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ORDINANCE NO. 9936
AN ORDINANCE APPROVING AND ACCEPTING A GRANT IN
THE AMOUNT OF $10,450 FROM THE TRAILHEAD INSTITUTE
ON BEHALF OF THE PUEBLO FOOD PROJECT, OVERSEEING
THE PUEBLO YOUTH FOOD COUNCIL, RATIFYING THE PRIOR
SIGNATURE OF MONIQUE MAREZ THERETO, CREATING
PROJECT NO. CI2112, AND BUDGETING AND
APPROPRIATING $10,450 TO PROJECT NO. CI2112
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Grant Agreement for Emergency Hunger Assistance Purposes dated April 16, 2021
(“Agreement”) between the Pueblo Youth Food Council, also known as Pueblo Fooducates,
overseen and managed by the Pueblo Food Project and the Trailhead Institute, a copy of which
is attached hereto, having been approved as to form by the City Attorney, is hereby approved.
SECTION 2.
Monique Marez’s execution of the Agreement in the name and on behalf of the Pueblo
Youth Food Council is hereby approved and ratified, and the execution by electronic signature is
attributable to the Pueblo Food Project.
SECTION 3.
Project No. CI2112 for emergency hunger assistance is hereby created.
SECTION 4.
Funds in the amount of $10,450.00 shall be accepted pursuant to the Agreement and
budgeted and appropriated to Project No. CI2112.
SECTION 5.
The officers and staff of the City are hereby authorized to perform any and all acts
consistent with this Ordinance and the attached Agreement to implement the transactions
described therein.
SECTION 6.
This Ordinance shall become effective on the date of final action by the Mayor and City
Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on May 10, 2021 .
Final adoption of Ordinance by City Council on May 24, 2021 .
President of City Council
Action by the Mayor:
☒ Approved on May 26, 2021 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-4
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: May 10, 2021
TO: President Lawrence W. Atencio and Members of City Council
VIA: Marisa Stoller, City Clerk
FROM: Nicholas A. Gradisar, Mayor
SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING A GRANT IN THE AMOUNT
OF $10,450 FROM THE TRAILHEAD INSTITUTE ON BEHALF OF THE PUEBLO
FOOD PROJECT, OVERSEEING THE PUEBLO YOUTH FOOD COUNCIL,
RATIFYING THE PRIOR SIGNATURE OF MONIQUE MAREZ THERETO,
CREATING PROJECT NO. CI2112, AND BUDGETING AND APPROPRIATING
$10,450 TO PROJECT NO. CI2112
SUMMARY:
Attached is an Ordinance approving and accepting a grant in the amount of $10,450.00 from the
Colorado Blueprint to End Hunger, administered by the Trailhead Institute, (“Trailhead”) to provide
funds for emergency hunger relief work by the Pueblo Youth Food Council during the COVID-19
emergency. Trailhead is granting these funds to the Pueblo Youth Food Council, also known as
Pueblo Fooducates, a coalition group of the Pueblo Food Project. The Pueblo Food Project
oversees all of its coalition groups and manages all finance and compliance activities for said
groups. This Ordinance creates Project No. CI2112 and budgets and appropriates the grant funds
thereto. Due to time restrictions associated with this emergency grant, Monique Marez, Program
Administrator, signed the Grant Agreement on April 16, 2021. This Ordinance approves the Grant
Agreement and ratifies Monique Marez’s prior signature thereto.
PREVIOUS COUNCIL ACTION:
City Council previously approved Ordinance No. 9703 on April 27, 2020, approving the initial
Trailhead Grant Award, establishing Project No. CI2009, and budgeting and appropriating the
initial grant funds to Project No. CI2009. City Council approved Ordinance No. 9733 on July
14, 2020, approving a second Trailhead Grant Award and budgeting and appropriating the
grant funds to Project No. CI2009. City Council also approved Ordinance No. 9833 on
December 16, 2020 approving another Trailhead Grant Award and budgeting and
appropriating the grant funds to Project No. CI2009.
BACKGROUND:
The Pueblo Youth Food Council, also known as the Pueblo Fooducates, via the Pueblo Food
Project applied for emergency hunger relief funds to respond to community needs during the
COVID-19 emergency. The grant proposal was accepted and awarded in the amount of
$10,450.00. These funds are to be used in accordance with the submitted proposal. All activities
are geared towards emergency hunger relief in Pueblo. The City is the fiscal sponsor for the
Pueblo Food Project. The Pueblo Food Project will be carrying out the grant activities.
FINANCIAL IMPLICATIONS:
There are no matching funds required for this grant. Upon passage of the Ordinance, the City of
Pueblo will receive the entire $10,450.00 on behalf of the Pueblo Food Project overseeing the
Pueblo Youth Food Council. The total grant budget for Project No. CI2112 will become
$10,450.00.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
Not applicable to this Ordinance.
ALTERNATIVES:
If the proposed Ordinance is not approved, the Pueblo Food Project will not receive the grant
funds.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
Proposed Ordinance
Grant Agreement
DocuSign Envelope ID:972271AA-459B-41 ED-8ABD-17CE5AA71841
4/15/2021
Pueblo Fooducates aka Pueblo Youth Food Council
Geonna King,Anjel Garcia, Monique Marez
Re: Grant for Emergency Hunger Assistance Purposes
The Colorado Blueprint to End Hunger, administered by the Trailhead Institute ("Trailhead")
is pleased to award Pueblo Fooducates aka Pueblo Youth Food Council a grant in the amount
of$10450 for the purposes set forth in Paragraph 1, below.This grant is being made in
response to and in reliance upon the accuracy of statements made in your grant proposal
dated 4/2/2021,and any subsequent submissions to Trailhead. By accepting this letter
agreement,you agree to the following terms and conditions of the grant:
1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable
purposes described in your grant proposal, attached as Schedule A and incorporated
into this agreement by this reference, and must be used exclusively for those purposes.
The grant may not be expended for any other purpose without Trailhead's written
approval. Further,grant funds must be used or committed on or before December 31,
2021, unless Trailhead agrees in writing to extend such term. If Trailhead does not agree
to such term extension, any unexpended or uncommitted grant funds must be repaid to
Trailhead.
2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement, we
will remit the grant payment in full to your organization.
3. Grant Reporting.Within 60 days after your completion of use of the grant funds,you
will furnish us with a report using a simple template provided by the Colorado Blueprint
to End Hunger.The report will cover the manner in which grant funds were spent and
your progress made in accomplishing the purposes of the grant.You will also furnish us
with such other reports and information relating to the grant as we may request from
time to time, including,without limitation,financial statements, receipts and other
reports concerning your organization.
4. Inspections and Grant Oversight; Books and Records.We may, at our own expense,
monitor and conduct an evaluation of the operations, programs or projects funded by
the grant,which may include site visits by our representatives and discussions with your
organization's personnel. Further,you will keep complete and accurate books and
records of the funds received and expenses incurred under this grant for at least four
years after your completion of use of the grant funds, and make such information
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DocuSign Envelope ID:972271AA-4598-41 ED-8ABD-17CE5AA71841
available to us at reasonable times.We may, at our own expense and on reasonable
notice, audit your books and records as they relate to the grant.
5. Publicity.Trailhead may include information regarding the grant, including the amount and
purpose of the grant,your organization's logo or trademark or other information or
materials about your organization and its activities, in any of its private or public reports.
Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos
or other trademarks without our prior review and written consent.
6. Suspension or Termination of Grant.The total amount of the grant, or any portion
thereof, may be discontinued, modified or withheld at any time when, in our judgment,
such action is necessary to comply with the requirements of any law or regulation
affecting our responsibilities with respect to the grant. Further,we reserve the right to
terminate this agreement and require you to return any unspent funds at our sole
discretion, if(a)you violate any term or condition of this agreement, or(b)we believe
you are no longer able to expend the grant funds as contemplated by this agreement
and the grant proposal, or otherwise achieve the purposes of the grant. Finally, any part
of the grant funds used in violation of this agreement will need to be repaid to us.
7. Miscellaneous.All references in this agreement to the term "grant" or"grant funds"
refer to the original funds and any investment earnings thereon.This agreement will be
governed in all respects by the laws of Colorado.You may not assign any rights or
obligations under this agreement without our prior written consent.Subject to that,this
agreement will be binding upon our respective successors and assigns.This agreement is
intended as the final and binding expression of our agreement relating to the grant and
as the complete and exclusive statement of its terms. No amendment, supplement or
waiver of this agreement will be effective unless made in writing and signed by an
authorized representative of each of us.This agreement may be executed in one or
more counterparts, each of which will be deemed an original and all of which will be
taken together and considered to be one instrument. A scanned or digital signature will
be accepted and effective as an original or manual signature.
Sincerely,
TRAILHEAD INSTITUTE
Sarah Lampe, President& Executive Director
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DocuSign Envelope ID:972271AA-459B-41 ED-8ABD-17CE5AA71841
The undersigned,on behalf of Pueblo Fooducates aka Pueblo Youth Food Council, hereby
accepts and agrees to all of the terms and conditions of the grant as set forth above;
acknowledge they have received and retained a copy of this agreement; and certify they are
duly authorized to accept the grant on behalf of and to commit Pueblo Fooducates aka Pueblo
Youth Food Council to all of its terms and conditions.
Pueblo Fooducates aka Pueblo Youth Food Council
c—DocuSigned by.
Aketiu..frut4/16/2021
bT6HRF67166 64Anjel Garcia, Monique Marez Date
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