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HomeMy WebLinkAbout09920ORDINANCE NO. 9920 AN ORDINANCE AMENDING THE FISCAL YEAR 2021 STAFFING ORDINANCE BY RECLASSIFICATION OF A POSITION WITHIN THE CIVIL SERVICE DEPARTMENT WHEREAS, it is necessary to revise the position for the ultimate efficiency and functionality for the Civil Service Department; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted, underscore indicates matter being added) SECTION 1. The following section captioned “Civil Service” “of Ordinance No. 9852, being the 2021 Staffing Ordinance, is amended as follows: Civil Service Civil Service Administrator 1 Civil Service Commissioner 3 \[Senior Office Assistant\] Civil Service Analyst 1 Total 5 SECTION 2. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of this Ordinance to implement the transactions described therein. SECTION 3. The foregoing reclassification is contingent upon and subject to final approval by the Civil Service Commission if such reclassification is appealed and shall become effective upon the date that such reclassification becomes final pursuant to Section 6-4-5, P.M.C. SECTION 4. This Ordinance shall be deemed to amend the Fiscal Year 2021 Budget with respect to the allocation of positions within the Civil Service Department and shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on April 12, 2021 . Final adoption of Ordinance by City Council on April 26, 2021 . President of City Council Action by the Mayor: ☒ Approved on May 3, 2021 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-10 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: April 12, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Belinda Kimball, Acting City Clerk FROM: Marisa Pacheco, Human Resources Director Manuel Alcala, Civil Service Administrator SUBJECT: AN ORDINANCE AMENDING THE FISCAL YEAR 2021 STAFFING ORDINANCE BY RECLASSIFICATION OF A POSITION WITHIN THE CIVIL SERVICE DEPARTMENT SUMMARY: The Civil Service Department requests to adjust its staffing by reclassifying one Senior Office Assistant to Civil Service Analyst. PREVIOUS COUNCIL ACTION: On December 28, 2020 Ordinance No. 9852 was approved by City Council. This Ordinance provided authorized staffing for Fiscal Year 2021. BACKGROUND: The Civil Service Department requests to adjust its staffing by reclassifying one Senior Office Assistant to a Civil Service Analyst. The department only has two full-time staff members, and this position is one of the two. The request for reclassification was submitted in late 2020 and was under review when the 2021 staffing ordinance was presented to City Council in late December. The reclassification review found that the Senior Office Assistant position, which is a journey-level general administrative support position has consistently performed job duties that are at a higher level than those represented by the current classification. Performance of the duties has been occurring for over one year. Several years ago, the Civil Service Department downgraded the existing Civil Service Analyst position to the lower-level administrative support position when the former incumbent retired and a new Civil Service Administrator was appointed. The workload has now evolved to the extent that Civil Service Administrator requests to reinstate the higher-level position to accomplish the activities of the department. The duties now being performed are consistent with the existing classification of Civil Service Analyst. The result of this action will be no net increase in staffing. FINANCIAL IMPLICATIONS: Funding for the reclassified position will come from the General Fund. The salary difference is approximately $6,048 for the remainder of 2021 and will be absorbed within the existing department budget. Therefore, no additional funding is required. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: The elected members of the Civil Service Commission are fully supportive of the reclassification. City Administration and members of the executive board of the Pueblo Association of Government Employees (PAGE) have discussed this reclassification and there was no objection. Both the existing and reclassified position are within the PAGE bargaining unit. ALTERNATIVES: The no action alternative would be to retain the current classification assignment, necessitating reassignment of higher-level duties back to the Civil Service Administrator level within the small staff of the Civil Service Department. This is not operationally desirable. RECOMMENDATION: Approval of the Ordinance.