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HomeMy WebLinkAbout14712 RESOLUTION NO. 14712 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $132,922.63 TO FAIRBANKS SCALES, INC. AND SETTING FORTH $13,592 FOR CONTINGENCIES, FOR PROJECT NO. 21-051B (WWAN04) DUMP STATION TRUCK SCALE AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME WHEREAS, competitive bids for the Project No. 21-051B (WWAN04) Dump Station Truck Scale Project have been received and examined; and WHEREAS, the proposal of Fairbank Scales, Inc. of Pueblo, Colorado was the lowest of those bids determined to be responsive, and the Committee of Awards recommends to the City Council that it authorize Project No. 21-051B (WWAN04) to be performed; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. City Council authorizes Project No. 21-051B (WWAN04) Dump Station Truck Scale Project to be performed, and the contract for said project is hereby awarded to Fairbank Scales, Inc., in the amount of $132,922.63. SECTION 2. Funds for Project 21-051B (WWAN04) shall be from the Sewer User Funds. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work………$13,592.00 SECTION 5. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Resolution and the contract to implement the transactions described therein. SECTION 6. This Resolution shall become effective immediately upon passage and approval. INTRODUCED September 27, 2021 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: DEPUTY CITY CLERK City Clerk’s Office Item # M-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: September 27, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Marisa Stoller, City Clerk FROM: Nancy Keller, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $132,922.63 TO FAIRBANKS SCALES, INC. AND SETTING FORTH $13,592 FOR CONTINGENCIES, FOR PROJECT NO. 21-051B (WWAN04) DUMP STATION TRUCK SCALE AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME SUMMARY: Attached is a resolution awarding a construction contract to Fairbanks Scales, Inc. for Project No. 21-051B (WWAN04), Dump Station Truck Scale Project. This project will install a truck scale at the James R. DiIorio Water Reclamation Facility to allow for accurate billing based on the actual amount of septage discharged from the septic haulers truck for treatment. PREVIOUS COUNCIL ACTION: None BACKGROUND: The Wastewater Department currently bills septic haulers based on the size of the truck tank since the actual volume is not measurable. Some haulers have tanks that are too small to hold the volume necessary to clean two septic tanks. Likewise, they must discharge their partial load between each site. The scale will allow the septic haulers to be billed accurately for the actual volume they discharge at the Water Reclamation Facility. FINANCIAL IMPLICATIONS: The cost of the construction project was bid at $132,922.63 with contingencies of $13,592 funds are available from the Sewer User Funds and have been budgeted and appropriated to Project No. 21-051B (WWAN04). BOARD/COMMISSION RECOMMENDATION: Not applicable STAKEHOLDER PROCESS: None. ALTERNATIVES: Alternative No. 1 - No Action Continue to charge the septic haulers for a full load each time they enter the facility to dump a load even though some may only have partial loads. RECOMMENDATION: Approval of the Resolution. Attachments: Bid Summary Sheet