HomeMy WebLinkAbout09990ORDINANCE NO. 9990
AN ORDNANCE APPROVING AND ACCEPTING A
COLORADO DEPARTMENT OF LAW PEACE OFFICER
STANDARDS AND TRAINING (POST) GRANT, JULY 1,
2021 THROUGH JUNE 30, 2022, ESTABLISHING PROJECT
NUMBER PS2105, TRANSFERRING FUNDS NOT TO
EXCEED THE AMOUNT OF $5,000 FROM PROJECTS-TO-
BE-DETERMINED IN THE PUBLIC SAFETY GRANTS FUND
WHEREAS, the City Council of Pueblo has the authority on behalf of the City of
Pueblo, including its Police Department, to accept funding from the Colorado Department
of Law, Peace Officer Standards and Training (POST); and
WHEREAS, the Colorado Department of Law, Peace Officer Standards and
Training (POST) has tendered 2022 In-service Grant funding; and
WHEREAS, acceptance of the funding for the purposes for which it has been made
is in the best interest of the City and will benefit the health, welfare, and safety of the
citizens of the City; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Award of the 2021 Colorado Department of Law, Peace Officer Standards and
Training (POST) In-service Grant funding is hereby accepted and approved in the amount
of $5,000.00.
SECTION 2.
Project Number PS2105 is hereby established in the Public Safety Grants Fund.
SECTION 3.
The amount of $5,000.00 is hereby authorized for transfer from the Projects To Be
Determined Account in the Public Safety Grants Fund to Project Number PS2105. Said
funds shall only be expended and used for this Project.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts
consistent with the intent of this Ordinance to implement the policies and procedures
described herein.
SECTION 5.
This Ordinance shall become effective on the date of final action by the Mayor
and City Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on August 9, 2021 .
Final adoption of Ordinance by City Council on August 23, 2021 .
President of City Council
Action by the Mayor:
☒ Approved on August 24, 2021 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-5
BACKGROUND PAPER FOR PROPOSED
ORDINANCE
COUNCIL MEETING DATE: August 9, 2021
TO: President Lawrence Atencio and Members of City Council
CC: Mayor Nicholas A. Gradisar
VIA: Marisa Stoller, City Clerk
FROM: Steven C. Noeller, Chief of Police
SUBJECT: AN ORDNANCE APPROVING AND ACCEPTING A COLORADO
DEPARTMENT OF LAW PEACE OFFICER STANDARDS AND TRAINING
(POST) GRANT, JULY 1, 2021 THROUGH JUNE 30, 2022,
ESTABLISHING PROJECT NUMBER PS2105, TRANSFERRING FUNDS
NOT TO EXCEED THE AMOUNT OF $5000 FROM PROJECTS-TO-BE-
DETERMINED IN THE PUBLIC SAFETY GRANTS FUND
SUMMARY:
The Colorado Department of Law has informed the Pueblo Police Department that funds
are available for a Peace Officer Standards and Training (POST) Grant. The term of this
grant covers the period from July 1, 2021 through June 30, 2021.
PREVIOUS COUNCIL ACTION:
Previous grants of this nature have routinely been approved each year.
BACKGROUND:
The Colorado Department of Law has informed the Pueblo Police Department that funds
are available for a Peace Officer Standards and Training (POST) Grant. These funds will
be used to provide Glock armor training to firearms instructors. The term of this grant
covers the period from July 1, 2021 through June 30, 2022.
FINANCIAL IMPLICATIONS:
This grant will require staff time for project management and reporting.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
There is no stakeholder process required for this grant.
ALTERNATIVES:
If City Council does not approve this Ordinance, the grant offer will not be accepted and
the $5000.00 will not be given to the Police Department for training needs.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
POST Award Letter and POST Purchase Order
DocuSign Envelope ID:96112570-1E4B-44C2-8CCD-5E9EF2CFD455
COLORADO DEPARTMENT OF LAW IMPORTANT OI318
PEACE OFFICER STANDARDS AND TRAINING (POST) (Nwg, PURCHASE ORDER
D E R�
RALPH L. CARR COLORADO JUDICIAL CENTER The PO # and \'4,, w/
1300 BROADWAY, 9th FLOOR LINE # must `,"t-g7b` ' "
appear on all DEPARTMENT OF LAW
DENVER, CO 80203 invoices, PEACE OFFICER STANDARDS and TRAINING
packing slips, PO #: POGG1 LAAA GT2200000080
Vendor Name: Pueblo Police Department cartons and
correspondence.
Vendor Contact: Officer Melissa Jacober Start Date: 7/1/2021 End Date: 6/30/2022
Phone: 719-553-3328 State Award #: None
E-Mail: miacoberc pueblous ALPHA, ORG or FUND: 4500 PINS
Ship To: Invoice To:
Name and Pueblo Police Department Colorado Department of Law
Address:
200 S. Main Street Peace Officer Standards and Training (POST)
Pueblo, CO 81003 1300 Broadway, 9th Floor
Denver CO 80203
Instructions to Vendor
1. If for any reason delivery of this order is delayed beyond the
Any questions regarding this PO should be directed to delivery/installation date shown, please notify the agency
contact named at the top left. (Right of cancellation is
Susan.Carter@coag.gov or 720-508-6559 reserved in instances in which timely delivery is not made.)
2. All chemicals, equipment and materials must conform to the
standards required by OSHA.
Special Instructions:
1. Order of precedence: 1) Purchase Order Terms & Conditions; 2) Exhibit A Statement of Work (SOW)/Applicable Laws (Exhibit
A).
2. Purchase Order Terms and Conditions:
https://www.colorado.gov/osc/purchase-order-terms-conditions
3• Description:
• This Purchase Order is to provide funds to Vendor to secure training equipment for the training of certified peace officers in the
State of Colorado. See Exhibit A Statement of Work .
• Payment will be made upon satisfactory delivery of goods and/or completion of training or services and receipt of a correct vendor
invoice and documentation of training attendance.
• Vendor invoices must be received no later than sixty (60) calendar days from the delivery of goods and/or the completion of services
and/or training. It is the responsibility of the Vendor to ensure that invoices are received at the "Invoice To" location above
within the time frame specified. ALL INVOICES FOR PAYMENT MUST BE SUBMITTED NO LATER THAN CLOSE OF BUSINES JUNE 30, 2022.
• THIS PURCHASE ORDER IS NOT EFFECTIVE UNTIL SIGNED BY A CONTRACTS AND PROCUREMENT DIRECTOR. UNDER NO CIRCUMSTANCES SHALL THE GOODS
AND/OR SERVICES BE ORDERED OR PERFORMED PRIOR TO THE PO EFFECTIVE DATE, NOR EXCEED THE DOCUMENT TOTAL WITHOUT PRIOR WRITTEN
AUTHORIZATION FROM THE DEPARTMENT OF LAW.
DOCUMENT TOTAL = $5,000.00
Printed Signatory Name and Title THIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS FOR THE STATE OF
COLORADO
Printed Name: Steven Noeller Name: Kris Kellim
Title: Chief Title: Contracts and Procurement Director
Date: 8/18/2021 Date: 8/18/2021
,-DocuSioned bv:
DocuSlgned by: ZA.c..c4,..a.„)Vendor Signature 4 D e State Purchasing Delegate Signature: �`"y /4 'C`�/�^^
�+4 s.—489E26B2F2D94FA_
3014001104720462...
Page 1 of 1
DocuSign Envelope ID:96112570-1 E4B-44C2-8CCD-5E9EF2CFD455
EXHIBIT A
STATEMENT OF WORK
I. Parties: This Purchase Order(hereinafter called "PO") is entered into by Pueblo Police Department
(hereinafter called "Vendor"), and the STATE OF COLORADO acting by and through the
Department of Law, on behalf of the office of Peace Officer Standards and Training (POST)
(hereinafter called "State, or DOL-POST").
2. General Description:
a) Authority. Authority to enter into this Purchase Order exists in C.R.S.24-31-310 and funds have
been budgeted, appropriated and otherwise made available pursuant to C.R.S. 42-3-304 (24) and a
sufficient unencumbered balance thereof remains available for payment. Required approvals,
clearance and coordination have been accomplished from and with appropriate agencies.
b) Purpose. The purpose of this Purchase Order is to engage the services of the vendor to assist the
Department of Law, on behalf of the Peace Officer Standards and Training (POST) office, with its
statutory responsibility of providing law enforcement training and safety courses to certified
Colorado peace officers.
3. Program Year/Effective Date. The program year(starting and ending date) is July 1, 2021 thru June
30, 2022. All purchase orders will begin on their effective date (signature date of the State Purchasing
Delegate) and end on June 30, 2022. DOL-POST shall not be liable to reimburse the vendor for any
performance, hereunder, including, but not limited to costs or expenses incurred, or be bound by any
provision hereof prior to the Effective Date or after the End Date set forth in the main body of this
Purchase Order.
4. Project Description and Budget. The maximum amount payable under this Purchase Order to the
vendor by the State is $5,000.00 for the following approved project activities:
Project Activity Approved Budget
Training $5,000.00
TOTAL $5,000.00
5. Equipment. Equipment is defined as non-expendable personal property with a useful life of more than
one year. The vendor is required to document its procurement procedures and maintain this
documentation in the grant records. Receipts or invoices with order and delivery dates are required for
all equipment items. Vendors are allowed to follow the procurement requirements of the state or unit
of local government as long as the requirements meet or exceed the state requirements listed below.
Procurement procedures are required and must be maintained in the records of the grantee.
Exhibit A-1
DocuSign Envelope ID:96112570-1E4B-44C2-8CCD-5E9EF2CFD455
6. Inventory Procedures. If the vendor is purchasing equipment as a part of this Award the vendor must
have an effective system of property management and controls to safeguard against loss, damage, or
theft of equipment.
Adequate maintenance procedures must be developed to keep the property in good condition. The
vendor is required to maintain a POST inventory form for equipment purchased, in whole or in part,
with grant funds which contain the following information:
• Description of item
• Serial number and property inventory number
• Date of purchase and delivery
• Check or voucher number
• Cost documentation, invoices, receipts
• Equipment location
• Present use
• Condition
• Disposition information
7. Reporting. Equipment purchased with state grant funds must be reported on annually. The ONLY
equipment/property that does not need to be reported to POST is ammunition and simuntions. A
POST equipment reporting form must be submitted to post.grants@),coag.gov for each equipment item
by June 30th annually. This form provides the necessary disposition and retention information.
Equipment records must be maintained for seven (7) years from the date the first annual report is
submitted to DOL-POST. If any litigation, claim, or audit is started before the expiration of the seven
(7) year period, the records shall be retained beyond the seven-year period, until all litigation, claims,
or audit findings involving records have been resolved.
8. Disposition of Equipment. Disposition includes the sale (for trade-up purposes only) or trade-in of
equipment as well as the disposal of equipment and the end of its useful life. Documenting the
disposition of equipment must be reported on a POST Equipment Disposition Form accompanied with
the Equipment Inventory Report Form which is due to POST by June 30`h. If disposition of equipment
occurs prior to year-end, the Equipment Disposition Form must be submitted at that time. Disposition
of equipment requires DOL-POST approval prior to the disposition. A copy of the form(s) must be
retained in the grantee's file after the final disposition of the property. At the end of the grant award
period, ownership/title to all equipment may vest to the grantee agency if they will use the property for
the purposes of the legislation under which the grant was made. POST will require the agency to track
the equipment on the Equipment Inventory Report Form. Equipment must be available for inspection
by POST personnel. If the grantee agency no longer has a need for the equipment, and the equipment
is in working order, the ownership/title to the property will vest to the state. The state will seek to
have the property used for training purposes prior to disposing of it.
Exhibit A-2
DocuSign Envelope ID:96112570-1E4B-44C2-8CCD-5E9EF2CFD455
9. Procurement Procedures. Purchases of equipment and services shall be in a manner providing
maximum open and free competition. Procurement shall be made by one of the following methods:
• Small purchase procedures are those relatively simple and informal procurement methods
for securing services, and supplies, that does not exceed $25,000 in the aggregate. If small
purchase procedures are used for procurement under the grant, written quotes must be
obtained and documented from at least three (3) qualified sources. These procedures are
generally used for the acquisition of relatively small standardized items such as computers.
• Competitive negotiation (request for proposal or other competitive process) is one method
that can be used to procure goods or services that cost more than $25,000. A request for
proposal (RFP) is publicized, negotiations are conducted with more than one of the sources
submitting offers, and either a fixed-price cost-reimbursable type contract is awarded, as
appropriate. The following requirements apply to competitive negotiations:
• RFP's must be publicized and identify all evaluation factors and their relative
importance. Any response to publicized RFP's shall be honored to the maximum
extent possible.
• Proposals must be solicited from at least three (3) qualified sources.
• Vendors must have a method for conducting technical evaluations of the
proposals received and for selecting vendors.
• Awards must be made to the responsible firm (individual) who proposal is most
advantageous to the program, with price and other factors considered.
• Competitive sealed bids(formal advertising) can also be used for procurement over
$25,000. Bids are publicly solicited and a firm, fixed-price contract(lump sum or unit price)
is awarded to the responsible bidder, whose bid, conforming to all material terms and
conditions of the invitation for bids, is the lowest price. Procurement by sealed bids under a
grant will be accomplished through the use of state purchasing procedures or an equivalent
local established procurement procedure.
• Non-competitive negotiation (sole-source justification) is procurement through the
solicitation of a proposal from only one source or after solicitation of a number of sources
when competition is determined inadequate. Prior approval by DOL-POST is required for all
non-competitive procurement.
10. Payments. Payments shall be made in accordance with the provisions set forth in the Purchase Order
and applicable State Controller Fiscal Rules and DOL-POST disbursement procedures. Payments to
Vendor are limited to the unpaid obligated balance of the Purchase Order.
Vendor shall submit a request for reimbursement within sixty (60) calendar days from the
delivery of goods and/or the completion of services and/or training and no later than June 30,
2022. Payment requests must be submitted with cost documentation (receipts, invoices, canceled
checks) and proof of attendance (if attending training). Lodging (hotel) receipts must be dated and
itemized.
11. Grant Record Retention. All grant records must be retained for three (3) years after the end of the
state fiscal year that includes the end date of the grant. For example, if the grant ended June 30, 2019
Exhibit A-3
DocuSign Envelope ID:96112570-1E4B-44C2-8CCD-5E9EF2CFD455
the state fiscal year would be July 1, 2018 to June 30, 2019. The files could be destroyed after June
30, 2022. Grant records include all financial records, supporting documents, statistical records, and all
other records pertinent to the grant. Source documents include copies of the grant award, any required
reports, accounting transactions, the general ledger, personnel and payroll records (if applicable to the
award) and any related documents and records.
12. Applicable Laws. At all times during the performance of this Purchase Order, Vendor shall comply
with all applicable State laws and their implementing regulations, currently in existence and as
hereafter amended, including without limitation those set forth in this Exhibit. Laws, regulations, and
authoritative guidance incorporated into this Purchase Order include, without limitation:
• Department of Law, Peace Officer Standards and Training Continuing Education Grant
Guidelines, available on the POST website.
• State of Colorado, State Controller Fiscal Rules, available on the Colorado.gov website.
• C.R.S. §24-31-310 Resources for the Training of Peace Officers.
• C.R.S. §24-31-303 (1) Duties, Powers of the POST Board.
• C.R.S. §24-31-315 Annual In-Service Training Requirements.
13. Compliance: The Vendor agrees to be responsible for ensuring compliance with this Purchase Order
Award Terms and Conditions and ensure that any equipment or ammunition purchased as a part of this
Award will be used for training purposes only.
Exhibit A-4