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HomeMy WebLinkAbout10002 ORDINANCE NO. 10002 AN ORDINANCE APPROVING AND ACCEPTING AN EL POMAR FOUNDATION GRANT AND APPLICABLE CONDITIONS PERTAINING THERETO, ESTABLISHING PROJECT NO. PS2108 FOR THE PURCHASE OF WILDLAND PERSONAL PROTECTIVE EQUIPMENT AND BUDGETING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $10,000 FOR THE PURPOSES AUTHORIZED BY THE GRANT AGREEMENT WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo, including its Fire Department, to accept grants for public and municipal purposes and to enter into agreements relating thereto; and WHEREAS, the El Pomar Foundation has tendered a grant award in the amount of $10,000.00 upon conditions recited therein or incorporated therein by reference; and WHEREAS, acceptance of the Award for the purposes for which it has been made is in the best interest of the City and will benefit the health, welfare and safety of the citizens of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The El Pomar Foundation grant to the City of Pueblo in the amount of $10,000.00, a true copy of which is attached hereto (“Award”), is hereby accepted in accordance with its terms and conditions and is approved. The Mayor is authorized to execute the Award acceptance in the name of and on behalf of the City. SECTION 2. Project No. PS2108 Wildland Personal Protective Equipment grant is hereby established. The grant amount of $10,000.00 is hereby budgeted and appropriated to Project No. PS2108 for expenditure for the purposes authorized by the grant agreement. SECTION 3. The officers of the City are authorized to perform any and all acts consistent with the intent of this Ordinance and the attached Award to effectuate the policies and procedures described herein. SECTION 4. This Ordinance shall become effective immediately upon final passage. Action by City Council: Introduced and initial adoption of Ordinance by City Council on August 23, 2021 . Final adoption of Ordinance by City Council on September 13, 2021 . President of City Council Action by the Mayor: ☒ Approved on September 15, 2021 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-1 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: August 23, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Barb Huber, Fire Chief SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING AN EL POMAR FOUNDATION GRANT AND APPLICABLE CONDITIONS PERTAINING THERETO, ESTABLISHING PROJECT NO. PS2108 FOR THE PURCHASE OF WILDLAND PERSONAL PROTECTIVE EQUIPMENT AND BUDGETING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $10,000 FOR THE PURPOSES AUTHORIZED BY THE GRANT AGREEMENT SUMMARY: Attached is an agreement between the City of Pueblo and the El Pomar Foundation concerning a grant award in the amount of $10,000.00 to purchase the Pueblo Fire Department wildland personal protective equipment. PREVIOUS COUNCIL ACTION: Approval of similar grants in the last several recent years. BACKGROUND: The department has wildland personal protective equipment used to protect the wearer from heat stressors involved in wildland firefighting. Some of this gear is ill- fitted and/or beyond its useful life that needs to be replaced. This grant provides supplemental funding to equip firefighters and fire apparatus for wildland deployments and in district responses to wildfire incidents. FINANCIAL IMPLICATIONS: There is no cost to the city. Staff time will be required for project management, as well as grant monitoring and reporting. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: None. RECOMMENDATION: Approval of the Ordinance. Attachments: Grant Award Package (..)M kgret,„ ) 44 w4 O MATTHEW J. CARPENTER Executive Vice President&Chief Operating Officer August 6,2021 Barbara Huber Fire Chief ..Icy of I lueuto-i'ire DepaiZrnel it 1551 Bonforte Boulevard Pueblo,CO 81001 Dear Chief Huber: The Trustees of El Pomar Foundation are pleased to advise you they have approved a grant to the City of Pueblo. $10,000 for personal protective equipment for the fire department Our check for$1Q,000 is enclosed.This grant is restricted to the purpose specified in this letter and is to be spent in accordance with your proposed budget.Any portion of the grant funds that are not used must be returned to the Foundation.This grant is also contingent upon the General Grant Terms and Conditions already agreed upon online.To view and print a copy of the General Grant Terms and Conditions,please visit htSp_s;J1wvwyu,elforn r,org/c_Qntraa.As you communicate publicly about your grant,please refer to the guidelines at WW.W...02.4ifiar.org/presskit• lar.org/presskit. Please note that a final report is due on this grant on or before August 31,2022.Approximately one month prior to the due date listed above,you should receive an email from El Pomar Foundation reminding you to complete your final report online.To access your final report,log in to your account and go to"Reports"and"Open"and click the notepad icon in the"Edit"column. Please contact the Grants Office at gLanta@tipsxma r.org or 719-633-7733 with questions. The Trustees extend their best wishes for your continued success. Under the Foundation's guidelines,you will again be eligible to submit a proposal three years from the date of this letter,or one year from the date of the last payment on the grant,whichever is later. Sincerely, male*.j 6 oulave . i" Matthew J.Carpenter MJC:eoc COPU/21-10056 EL POMAR FOUNDATION .0 LAKE CInCLF Cr)LC;RADO sr HI^JUS.COI OPADO IcPU6 IEi_,'',,J1(333-7733 4/26/2021 Competitive Grant—Grantee Portal Review/Submit Wildland Personal Protective Equipment Please make sure to click SUBMIT to submit this application. Otherwise your application will be considered incomplete. Pre-Screening Do you agree to the terms and conditions listed above? Project Title Wildland Personal Protective Equipment General Terms & Conditions Signature Shelly Dunham I affirm I have read and agree to the above grant terms and conditions. Signatory's First Name Shelly Signatory's Last Name Dunham Signatory's Position Grant and Resource Development Administrator Signatory's Phone (719) 553-2613 Date Signed 1/8/2021 Organization CEO/Executive Director Salutation Ms. First Name Barbara Last Name Huber Title Fire Chief Email bhuber@pueblo.us Phone (719) 553-2830 Organization Information Please confirm the below information for your organization. If there have been any changes, please make them at this time. https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 1/7 4/26/2021 Competitive Grant-Grantee Portal Organization Name Pueblo Fire Department D.B.A. Name UN 84-6000615 Mailing Street 1551 Bonforte Boulevard (Fire Department Administration) 1 City Hall Place (City of Pueblo) City Pueblo State/Province CO Zip/Postal Code 81001 Country USA Organization Phone (719) 553-2830 Website https://www.pueblo.us/93/Fire-Department Operating Budget $917,040 We will provide the highest level of Fire and Rescue services to City of Pueblo Mission Statement and our community following laws, safety practices, and professional standards. The Pueblo Fire Department became a professional fire department in 1889 through the City Council in Pueblo, Colorado and one of the founding departments of the International Association of Firefighters. Since its initiation, the department has strived to be progressive and has prioritized protecting the citizens of Pueblo. The department is also committed to the advancement and growth of all firefighters employed and provide specialized training and education to optimize performance and skills. The department became a professionally accredited fire department through Center for Public Safety Excellence (CPSE) in 2008. Besides protecting our citizens, we have been aggressive in deploying personnel and equipment in emergencies from local response to nationwide disasters. The Pueblo Fire Department serves the citizens and visitors to Pueblo, Colorado located in Southeast Colorado. Pueblo, Colorado represents the highest populated city in Pueblo County. Our department provides fire suppression, emergency medical services, hazardous materials response, wildland and calls for service to the City of Pueblo and visitors. Recently our community outreach programs have grown to involve our homeless citizens, those with special Historical Information medical and/or facilities needs and other underserved members of the community. These relationships foster opportunities to interact with these communities and assess the unique and challenging needs of these groups. The department currently employs 136 uniformed personnel operating out of 10 fire stations. The leadership includes 3 assistant chiefs (one per shift), a Deputy Chief and a Chief responsible for overall governance of the department. There are 10 fire stations situated across the city. One station is designated for protection of the Pueblo Memorial Airport and Pueblo Industrial Park. Our personnel respond to medical emergencies, structure fires, wildland fires, water rescues, technical rescues and disaster relief efforts. Our apparatus includes a Hazardous Materials unit, a Heavy Rescue Squad, Ladder Truck, 2 wildland brush units, 10 Advanced Life Support capable structural pumpers, and Focused Response Units that respond to community outreach calls and Advanced Life Support and Basic Life Support calls throughout the city. We have mutual aid agreements with many surrounding fire departments and understand the importance of effective response in fostering these relationships. Our history is rich in diversity, education, training, and striving for excellence. Proposal Information https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 2/7 4/26/2021 Competitive Grant—Grantee Portal Request Amount $10,300.00 Type of Support Requesting Capital The Pueblo Fire Department has demonstrated active response to multiple wildfire incidents across the state of Colorado. It is through such responses that the department has recognized the deficits to equipment and PPE specific to wildland responses in district, mutual aid, and statewide deployments. The department seeks to institute improvements in current equipment and PPE to optimize outcomes and would benefit greatly from the El Pomar Foundation. Our budget like many other departments is restrictive; an operating budget cut of 10% ($82,880 compared to the 2020) is proposed for 2021 due to sales tax decreases from COVID-19 and resulting deficit in expected sales tax revenue for the city. Our operating budget like many other fire departments is funded to support day to day needs such as medical supplies, fleet maintenance and other critical needs. Because the department is committed through our strategic plan (ref. 1) to deploy personnel to statewide wildland incidents and improve operational capability, we would benefit from grant funding to provide Request Narrative for PPE and equipment more appropriately suited to the challenges of long- term deployments with operational periods that often require long periods of strenuous work. The Pueblo Fire Department has assisted in multiple Colorado wildfire incidents including the Cameron Peak Fire (Red Feather Lakes and Estes Park, CO 2020), Willis Creek Fire (Rye, CO 2020), Hayden Pass Fire (Salida, CO, 2018) Carson Midway Fire (Midway, CO, 2018) , 117 Fire (Hanover, CO, 2018) , Beulah Hill Fire (Beulah, CO, 2016), Junkins Fire (WestCliffe, CO, 2016), Black Forest Fire (Black Forest, CO, 2013) and the Waldo Canyon Fire (Colorado Springs, CO, 2012). Our department personnel in these responses has recognized that more appropriate wildland PPE and equipment will minimize fatigue, increase safety, and improve interoperability with other agencies. Our department recognizes that these needs have been difficult to address without grant funding given budget constraints. Objectives and Evaluation Methods The Pueblo Fire Department with support of the City of Pueblo are requesting personal protective gear and wildland equipment in the amount of$10,300. This grant would assist us with Wildland PPE and equipment needs we now have on our department. If funded the program would begin at date of funding and end when all items are procured according to this proposal. The department will procure PPE with recommendations in the National Fire Protection Association (NFPA 1977) Standard on Protective Clothing and Equipment for Wildland Fire Fighting. In reviewing literature it is recommended that PPE be selected by considering the wildland firefighter as a system (Ref. 2). The document outlines recommendations and other considerations when selecting PPE to reduce heat stress injuries and thermal burn injuries common to wildland firefighting. Due to shortages in funding, there have been instances in which our wildland firefighters use ill-fitted gear or gear at the end or exceeding its useful life. NFPA 1851 standard recommends protective gear should not remain in use for more than 10 years. Much of our PPE is beyond its useful life or approaching the end of its useful life. Supplemental grant funding would enable the department to replace gear and appropriately equip firefighters and fire apparatus for wildland deployments and in district responses to wildfire incidents. Given the historical nature of wildfire behavior in Colorado and the department's commitment to wildland response we would utilize all grant funded PPE and equipment as outlined in this grant proposal. Our evaluation methods in determining need are derived from experienced wildland personnel on the department defining current critical needs and assessing usefulness both now and in the future. Other needs such as department infrastructure, fleet maintenance, structural PPE replacement and training must often take priority over wildland PPE and equipment given the department's primary need to protect and serve the citizens of Pueblo. The evaluation methods also include the Pueblo Fire Departments Strategic Goals document finalized in 2018 which outline a commitment to deployment and building wildland deployment capabilities by the end of 2020. We have succeeded in certification goals to include increased number of National Wildland Coordination Group (NWCG) certified Engine Bosses, but without funding fall short in other areas such as PPE and equipment. We have a dedicated group of personnel who maintain their NWCG (National Wildland Coordination Group) Red Card status through completion of the https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 3/7 4/26/2021 Competitive Grant-Grantee Portal arduous pack test annually in ready state to respond to wildland fire incidents. Some of our wildland program members have received additional training to the level of advanced firefighter(FFT1), Engine Boss (EngB, Single Resource), and Task Force/Strike Team leader to provide better response capabilities within our all-hazards focused department representing the Pueblo Fire Department. Members who have advanced training certifications also seek to develop wildland leaders of the future and expand the role of the program within the department. Many leadership skills and the experiences gained through training and on wildland fires translate to leadership and excellence in service important to the Pueblo Fire Department. The PFD wildland program has many motivated members who are willing to make the commitment to continue advancing wildland capabilities and play key roles in its development. The wildland support request we make is a small part of the overall needs given current economic climate and increased needs by the public, but it is a very important part and will greatly help the department. The Pueblo Fire Department wishes you all well and thanks you for your time and consideration of this grant proposal. References 1. Pueblo Fire Department Strategic Plan 2020-2025, https://www.pueblo.us/1293/Strategic-Plan, Wildland Firefighting Program Appraisal Goals, pp. 27-28. 2. Wildland Firefighter Personal Protective Equipment (PPE) Selection Guide, 2014, U.S. Department of Homeland Security, https://www.dhs.gov/sites/default/files/publications/Wild-FF-PPE-SG 0614- 508.pdf Support for the Request Sr. Number File Name Attachment Description (Optional) Created Date No Attachments Detailed Project Budget Sr. Number File Name Attachment Description (Optional) Created Date 1 Project Budget-El Pomar 01/08/21 Wildland Budget Proposal.pdf 2 Project Budget-PPE 01/08/21 Worksheet.xlsx Overall Project Budget $10,300.00 Project Start Date 3/1/2021 Project End Date 12/31/2021 Age Group Served by the Request All Ages Ethnicities Served by the Request African American; Asian American; Caucasian; Hispanic; Jewish; Multi; Native American https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 4/7 4/26/2021 Competitive Grant-Grantee Portal Governing Body Approval ✓ Attachments Organization's Audited Financial Statement Sr. Number File Name Attachment Description (Optional) Created Date 1 Financials-PuebloFinancials URL Document containing a Link to all available Financial 04/26/21 supplement.pdf Statements on the City of Pueblo website. 2 Financials- 04/26/21 PuebloFinancials2017.pdf 3 Financials- Pueblo City Financials 2018 04/09/21 PuebloFinancials2018.pdf 4 Financials- Pueblo City Financials 2019 04/09/21 PuebloFinancials2019.pdf Organization's Current Budget Sr. Number File Name Attachment Description (Optional) Created Date 1 Organization Budget-City of 04/26/21 Pueblo Budget Link.pdf 2 Organization Budget- 04/26/21 PuebloFire2021 budget.pdf 3 Organization Budget-Pueblo The attachment contains a link to Pueblo's budget;the file 01/08/21 Budget Llnk.pdf size exceeds the limit and could not be uploaded. List of Governing Body Members Sr. Number File Name Attachment Description (Optional) Created Date 1 Governing Body Members-City 01/08/21 Council Roster 20210108.pdf Statement of Aid https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 5/7 4/26/2021 Competitive Grant-Grantee Portal Sr. Number File Name Attachment Description (Optional) Created Date 1 Statement of Aid-Statement of City of Pueblo Foundation Funding 2018-2021 01/08/21 Aid-Foundations 2018-2020.pdf Outside Authorities Endorsement(If Applicable) Sr. Number File Name Attachment Description (Optional) Created Date No Attachments Picture 1 Sr. Number File Name Attachment Description (Optional) Created Date No Attachments Picture 2 Sr. Number File Name Attachment Description (Optional) Created Date No Attachments Additional Attachment Sr. Number File Name Attachment Description (Optional) Created Date 1 Additional-2020-2025 Pueblo Pueblo Fire Department Strategic Plan(pp.27-28)--Wildland 01/08/21 Fire Strategic Plan_2.pdf Program Goals https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 6/7 4/26/2021 Competitive Grant—Grantee Portal https://elpomar.force.com/grants/fgm_portal_communityapplicationreview?appID=0061 R0000102s22QAA&from=dashboard&id=701360000005e5uA... 7/7