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City Clerkâs Office Item # M-1
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: March 8, 2021
TO: President Lawrence W. Atencio and Members of City Council
CC: Nicholas A. Gradisar, Mayor
VIA: Brenda Armijo, City Clerk
FROM: Nancy Keller, Director of Wastewater
SUBJECT: A RESOLUTION APPROVING A CHANGE ORDER IN THE AMOUNT OF
$34,000 WITH RESPECT TO THE CONSTRUCTION CONTRACT
AWARDED TO MARTIN MARIETTA MATERIALS INC. FOR THE
WASTEWATER RECLAMATION FACILITY WEST OVERLAY PROJECT
NO. 19-063 (WW1404) AND AUTHORIZING THE PURCHASING AGENT
TO EXECUTE SAME
SUMMARY:
This Resolution approves a change order for a construction contract previously awarded
to Martin Marietta Materials Inc. for the Wastewater Reclamation Facility West Overlay
Project.
PREVIOUS COUNCIL ACTION:
On January 13, 2020, the City Council passed Resolution 14344 awarding a
construction contract to Martin Marietta Materials Inc. for the Wastewater Reclamation
Facility West Overlay Project.
On October 13, 2020 the City Council passed Resolution 14480 adding an additional
$38,923.37 and increasing the contingencies amount by $71,076.63 to finish the overlay
contract.
BACKGROUND:
The previously awarded contract included the asphalt roads located on the western
portion of the James R. DiIorio Water Reclamation Facility that are reaching their
normal design life and required an asphalt overlayment and a seven-inch reinforced
concrete wash pad to allow cleaning of plant equipment that exits the drying bed.
A portion of this project was to remove and replace two sections of the drying beds. As
the asphalt was removed, it was determined that over-excavation was needed to
stabilize the subgrade. During the over-excavation process the contractor encountered
significant areas with saturated soil that caused the over-excavation area to be much
larger and deeper than expected. The areas requiring over-excavation constitutes a
change in the work to be performed under the contract.
FINANCIAL IMPLICATIONS:
The cost of the construction project was bid at $482,628.68 with contingencies of
$96,525.
The cost of the change orders ($72,923.37) and additional contingencies $71,628.63
amounts to a final cost for the project of $723,153.68.
Funds are available from the WRF Facility Rehab WWAN04 to cover the change order
necessary to complete the Project No. 19-063 (WW1404).
BOARD/COMMISSION RECOMMENDATION:
Not applicable
STAKEHOLDER PROCESS:
None
ALTERNATIVES:
None
RECOMMENDATION:
Approval of the Resolution.
Attachments: Change Order
RESOLUTION NO. 14568
A RESOLUTION APPROVING A CHANGE ORDER IN THE
AMOUNT OF $34,000 WITH RESPECT TO THE
CONSTRUCTION CONTRACT AWARDED TO MARTIN
MARIETTA MATERIALS INC. FOR THE WASTEWATER
RECLAMATION FACILITY WEST OVERLAY PROJECT
NO. 19-063 (WW1404) AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE SAME
WHEREAS, Resolution 14344 awarded a construction contract for Project No.
19-063 to Martin Marietta Materials Inc. of Pueblo, Colorado; and
WHEREAS, the Wastewater Department desires a change order to the
existing contract with Martin Marietta Materials Inc. be approved in the amount of
$34,000.00 to perform additional work necessary to the Project; and
WHEREAS, the Wastewater Department will use account WWAN04 to pay the
$34,000.00 change order to Martin Marietta Materials Inc. that performed additional
work necessary to finish the Project, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The change order to the existing contract with Martin Marietta Materials Inc. is
hereby approved in the amount of $34,000.00 to perform over-excavation of the drying
beds to stabilize the subgrade.
SECTION 2.
Funds for the change order are available from the WRF Facility Rehab WWAN04
and have been budgeted and appropriated for Wastewater Plant Rehabilitation.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said change order on
behalf of Pueblo, a Municipal Corporation.
SECTION 4.
The officers and staff of the City are authorized to perform any and all acts
consistent with the intent of this Resolution and the contract to implement the
transactions described therein.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED March 8, 2021
BY: Ed Brown
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
CITY CLERK