HomeMy WebLinkAbout14514RESOLUTION NO. 14514 A RESOLUTION APPROVING AN AMENDMENT NO. 2 IN THE AMOUNT OF $3,705,729 TO THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND MARTIN MARIETTA MATERIALS, INC., A NORTH CAROLINA CORPORATION, SETTING FORTH $370,000 FOR CONTINGENCIES AND SETTING FORTH ADDITIONAL ROAD REPAIR, MILLING AND ASPHALT OVERLAY WORK FOR PROJECT NO. 20-035 STREET REHABILITATION PROJECT BY THE ADDITION OF REHABILITATION WORK ON HIGH STREET, GRAND AVENUE, TH BROADWAY AVENUE, EAST NORTHERN AVENUE, 24 STREET AND HUDSON AVENUE, TRANSFERRING FUNDS TO PROJECT SR2003 IN THE AMOUNT OF $4,075,729 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAID AMENDMENT NO. 2 TO THE CONSTRUCTION CONTRACT WHEREAS, at the direction of the Mayor, the City’s Purchasing Agent issued a Request for Proposals for Project No. 20-035 – Street Rehabilitation Project – Fortino, Outlook, Greenwood and Eagleridge; and WHEREAS, bids for Project No. 20-035 were received from Schmidt Construction Co.; Kiewit Infrastructure Co.; Tony J. Beltramo & Sons, Inc. and Martin Marietta Materials, Inc.; and WHEREAS, at the bid opening on July 2, 2020, Martin Marietta’s proposal was found to be twenty-two percent (22%) lower than the next lowest bidder; and WHEREAS, on July 27, 2020, City Council, by Resolution No. 14447, awarded a construction contract to Martin Marietta Materials, Inc., for street rehabilitation along Fortino Boulevard, Outlook Boulevard, Greenwood Street and Eagleridge Boulevard; and WHEREAS, on August 24, 2020, by Resolution No. 14458, City Council authorized the Purchasing Agent to sign a Supplemental Purchasing Contract for the rehabilitation of Paul th Harvey Boulevard, 15 Street and Minnequa Avenue; and WHEREAS, Martin Marietta satisfactorily performed the street rehabilitation along Fortino Boulevard, Outlook Boulevard, Greenwood Street; Eagleridge Boulevard; Paul Harvey th Boulevard; 15Street and Minnequa Avenue; and WHEREAS, in 2021, the City will provide for the rehabilitation of six additional Pueblo Arterial Roadways as follows: Northern Avenue (east only); Grand Avenue; High Street; 24th Street; Hudson Avenue and Broadway Avenue; and WHEREAS, Martin Marietta has communicated its interest in performing the mill & overlay work for Northern Ave Avenue (east only); Grand Avenue; High Street; 24th Street; Hudson Avenue and Broadway Avenue in 2021 and Martin Marietta has agreed to maintain its 2020 unit cost pricing for the work to be performed in 2021, provided that the City entered into an agreement with Martin Marietta during the current fiscal year so that cost of materials could be secured prior to next year; and WHEREAS, the City Council hereby finds and concludes, pursuant to City Charter Section 7-29, as follows: a. In 2020, Martin Marietta’s proposal was “the lowest and best bid” for Street Rehabilitation Project No. 20-035; and b. Martin Marietta’s 2020 proposal was twenty-two percent (22%) lower than the next lowest bidder; and c. For work to be performed in 2021, Martin Marietta has agreed to maintain its 2020 unit cost pricing for the rehabilitation of six additional Pueblo Arterial Roadways as follows: Northern Avenue (east only); Grand Avenue; High Street; 24th Street; Hudson Avenue and Broadway Avenue; and d. On the basis of submitted bids for Project No. 20-035 in 2020 from Schmidt Construction Co.; Kiewit Infrastructure Co. and Tony J. Beltramo & Sons, Inc., the unit cost pricing of Martin Marietta as contained in the attached Amendment No. 2 is very likely to be “the lowest and best bid” for Street Rehabilitation Project No. 20-035 in 2021; and e. Failure to approve Amendment No. 2 during the City’s current fiscal year will result in the withdrawal of Martin Marietta’s offer to apply 2020 unit cost pricing to street rehabilitation work to be performed in 2021. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Amendment No. 2 to the Construction Contract with Martin Marietta Materials, Inc., for Project No. 20-035 Street Rehabilitation Project, dated November 23, 2020, a copy of which is attached hereto and incorporated herein by reference, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The Purchasing Agent is hereby authorized and directed to execute said Amendment No. 2 on behalf of the City and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. The officers and staff of the City are authorized and directed to perform any and all acts consistent with this Resolution and the attached Amendment No. 2, to implement the policies and procedures described therein. SECTION 4. This Resolution shall become effective immediately upon passage and approval. INTRODUCED November 23, 2020 BY: Robert Schilling MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk’s Office Item # Q-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 23, 2020 TO: President Dennis E. Flores and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Brenda Armijo, City Clerk FROM: Steven Meier, Acting Director of Public Works SUBJECT: A RESOLUTION APPROVING AN AMENDMENT NO. 2 IN THE AMOUNT OF $3,782,512 TO THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND MARTIN MARIETTA MATERIALS, INC., A NORTH CAROLINA CORPORATION, SETTING FORTH $370,000 FOR CONTINGENCIES AND SETTING FORTH ADDITIONAL ROAD REPAIR, MILLING AND ASPHALT OVERLAY WORK FOR PROJECT NO. 20-035 STREET REHABILITATION PROJECT BY THE ADDITION OF REHABILITATION WORK ON HIGH STREET, GRAND AVENUE, TH BROADWAY AVENUE, EAST NORTHERN AVENUE, 24 STREET AND HUDSON AVENUE, TRANSFERRING FUNDS TO PROJECT SR2003 IN THE AMOUNT OF $4,152,512 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAID AMENDMENT NO. 2 TO THE CONSTRUCTION CONTRACT SUMMARY: This Resolution approves and authorizes the Purchasing Agent to sign an Amendment No. 2 to the Construction Contract with Martin Marietta Materials, Inc. PREVIOUS COUNCIL ACTION: On July 27, 2020, City Council, by Resolution No. 14447, awarded a construction contract to Martin Marietta Materials Inc., for street rehabilitation along Fortino Boulevard, Outlook Boulevard, Greenwood Street and Eagleridge Boulevard. On August 24, 2020, by Resolution No. 14458, City Council authorized the Purchasing Agent to sign a Supplemental Purchasing Contract for the rehabilitation of Paul Harvey Boulevard, 15th Street and Minnequa Avenue. BACKGROUND: The attached Amendment No. 2 will provide for the rehabilitation of six additional Pueblo Arterial Roadways in 2021. These streets include Northern Avenue (east only), Grand Avenue, High Street, 24th Street, Hudson Avenue, and Broadway Avenue. Martin Marietta was contracted to perform the mill and overlay work for the 2020 road rehabilitation and has agreed to maintain its unit cost pricing for the work specified in 2021. The unit costs were substantially lower than any other contractor’s pricing. The 2021 road rehabilitation project is scheduled to begin in April 2021; however, Martin Marietta requested approval of the additional work during 2020 fiscal year end so that cost of materials could be secured prior to next year. FINANCIAL IMPLICATIONS: Project No. SR20-35 Street Rehabilitation Project – Fortino, Outlook, Greenwood and Eagleridge shall be increased to the total amount of $7,942,570. Funds in the amount of $4,152,512 will be transferred from HUTF Fund and the Street Repair Utility Fund to this Project. BOARD/COMMISSION RECOMMENDATION: Not applicable. STAKEHOLDER PROCESS: Not applicable. ALTERNATIVES: City Council could decide to reject Martin Marietta’s offer to perform 2021 street rehabilitation work at the 2020 rates (which were substantially lower than other contractors’ pricing) and decline to approve Amendment No. 2 to the Martin Marietta Construction Contract. RECOMMENDATION: Approval of the Resolution. Attachments: Proposed Resolution; proposed Amendment No. 2 to Construction Contract, Amended Request for Quotations 615 Santa Fe Drive hi artin Pueblo, CO 81006 A0011:k • Phone rle _ Fax (7 (719) 543-3823 M Ct-LC Fax (719) 545-3640 To: PUEBLO CITY OF Contact: TONY ACRI Address: PO BOX 1427 Phone: (719)553-2311 PUEBLO,CO 81002-0000 US Fax: (719)553-2309 Project Name: Street Rehabilitation 20-035(2021) Project Number: Amendment No. 2 Estimate Number: 23136 Project Location: VARIOUS STREETS,PUEBLO,CO Bid Date: 11/6/2020 (Item# Item Description Estimated Quantity Unit Unit Price Total Price A-HUDSON AVENUE 1 Cold Mill Planing-2"Depth 18,675.00 SY $1.55 $28,946.25 2 Asphalt Removal/Haul/Stockpile At Monument 2,832.00 CY $18.90 $53,524.80 Compound 3 Placement And Compaction Of RAP Base 1,915.00 CY $24.20 $46,343.00 4 Install HMA PG SX 64-22 Asphalt Per Kleinfelder Design 1,939.00 TON $63.30 $122,738.70 5 Install HMA SX PG 64-28 Asphalt Per Kleinfelder Design 4,040.00 TON $69.90 $282,396.00 6 Adjust SS Manholes To Finish Grade 20.00 EACH $850.00 $17,000.00 7 Adjust Water Valves To Finish Grade 45.00 EACH $150.00 $6,750.00 8 Adjust Storm Water Manholes To Finish Grade 10.00 EACH $850.00 $8,500.00 9 Adjust Survey Boxes To Finish Grade 14.00 EACH $350.00 $4,900.00 10 Vehicle Towing Allowance 10.00 EACH $90.00 $900.00 11 Install Inlaid Tape Pavement Markings Per City Plan 1.00 LS $82,500.00 $82,500.00 12 Traffic Control 1.00 LS $34,800.00 $34,800.00 13 Mobilization 1.00 LS $24,000.00 $24,000.00 Total Price for above A-HUDSON AVENUE Items: $713,298.75 B-24 STREET 14 Cold Mill Planing-3"Depth 24,440.00 SY $1.55 $37,882.00 15 Asphalt Removal/Haul/Stockpile At Monument 2,037.00 CY $18.90 $38,499.30 Compound 16 Install HMA SX PG 64-28 Asphalt Per Kleinfelder Design 4,124.00 TON $69.90 $288,267.60 17 Adjust SS Manholes To Finish Grade 6.00 EACH $850.00 $5,100.00 18 Adjust Water Valves To Finish Grade 21.00 EACH $150.00 $3,150.00 19 Adjust Storm Water Manholes To Finish Grade 0.00 EACH $850.00 $0.00 20 Adjust Survey Boxes To Finish Grade 0.00 EACH $350.00 $0.00 21 Vehicle Towing Allowance 5.00 EACH $90.00 $450.00 22 Install Inlaid Tape Pavement Markings Per City Plan 1.00 LS $64,600.00 $64,600.00 23 Traffic Control 1.00 LS $19,300.00 $19,300.00 24 Mobilization 1.00 LS $18,700.00 $18,700.00 Total Price for above B-24 STREET Items: $475,948.90 C-NORTHERN AVENUE 25 Cold Mill Planing-2"Depth 8,922.00 SY $1.55 $13,829.10 26 Asphalt Removal/Haul/Stockpile At Monument 3,855.00 CY $18.90 $72,859.50 Compound 27 Placement And Compaction Of RAP Base 3,525.00 CY $24.20 $85,305.00 28 Install HMA PG SX 64-22 Asphalt Per Kleinfelder Design 7,138.00 TON $63.30 $451,835.40 29 Install HMA SX PG 64-28 Asphalt Per Kleinfelder Design 3,383.00 TON $69.90 $236,471.70 11/9/2020 3:14:56 PM Page 1 of 4 615 Santa Fe Drive Martin Pueblo, CO 81006 A1100(k. Moriettc PFax n(7'1{9) 545 364023 To: PUEBLO CITY OF Contact: TONY ACRI Address: PO BOX 1427 Phone: (719)553-2311 PUEBLO,CO 81002-0000 US Fax: (719)553-2309 Project Name: Street Rehabilitation 20-035(2021) Project Number: Amendment No. 2 Estimate Number: 23136 Project Location: VARIOUS STREETS,PUEBLO,CO Bid Date: 11/6/2020 (Item# Item Description Estimated Quantity Unit Unit Price Total Price I 30 Adjust SS Manholes To Finish Grade 0.00 EACH $850.00 $0.00 31 Adjust Water Valves To Finish Grade 24.00 EACH $150.00 $3,600.00 32 Adjust Storm Water Manholes To Finish Grade 1.00 EACH $850.00 $850.00 33 Adjust Survey Boxes To Finish Grade 15.00 EACH $350.00 $5,250.00 34 Vehicle Towing Allowance 10.00 EACH $90.00 $900.00 35 Install Inlaid Tape Pavement Markings Per City Plan 1.00 LS $67,200.00 $67,200.00 36 Traffic Control 1.00 LS $48,100.00 $48,100.00 37 Mobilization 1.00 LS $21,900.00 $21,900.00 Total Price for above C-NORTHERN AVENUE Items: $1,008,100.70 D-BROADWAY AVENUE 38 Cold Mill Planing-2"Depth 18,150.00 SY $1.55 $28,132.50 39 Asphalt Removal/Haul/Stockpile At Monument 1,008.00 CY $18.90 $19,051.20 Compound 40 Install HMA SX PG 64-28 Asphalt Per Kleinfelder Design 2,042.00 TON $69.90 $142,735.80 41 Adjust SS Manholes To Finish Grade 0.00 EACH $850.00 $0.00 42 Adjust Water Valves To Finish Grade 24.00 EACH $150.00 $3,600.00 43 Adjust Storm Water Manholes To Finish Grade 1.00 EACH $850.00 $850.00 44 Adjust Survey Boxes To Finish Grade 15.00 EACH $350.00 $5,250.00 45 Adjust TELCO Manholes(N/A) 15.00 EACH $0.00 $0.00 46 Vehicle Towing Allowance 10.00 EACH $90.00 $900.00 47 Install Inlaid Tape Pavement Markings Per City Plan 1.00 LS $51,400.00 $51,400.00 48 Traffic Control 1.00 LS $14,500.00 $14,500.00 49 Mobilization 1.00 LS $19,800.00 $19,800.00 Total Price for above D-BROADWAY AVENUE Items: $286,219.50 E-GRAND AVENUE 50 Cold Mill Planing-2"Depth 57,175.00 SY $1.55 $88,621.25 51 Asphalt Removal/Haul/Stockpile At Monument 3,176.00 CY $18.90 $60,026.40 Compound 52 Install HMA SX PG 64-28 Asphalt Per Kleinfelder Design 6,432.00 TON $69.90 $449,596.80 53 Adjust SS Manholes To Finish Grade 14.00 EACH $850.00 $11,900.00 54 Adjust Water Valves To Finish Grade 73.00 EACH $150.00 $10,950.00 55 Adjust Storm Water Manholes To Finish Grade 29.00 EACH $850.00 $24,650.00 56 Adjust Survey Boxes To Finish Grade 22.00 EACH $350.00 $7,700.00 57 Adjust TELCO Manholes(N/A) 30.00 EACH $0.00 $0.00 58 Vehicle Towing Allowance 10.00 EACH $90.00 $900.00 59 Install Inlaid Tape Pavement Markings Per City Plan 1.00 LS $155,540.00 $155,540.00 60 Traffic Control 1.00 LS $36,100.00 $36,100.00 61 Mobilization 1.00 LS $33,800.00 $33,800.00 11/9/2020 3:14:56 PM Page 2 of 4 615 Santa Fe Drive Martin Puebla, CO 81006 A11160klik •MonettC Phone (719) 543-3823 Fax (719) 545-3640 To: PUEBLO CITY OF Contact: TONY ACRI Address: PO BOX 1427 Phone: (719)553-2311 PUEBLO,CO 81002-0000 US Fax: (/19)553-2309 Project Name: Street Rehabilitation 20-035(2021) Project Number: Amendment No. 2 Estimate Number: 23136 Project Location: VARIOUS STREETS,PUEBLO,CO Bid Date: 11/6/2020 Total Price for above E-GRAND AVENUE Items: $879,784.45 F-HIGH STREET 62 Cold Mill Planing-2"Depth 24,750.00 SY $1.55 $38,362.50 63 Asphalt Removal/Haul/Stockpile At Monument 1,375.00 CY $18.90 $25,987.50 Compound 64 Install HMA SX PG 64-28 Asphalt Per Kleinfelder Design 2,784.00 TON $69.90 $194,601.60 65 Adjust SS Manholes To Finish Grade 0.00 EACH $850.00 $0.00 66 Adjust Water Valves To Finish Grade 17.00 EACH $150.00 $2,550.00 67 Adjust Storm Water Manholes To Finish Grade 2.00 EACH $850.00 $1,700.00 68 Adjust Survey Boxes To Finish Grade 7.00 EACH $350.00 $2,450.00 69 Vehicle Towing Allowance 10.00 EACH $90.00 $900.00 70 Install Inlaid Tape Pavement Markings Per City Plan 1.00 LS $66,100.00 $66,100.00 71 Traffic Control 1.00 LS $16,900.00 $16,900.00 72 Mobilization 1.00 LS $19,800.00 $19,800.00 Total Price for above F-HIGH STREET Items: $369,351.60 G-SUBGRADE REPAIR-ALL ROADS 73 Geogrid 2,750.00 SY $5.60 $15,400.00 74 Excavation 150.00 CY $32.80 $4,920.00 75 3"-6"Tezak Rock 500.00 TON $43.80 $21,900.00 76 Finegrade 2,750.00 SY $2.25 $6,187.50 77 Patching 10.00 TON $140.00 $1,400.00 Total Price for above G-SUBGRADE REPAIR-ALL ROADS Items: $49,807.50 Total Alternate Price: $3,782,511.40 Notes: The original Construction Contract dated July 28, 2020(Original Contract) is hereby ratified and shall remain in full force and effect. In the event of a conflict between the terms and conditions of the Original Contract and this Amendment 2, the Original Contract shall control. (Signature Page Follows) 11/9/2020 3:14:57 PM Page 3 of 4 615 Santa Fe Drive Martin Pueblo, 0081006 Mc .4000N6Arietta (c (7}9, 543-3823 Fax Fax 719 545 364040 To: PUEBLO CITY OF Contact: TONY ACRI Address: PO BOX 1427 Phone: (719)553-2311 PUEBLO,CO 81002-0000 US Fax: (719)553-2309 Project Name: Street Rehabilitation 20-035(2021) Project Number: Amendment No. 2 Estimate Number: 23136 Project Location: VARIOUS STREETS,PUEBLO,CO Bid Date: 11/6/2020 • ACCEPTED: CONFIRMED: The above prices,specifications and conditions are satisfactory and Martin Marietta Mater als,Inc.(Pueblo) hereby accepted. Buyer: PUEBLO CITY OF M_ r04„ ' Signature: Kms'`" '/ i vp/ Date of Acceptance: //W- "eaa 719-491-4532 james.wallace@martinmarietta.com 11/9/2020 3:14:57 PM Page 4 of 4