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HomeMy WebLinkAbout09996ORDINANCE NO. 9996 AN ORDINANCE AMENDING THE FISCAL YEAR 2021 STAFFING ORDINANCE BY A STAFFING ADJUSTMENT WITHIN THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT WHEREAS, it is necessary to revise the staffing levels to achieve necessary and increased efficiency and functionality within the Planning and Community Development department; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted, underscore indicates matter being added) SECTION 1. The following section captioned “Planning and Community Development” “of Ordinance No. 9852, being the 2021 Staffing Ordinance, is amended as follows: SECTION 2. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance to effectuate and transactions described therein. SECTION 3. This Ordinance shall be deemed to amend the Fiscal Year 2021 Budget and staffing with respect to the number and allocation of positions within the Planning and Community Development Department and shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on August 9, 2021 . Final adoption of Ordinance by City Council on August 23, 2021 . President of City Council Action by the Mayor: ☒ Approved on August 24, 2021 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-11 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: August 9, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Marisa Stoller, City Clerk FROM: Scott Hobson, Interim Planning & Community Development Director Marisa Pacheco, Human Resources Director SUBJECT: AN ORDINANCE AMENDING THE FISCAL YEAR 2021 STAFFING ORDINANCE BY A STAFFING ADJUSTMENT WITHIN THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY: The Planning and Community Development Department requests to adjust the department staffing through the addition of a full-time position classified as an Office Assistant. PREVIOUS COUNCIL ACTION: On December 28, 2020 Ordinance No. 9852 was approved by City Council. This Ordinance provided authorized staffing for Fiscal Year 2021. BACKGROUND: The Planning and Community Development Department had a full-time Office Assistant position until 2012 when budget constraints eliminated the position and only part-time temporary employee funding was allocated. In 2019 the department budget was increased to allow for two part-time employees to share the front counter operations during the nine hours the office is open each day. Since then, turnover of part-time employees has made it challenging to maintain the quality of service for customers visiting the Planning and Community Development Department. The turnover has also necessitated professional planning staff to cover the front counter instead of working on the appropriate level duties such as review of current land use applications and reports. This is an inefficient use of these staff resources. With the amount of new residential building permits increasing and the most development activity occurring since 1995, it is critical to have a full-time administrative staff member for the efficient operation of the department. Planning and Community Development is currently receiving new residential building permit applications from ten different platted subdivisions, eight separate areas that are in the process to rezone and/or subdivide property to enable new residential development, and three active and three forthcoming annexation petitions. With this amount of land use activity, it is critical to have full-time coverage at the front counter for important customer service and intake activities. FINANCIAL IMPLICATIONS: The department intends to fund the position through the already allocated temporary staffing funds for the remainder of 2021, and then use the temporary staffing funding to cover the salary and benefit costs of the position moving forward in 2022. The total amount needed for the remainder of 2021 is approximately $24,088. No additional funding will be required in 2021 or in 2022 to cover the position as the costs can be covered by those already allocated to the temporary staffing line item and will be moved to cover the full-time position. . BOARD/COMMISSION RECOMMENDATION: Not Applicable. STAKEHOLDER PROCESS: None. ALTERNATIVES: The no action alternative would be to retain staffing levels as they are and continue to try and staff the front-counter duties with two temporary staff members. As has been outlined, this is not operationally ideal for the department due to lack of consistency and turnover. RECOMMENDATION: Approval of the Ordinance.