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Home My WebLink About09833ORDINANCE NO. 9833 AN ORDINANCE APPROVING AND ACCEPTING A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE TRAILHEAD INSTITUTE FOR A GRANT AWARD IN THE AMOUNT OF $15,500 ON BEHALF OF THE PUEBLO FOOD PROJECT, RATIFYING THE PRIOR SIGNATURE OF THE MAYOR THERETO, AND BUDGETING AND APPROPRIATING $15,500 TO PROJECT NO. CI2009 BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement for Emergency Hunger Assistance Purposes dated November 12, 2020 (“Agreement”) between the City of Pueblo, a Colorado Municipal Corporation, on behalf of the Pueblo Food Project, and the Trailhead Institute, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The Mayor’s execution of the Agreement in the name and on behalf of the City of Pueblo is hereby approved and ratified, and the execution by electronic signature is attributable to the Mayor and the City of Pueblo. SECTION 3. Funds in the amount of $15,500.00 shall be accepted pursuant to the Agreement and budgeted and appropriated to Project No. CI2009. SECTION 4. The officers and staff of the City are hereby authorized and directed to perform any and all acts consistent with this Ordinance and the attached Agreement to effectuate the transactions described therein. SECTION 5. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on November 23, 2020 . Final adoption of Ordinance by City Council on December 14, 2020 . President of City Council Action by the Mayor: ☒ Approved on December 16, 2020 . ☐ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor: ☐ Council did not act to override the Mayor's veto. ☐ Ordinance re-adopted on a vote of , on ☐ Council action on __________________failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-2 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: November 23, 2020 TO: President Dennis E. Flores and Members of City Council VIA: Brenda Armijo, City Clerk FROM: Nicholas A. Gradisar, Mayor SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE TRAILHEAD INSTITUTE FOR A GRANT AWARD IN THE AMOUNT OF $15,500 ON BEHALF OF THE PUEBLO FOOD PROJECT, RATIFYING THE PRIOR SIGNATURE OF THE MAYOR THERETO, AND BUDGETING AND APPROPRIATING $15,500 TO PROJECT NO. CI2009 SUMMARY: This Ordinance approves and authorizes the City to accept a grant in the amount of $15,500 from the Colorado Blueprint to End Hunger, administered by the Trailhead Institute, (“Trailhead”) to provide funds for emergency hunger relief work by the Pueblo Food Project during the COVID-19 emergency. The Ordinance budgets and appropriates the grant funds into Project No. CI2009 and approves the Grant Agreement and ratifies Mayor Gradisar’s prior signature thereto. PREVIOUS COUNCIL ACTION: City Council previously approved Ordinance No. 9703 on April 27, 2020, approving the initial Trailhead Grant Award, establishing Project No. CI2009, and budgeting and appropriating the initial grant funds to Project No. CI2009. City Council also approved Ordinance No. 9733 on July 14, 2020, approving a second Trailhead Grant Award and budgeting and appropriating the grant funds to Project No. CI2009. BACKGROUND: The Pueblo Food Project applied for emergency hunger relief funds to respond to community needs during the COVID-19 emergency. The grant proposal was accepted and awarded in the amount of $15,500. These funds are to be used in accordance with the submitted proposal. All activities are geared towards emergency hunger relief in Pueblo. The City is the fiscal sponsor for the Pueblo Food Project, which will be carrying out the activities for purposes of the grant. FINANCIAL IMPLICATIONS: There are no matching funds required for this grant. The City of Pueblo will receive the entire $15,500.00 on behalf of the Pueblo Food Project upon passage of the Ordinance. The total grant budget for Project No. CI2009 will become $54,750.00, where $18,750 came from Ordinance No. 9703, $20,500 from Ordinance No. 9733, and now $15,500 through this Ordinance. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: If the proposed Ordinance is not approved, the Pueblo Food Project will not receive the grant funds. RECOMMENDATION: Approval of the Ordinance. Attachments: Proposed Ordinance Grant Agreement DocuSign Envelope ID:AD9E890F-F1B4-4564-86E1-6F349FEC3F99 11/12/2020 Pueblo Food Project Monique Marez Re: Grant for Emergency Hunger Assistance Purposes The Colorado Blueprint to End Hunger, administered by the Trailhead Institute ("Trailhead") is pleased to award Pueblo Food Project a grant in the amount of$15500 for the purposes set forth in Paragraph 1, below.This grant is being made in response to and in reliance upon the accuracy of statements made in your grant proposal dated 10/31/2020, and any subsequent submissions to Trailhead. By accepting this letter agreement, you agree to the following terms and conditions of the grant: 1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable purposes described in your grant proposal, attached as Schedule A and incorporated into this agreement by this reference, and must be used exclusively for those purposes. The grant may not be expended for any other purpose without Trailhead's written approval. Further,grant funds must be used or committed on or before March 31, 2021, unless Trailhead agrees in writing to extend such term. If Trailhead does not agree to such term extension, any unexpended or uncommitted grant funds must be repaid to Trailhead. 2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement, we will remit the grant payment in full to your organization. 3. Grant Reporting.Within 60 days after your completion of use of the grant funds,you will furnish us with a report using a simple template provided by the Colorado Blueprint to End Hunger.The report will cover the manner in which grant funds were spent and your progress made in accomplishing the purposes of the grant. You will also furnish us with such other reports and information relating to the grant as we may request from time to time, including,without limitation,financial statements, receipts and other reports concerning your organization. 4. Inspections and Grant Oversight; Books and Records.We may, at our own expense, monitor and conduct an evaluation of the operations, programs or projects funded by the grant,which may include site visits by our representatives and discussions with your organization's personnel. Further, you will keep complete and accurate books and records of the funds received and expenses incurred under this grant for at least four years after your completion of use of the grant funds, and make such information (00052201v1} DocuSign Envelope ID:AD9E890F-F1B4-4564-86E1-6F349FEC3F99 available to us at reasonable times.We may, at our own expense and on reasonable notice, audit your books and records as they relate to the grant. 5. Publicity.Trailhead may include information regarding the grant, including the amount and purpose of the grant,your organization's logo or trademark or other information or materials about your organization and its activities, in any of its private or public reports. Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos or other trademarks without our prior review and written consent. 6. Suspension or Termination of Grant.The total amount of the grant, or any portion thereof, may be discontinued, modified or withheld at any time when, in our judgment, such action is necessary to comply with the requirements of any law or regulation affecting our responsibilities with respect to the grant. Further, we reserve the right to terminate this agreement and require you to return any unspent funds at our sole discretion, if(a)you violate any term or condition of this agreement, or (b)we believe you are no longer able to expend the grant funds as contemplated by this agreement and the grant proposal, or otherwise achieve the purposes of the grant. Finally, any part of the grant funds used in violation of this agreement will need to be repaid to us. 7. Miscellaneous. All references in this agreement to the term "grant" or"grant funds" refer to the original funds and any investment earnings thereon.This agreement will be governed in all respects by the laws of Colorado.You may not assign any rights or obligations under this agreement without our prior written consent. Subject to that,this agreement will be binding upon our respective successors and assigns.This agreement is intended as the final and binding expression of our agreement relating to the grant and as the complete and exclusive statement of its terms. No amendment, supplement or waiver of this agreement will be effective unless made in writing and signed by an authorized representative of each of us.This agreement may be executed in one or more counterparts, each of which will be deemed an original and all of which will be taken together and considered to be one instrument.A scanned or digital signature will be accepted and effective as an original or manual signature. Sincerely, TRAILHEAD INSTITUTE c v Sarah Lampe, President& Executive Director {00052201v1} 2 DocuSign Envelope ID:AD9E890F-F1B4-4564-86E1-6F349FEC3F99 The undersigned,on behalf of Pueblo Food Project, hereby accepts and agrees to all of the terms and conditions of the grant as set forth above; acknowledge they have received and retained a copy of this agreement; and certify they are duly authorized to accept the grant on behalf of and to commit Pueblo Food Project to all of its terms and conditions. Pueblo Food Project DocuSiigned by: 1�lf 11S ,ajSay' 11/17/2020 PfklUiPIFIlgftz Date {000szz01v1} 3