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HomeMy WebLinkAbout14584RESOLUTION NO. 14584 A RESOLUTION APPROVING AMENDMENT NO. 2 IN THE AMOUNT OF $39,500 WITH RESPECT TO THE PROFESSIONAL SERVICES CONTRACT AWARDED TO WILSON & COMPANY, INC. FOR THE UPDATE OF THE 2045 LONG-RANGE TRANSPORTATION PLAN PROJECT NO. TP2040 (BID NO. 19-064) AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME WHEREAS, Resolution No. 14364, dated January 24, 2020, approved an Agreement between Wilson & Company, Inc. and the City related to the Pueblo Area Council of Governments (PACOG) –Long-Range Transportation Plan Update; and, WHEREAS, under the Fix Americas Surface Transportation Act (Fast Act), PACOG prepares and adopts a 25-year Long-Range Transportation Plan for the Pueblo Area, identifying goals and infrastructure needs for all modes of transportation; and, WHEREAS, under the Fast Act requirements which include developing a system performance report, the PACOG board members have expressed a desire to incorporate a system performance report as part of the professional consultant services by Wilson & Company, Inc.; NOW, THEREFORE; BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Amendment No. 2 to the Professional Services Agreement for the PACOG Long- Range Transportation Plan Update between Wilson & Company, Inc. and the City of Pueblo, a Colorado Municipal Corporation, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The additional Project cost of $39,500 for the professional services will be paid from the Urban Transportation Planning Project Budget, Project TP2040, Work Element 2045C. SECTION 3. The Purchasing Agent is hereby authorized to execute said Contract Amendment No. 2 on behalf of Pueblo, a Colorado Municipal Corporation. SECTION 4. The officers and staff of the City are authorized to perform any and all acts consistent with the intent of the Resolution and the attached Contract Amendment No. 2 to implement the transaction described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED April 12, 2021 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK City Clerk’s Office Item # M-4 BACKGROUND PAPER FOR PROPOSED RESOLUTION COUNCIL MEETING DATE: April 12, 2021 TO: President Lawrence W. Atencio and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Belinda Kimball, Acting City Clerk FROM: John T. Adams, MPO Manager SUBJECT: A RESOLUTION APPROVING AMENDMENT NO. 2 IN THE AMOUNT OF $39,500 WITH RESPECT TO THE PROFESSIONAL SERVICES CONTRACT AWARDED TO WILSON & COMPANY, INC. FOR THE UPDATE OF THE 2045 LONG-RANGE TRANSPORTATION PLAN PROJECT NO. TP2040 (BID NO. 19-064) AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME SUMMARY: This Resolution approves Contract Amendment No. 2 for a planning contract previously awarded to Wilson & Company Inc., for the completion of the update of the 2045 Long- Range Transportation Plan Project. PREVIOUS COUNCIL ACTION: City Council approved Resolution No. 14364, dated February 24, 2020, an Agreement between Wilson & Company, Inc., and the City related to the Pueblo Area Council of Governments (PACOG) Long-Range Transportation Plan update. City Council approved an amendment to the Agreement by Resolution No. 14449, dated August 10, 2020. BACKGROUND: The previously awarded contract in the amount of $249,925 was awarded to Wilson & Company, Inc. to update the Long-Range Transportation Plan for the Pueblo Area Metropolitan Planning Organization. An amendment to the Agreement was made to include a Study of the City’s Roadway Functional Classification Standards and Policies review and recommendations in the amount of $46,530. FINANCIAL IMPLICATIONS: The cost of the Professional Services Project was bid at $249,925. Amendment No. 1 in the amount of $46,530 and Amendment No. 2 of $39,500 brings the final cost of the Project to $335,955. Funds are available from the PACOG Consolidated Planning Grant and have been budgeted and appropriated to Project No. TP2040. BOARD/COMMISSION RECOMMENDATION: th Contract Amendment No. 2 was approved by PACOG at their meeting on March 25, 2021. STAKEHOLDER PROCESS: None. ALTERNATIVES: None. RECOMMENDATION: Approval of the Resolution. Attachments: Proposed Resolution Contract Amendment No. 2 for Supplemental Services for the 2045 LRTP AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES This Amendment No. 2 to Agreement for Professional Services ("Amendment") is executed to be effective as of April 12, 2021 and between the City of Pueblo, Colorado, a Colorado municipal corporation ("Owner") and Wilson & Company Inc. WHEREAS, Owner and Wilson & Company Inc. entered into that certain agreement for professional engineering services dated February 24, 2020, Bid No. 19-064 (the "Agreement"); and WHEREAS, Owner and Engineer desire to modify the Agreement pursuant to the provisions set forth herein. NOW, THEREFORE, in consideration of the foregoing premises, the mutual promises set forth herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, Owner and Wilson & Company Inc. hereby agree to the following: AGREEMENT 1. Scope of Services and Cost of Services. Wilson & Company Inc. shall render certain professional services for Owner not to exceed $39,500.00 in connection with City Project No. 19-064 Long Range Transportation Plan Update, in accordance with Amendment 2, dated April 12, 2021 attached hereto and incorporated herein by this reference. 2. Successors and Assigns. This Amendment No. 2 shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3. Ratification. Except as expressly stated herein the Agreement shall remain in full force and effect. If there is any conflict between the Agreement, the terms of this Amendment No. 2 shall control. 4. Counterparts. This Amendment No. 2 may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall constitute one and the same document with the same effect as if all parties had signed the same original. The parties further agree that transmission of this Amendment No. 2 by telecopy or via email in a PDF format shall be deemed transmission of the original Amendment No. 2 for all purposes. IN WITNESS WHEREOF, the parties to this Amendment No. 2 have set forth their hand, to be effective as of the effective date. (Signature Page Follows) 1 CITY OF PUEBLO,A MUNICIPAL CORPORATION WILSON & COMPANY INC., ENGINEERS & ARCHITECTS ///J Digitally signs by Scott Waterman By: / / /�/ B DN.cn0210 Water ma n,o-Wilson& -{-.0": ( .-____ (-(� Scott Waterman Companyno=TRN West SUM , / mall--smtt.watermanWwilsoncacom,c-:US ,� / By: Date zort twatermanpa Isom /� 4--ri",'r� }4e4tlen, Director of Purchasing Scott Asher,Vice President ,,As \ P k i' .,$\. '' fir! ,;1 •il,l erk t'' WF'1114.die*,0,4,41 n,vw arv�raw0 6 °[ ' 11� eel / ..y . BAL; ROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. 4/A/0/4-64.4 a/ki 4, Director of Finance APPROVED AS TO FORM:J / City Attorney Attachment: Amendment No. 2 PAGOG 2045 LRTP—Supplemental Tasks Amendment No. 2 Supplemental Services Fee Breakdown 2 PACOG 2045 LRTP— Supplemental Work Tasks PROJECT UNDERSTANDING FHWA and FTA have requested that an additional element be prepared for the 2045 LRTP and that Chapter 8 (Fiscally Constrained Plan) and the Coordinated Human Services Transportation Plan (Appendix C) be updated. Additionally, an improved, dedicated PACOG website is desired. SCOPE OF WORK DESCRIPTION Task A - Project Management and Coordination Wilson &Company Project Manager, Maureen Araujo, FAICP, will be responsible for implementing project controls and management coordination protocols to direct project tasks and decisions in an orderly fashion, manage the budget and schedule, and to provide effective project coordination with the PACOG, stakeholders, and the project team. Project controls will include: Project Schedule Tracking:The Wilson & Company Project Manager has prepared a detailed project schedule and will review and the schedule on a biweekly basis and will track and update the schedule at one-month intervals, or more frequently as needed. Budget Tracking:The Wilson & Company Project Manager will track project budget on a biweekly basis utilizing a detailed work plan. The work plan will be utilized to provide the Project Manager monthly updates on the status of the consultant contract progress. Invoices and Progress Reports:The Wilson & Company Project Manager will prepare monthly invoices supported by status reports indicating tasks performed, and including budget and schedule status updates. Project Management Communication:To support continuous communication between the PACOG Project Manager and the Wilson & Company Project Team, The Wilson &Company Project Manager will schedule and participate in meetings or phone calls as needed, and in addition to biweekly coordination meeting, or will alternatively provide email status communications, to keep the PACOG Project Manager informed of project progress and all issues and concerns related to the project. Task B—2045 LRTP/PACOG Website Tasks Website Updates for 2045 LRTP The Wilson & Company team will update the website for the new 2045 LRTP approval schedule and publish revised 2045 LRTP Update chapters and appendices on the website. Notice of the public comment period and document availability will be published when the document edits are complete. The consultant team will make these edits. Reformat of the 2045 LRTP Website as a PACOG Website The Wilson & Company team will develop formatting and graphics edits to transition the website from a project website for the 2045 LRTP to a general purpose dedicated PACG website. Additions will include meeting schedules and agenda and minutes posts as well as a revamped Public Notices section. A PACOG data requests section is also recommended. This would include the Travel Model use agreement and request form to automate processing requests for the model by external users. Train PACOG Staff for MPO Website Maintenance The Wilson &Company team will train designated PACOG staff to use the wix.com©platform utilities for ongoing updates and maintenance of the new, dedicated MPO website. The website/domain will be transferred to PACOG after conversion to the MPO website format. Task C—2045 LRTP Update Additional Tasks System Performance Report Appendix The Wilson & Company team will prepare a System Performance Report Appendix to by added to the 2045 LRTP. The Report will follow the FHWA preferred example from the NFRMPO (Fort Collins) 2045 LRTP. Given that PACOG is a smaller MPO with less control of funding, the Report may be adjusted to be less extensive, consistent with a second example from the Grand Valley MPO (Grand Junction). The Team will collect supporting base year and current data, develop a dashboard/scorecard and supporting maps, will develop and QC review the narrative report deliverable. Update Transit Project/Funding for FY21 — FY25 The Wilson & Company team will complete edits to financial data in the 2045 LRTP to include TIP and CIP transiting funding that was not previously provided or included in the 2045 LRTP Update financial chapters. Update Human Services Transportation Plan Appendix The Wilson &Company team will assist Pueblo Transit in updating the Coordinated Human Services Transportation Plan (Appendix C). The Team will address regulatory and Title VI aspects of the plan that need to be updated and have been updated in the 2045 LRTP. Pueblo Transit will provide operations data and financial data that needs to be updated and may complete update in the document or delegate that to the Wilson Team to be integrated in the plan. Amendment No.2 SUPPLEMENTAL SERVICES FOR 2045 LRTP UPDATE Wilson&Company Wilson&Company Fee Breakdown by Task/Subtosk Labor Tasks&Hours Budget Project Manager Technical Writer CAGraphicDD/GIs (ALS/ Project Controller Project HL)ours Labor Cost ..( r RIM Brin $96.1!11 $41.55 WWI MMMlIdMh l MM•Mast tfilae 1.9Mf 1.104 $1164 I 3.01.Nl tsM�RAFr, $221.41 $1129 $19A7 Tank A:Project Management and Coordination Task A Project Management Task A.1.1 Project Setup 0 0 0 2 2 $ 200 Task A.1.2 I'roject Schedule/Schedule Tracking 2 0 _ 0T 0 2 $ 450 Project rack A.1.3 Pt Budget Tracking/Invoicing 0 0 0 2 2 $ 200 Task A.2 Project C'nordmation 'task A.2.1 Presentation:o'I'5:/Board for Approval 8 0 0 0 8 $ 1,780 Task A.22 Biweekly Progress bteeongs --- 4 0 -�-- 0 ----- 0 4 $ 890 Total Task A:Project Management and Coordination 14 0 0 4 18 $ 3,520 Task B:2045 LRTP/PACOG Website Tasks lack B.1 2015 1.R113 VI ebsae Ulxtaces _ 8 0 4 _ 0 12 $ 2,270 I 8.2 Retonnar 2045 I.R1'P as MPO lx'eho:, _ 16 0 16 _ _0 32 $ 5,510 'Task B3l'r no 9tatTFa 211 \Y'elrcjte.SI nos nace 8 0 0 0 8 $ 1,780 Total Task B:2045 LRTP/PACOG Website Tasks 32 0 20 0 52 $ 9,560 Task C:2045 LRTP Update Additional Tasks l`ask i:.l Sysrem Perti,rmnnce R,I,::r radix _ 1'axk C.1_t I t mnwx Uua Cullecnon 0 40 0 0 40 $ 3,040 __TC ask I^P rtiaarc Sa rcerard and Suppotth,g Haps 0 _ 0 40 0 40 $ 4,850 1':usk CI3 Develop Rep ort/=\ppcndix 16 0 0 0 18 $ 3,570 Task C.1.1(nnducr Q1:Rrucw ut Sv r nn Perhum;uxr Rua 0 16 0 0 18 $ 1,220 'I a,k i_2 Lllxlar "I cuuit 1 mjru/I unding t:r F121-PY^_5 1'.uk:2 I I:0:0'.I'rujecr/Funding Data CuII, ,,:n 8 0 0 0 8 $ 1,780 Task C2._2 Prepare/QC Update of Transit Pnlects(Chapters x,9&12) 8 0 0 0 8 $ 1,780 lack C3 U£dmr 1 Inman Sen;ce Tran,porra0: :Plan-\plxud:s -_-�--Ink 3.t I Iumw,Services"Transit Darn Collection 16 0 0 0 16 $ 3,570 l nxk C.ii3 Prepare/QC Clxlatr of I Imnan Ser,ices Transpnnuion I'I:m_Appendix 16 24 8 0 48 $ 6,380 Total Task C:Review and Analysis 64 80 48 0 192 $ 26,170 Total Hours/Labor Cost 110 80 68 4 262 $ 39,260 Total-Direct Labor Costs(Billable Hourly Rate x Total Hours) $ 24,534 $ 8,077 $ 8,250 $ 398 Total-Direct Expenses 1-Year Subscription(wis.com) $ 240 1-Year Uornatn Renewal($25/Year) $ 25