HomeMy WebLinkAbout09786ORDINANCE NO. 9786
AN ORDINANCE RELATING TO AND AMENDING THE FISCAL
YEAR 2020 STAFFING ORDINANCE BY ADDING A POSITION
WITHIN THE HUMAN RESOURCES DEPARTMENT IN THE
CLASSIFICATION OF OFFICE ASSISTANT/RECORDS
TECHNICIAN
WHEREAS, it is necessary to revise the positions for the ultimate efficiency and
functionality for the Human Resources Department; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter
being deleted, underscore indicates matter being added)
SECTION 1.
The following section captioned “HUMAN RESOURCES” of Ordinance No. 9620, being
the 2020 Staffing Ordinance, is amended as follows:
Human Resources
Director of Human Resources 1
Assistant Director/Human Resources 1
HR Analyst 3
HR Compliance Specialist 1
Office Assistant/HR Records Technician 1
Total \[6\] 7
SECTION 2.
The officers and staff of the City are directed and authorized to perform any and all acts
consistent with the intent of this Ordinance to effectuate the transactions described therein.
SECTION 3.
This Ordinance shall become effective immediately upon final passage and approval.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on September 28, 2020.
Final adoption of Ordinance by City Council on October 13, 2020 .
President of City Council
Action by the Mayor:
☒ Approved on October 15, 2020 .
☐ Disapproved on based on the following objections:
Mayor
Action by City Council After Disapproval by the Mayor:
☐ Council did not act to override the Mayor's veto.
☐ Ordinance re-adopted on a vote of , on
☐ Council action on __________________failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-1
BACKGROUND PAPER FOR PROPOSED
ORDINANCE
COUNCIL MEETING DATE: September 28, 2020
TO: President Dennis E. Flores and Members of City Council
VIA: Brenda Armijo, City Clerk
FROM: Marisa Pacheco – Human Resources Director
SUBJECT: AN ORDINANCE RELATING TO AND AMENDING THE FISCAL YEAR 2020
STAFFING ORDINANCE BY ADDING A POSITION WITHIN THE HUMAN
RESOURCES DEPARTMENT
SUMMARY:
The Human Resources Department requests to adjust the department’s staffing by adding one
FTE (Full Time Employee) to the department, in the classification of Office Assistant/HR Records
Technician.
PREVIOUS COUNCIL ACTION:
On December 23, 2019, Ordinance No. 9620 was approved by City Council. This Ordinance
provided authorized staffing for Fiscal Year 2020.
BACKGROUND:
The Human Resources (HR) Department requests to increase staffing by adding one full-time
position in the department. The department currently does not have a full-time administrative
support position to assist in providing HR services to over 1,050 employees, candidates for
employment and retirees. The duties that would be assigned to this position have been performed
by temporary employees for the last three years, Due to personal illness and other workload
issues this year, it has become apparent that a full-time dedicated administrative support position
is important to properly staff the front-desk, serve as the first point of public contact, supplement
recruitment and benefits staff, clerical activities, and handle records management functions of the
department.
FINANCIAL IMPLICATIONS:
The request is budget neutral. Funding already exists within the budget to accomplish this
change. Salary and benefit costs for the Office Assistant/HR Records Technician position in HR
will come from the moving of temporary staffing funding to full-time wages and benefits for the
position. The anticipated cost for salary and benefits for this new position for the remainder of
2020 is approximately $9,135. The cost will be 100% covered out of the temporary staffing budget
for both 2020 and all of 2021. No additional funding is required.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
This is an existing classification within the Pueblo Association of Government Employees (PAGE)
bargaining unit.
The conversion of temporary employee funding to a full-time position is fully supported by PAGE
leadership and was discussed with them at a labor management meeting on September 11, 2020.
ALTERNATIVES:
The no action alternative for the additional FTE Office Assistant/HR Records Technician position,
would be to continue the current arrangement of sharing the work between two part-time
temporary employees. Such an alternative would be operationally undesirable given the workload
of the Human Resources Department.
RECOMMENDATION:
Approval of the Ordinance.