deemed unready, provide specific recommendations and an action plan to improve the likelihood that Pueblo could become ready to host a SAME Café. 2.3.4 Fundraising strategy • Develop a local fundraising strategy to support Pueblo's SAME Café's first service year. • Additionally,provide recommendations/resources for a sustainable pipeline of donorship. 2.3.5 Attend and facilitate meetings as necessary with City staff and community stakeholders throughout the development of the project. Consultant shall attend meetings in-person or via Zoom (or related virtual media program). Bid 21-052R Page 8 of 21 SCHEDULE 2 Fee Schedule Excerpt from Consultant's Proposal Submittal dated October 8,2021, Section 1.9,Pages 25—26 1.9 FEE SCHEDULE CONSULTANT FEES: $10,300(206 projected hours to accomplish goal @$50/hour. Breaks down to 17.16 hours per week over the course of 12 weeks or less). —Create Survey(2-3 hrs.) -Survey feedback and revision(1-2 hrs.) -Media Relations,compose press releases,interviews for publication/broadcast(5%time allocation) -Content creation-Graphic design,record and edit videos,compose captivating flyers and promotional materials and text,printing process),manage social media channels and promptly respond to comments and inquiries.(15%) -Administer surveys-schedule and confirm site locations/dates/times,address community questions/concerns,get insight and feedback regarding what different populations of the Pueblo community desire.(60%) -Nurture fundraising network of monetary donors and in-kind contributors,elected officials and key local opinion leaders to go all-in for S.A.M.E Cafe Pueblo at the Fundraising Gala(20%) MARKETING BUDGET$2,030 -Thank you cards/postage$360 -Flyers/printing$440 -Paid web ads on Facebook, lnstagram and Twitter$336.71 -Web Hosting with Bandzoogle$149.50(year subscription) -Build email list with Aweber$193.80(year subscription) -Text blast platform $288 - Video camera lens$177 -Video camera microphone$84.99 SURVEY BUDGET$2,520 -Survey monkey(Premier level)$900 -Printing$720 -Incentive prizes for participation$900 FUNDRAISING GALA$3,150 -Venue Rental(4 hours)$700 -Catering and service$ 1,600 -Musical entertainment$400 -Memorable invitations for distinguished guests(donors,elected officials,opinion leaders)$450 GRAND TOTAL NOT TO EXCEED$18,000 Bid 21-052R Page 9 of 21 SCHEDULE 3 Work Schedule Excerpt from Consultant's Proposal Submittal dated October 8,2021,Section 1.8, Page 22—24 Note: Due to actual start date,Work Schedule may be revised as agreed upon by all parties. 1.8 PROJECT WORK SCHEDULE Statement of current workload: Currently Mark Anthony is available to make the success of this community readiness assessment top priority as commitment to other projects are currently part-time status,allowing for flexible scheduling options and available to execute this plan every day of the week until project completion. Project Timeline: October 5,2021 Submit Response for RFP Award October 11,2021 Announcement of RFP Award October 12-14,2021 Create, fine tune and finalize community readiness survey October 12th-31st Execute hyper local paid advertising via Instagram,Facebook and Google to raise awareness in the Pueblo community this awesome community survey is happening and get excited to share input. October 12-17,2021 Reach out to community network from the list included in this proposal to confirm dates/times available to be on site to conduct survey in the community. Post flyers at respective locations to raise awareness the community readiness survey is launching soon and hype up excitement to participate. October 18-December 5th Window to conduct survey,data collection phase Record video testimonials from community members Meet with local business leaders to secure financial and in-kind commitments directly contributing to the creation of S.A.M.E Cafe in Pueblo.The goal is to achieve$350,000+ for capital investment. December 6th-8th Edit and finalize video testimonials to present to the Board of Directors and involved stakeholders demonstrating desire to bring S.A.M.E Cafe to Pueblo during the Fundraising Gala. December 9th Fundraising Gala,premiere video testimonials from community members who want S.A.M.E.Cafe in Pueblo December 6th-31st Analyze data results Compose succinct report of findings to the S.A.M.E Cafe Board of Directors demonstrating viability in Pueblo,CO. January 1st Receive approval from S.A.M.E Cafe Board of Directors to move forward with next steps to make the Pueblo location a reality. Bid 21-052R Page 10 of 21 SCHEDULE 4 Colorado Health Foundation Grant with City of Pueblo (Attached copy of GENERAL,GRANTS TERMS,CONDITIONS,AND UNDERSTANDINGS for Grant#18768—9 pages) Consultant required to follow all requirements,regulations,policies,reports,limits,conditions,etc.as outlined in the Colorado Health Foundation Grant. For additional details see Section 10. Bid 21-052R Page 11 of21 ADDITIONAL INFORMATION FOR AGREEMENT The following items are attached to this agreement: System for Award Management(SAM)Information- if necessary Certificate of Good Standing Registration with City of Pueblo Sales Tax Colorado PERA Questionnaire Affirmative Action Plan E-Verify Participation Letter Insurance Certificate(s) Bid 21-052R Page 12 of 21