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HomeMy WebLinkAbout14476 RESOLUTION NO. 14476 A RESOLUTION APPROVING A FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $4,800 TO HGF ARCHITECTS, INC., FOR ADDITIONAL DESIGN SERVICES AS PART OF CAPITAL PROJECT NO. LT1902 – DESIGN SERVICES FOR PUEBLO ICE ARENA ADDITION PROJECT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, Owner and Consultant entered into that certain agreement for professional services dated December 23, 2019; and WHEREAS, Owner and Consultant desire to modify the Agreement pursuant to the provisions set forth in the Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The First Amendment dated September 28, 2020, by and between the City of Pueblo, a Municipal Corporation, and HGF Architects, Inc. for Professional Design Services Agreement at the Pueblo Ice Arena, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. Funds for Project No. LT1902 have been budgeted and appropriated with funding provided through the Conservation Trust Fund. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the agreement approved to effectuate the policies and procedures described therein. SECTION 4. This Resolution shall become effective immediately upon passage and approval. INTRODUCED September 28, 2020 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk’s Office Item # M-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: September 28, 2020 TO: President Dennis E. Flores and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Brenda Armijo, City Clerk FROM: Steven Meier, Director of Parks and Recreation SUBJECT: A RESOLUTION APPROVING A FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $4,800 TO HGF ARCHITECTS, INC., FOR ADDITIONAL DESIGN SERVICES AS PART OF CAPITAL PROJECT NO. LT1902 – DESIGN SERVICES FOR PUEBLO ICE ARENA ADDITION PROJECT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution will approve a First Amendment to the Professional Services Agreement to HGF Architects, Inc. for additional design services as part of Capital Project No. LT1902 – Design Services for Pueblo Ice Arena Addition Project. PREVIOUS COUNCIL ACTION: On December 23, 2019, by Resolution No. 14328, City Council approved a Professional Services Agreement in the amount of $9,678.00 to HGF Architects, Inc. for design services as part of Capital Project No. LT1902 – Design Services for Pueblo Ice Arena Addition Project. BACKGROUND: The Project looked at the conceptual design of new locker rooms (for the Pueblo Bulls Junior Hockey program), medical rooms, equipment storage, office areas, restrooms, a utility room, a garage, entrances, and exits to be located at the Court Street side of the facility. After a meeting with staff, architects and the Pueblo Bulls, it was decided that additional design services were required to create a conceptual design to expand the existing concessions and public restrooms located in the front lobby (Grand Avenue side) to accommodate for better customer service during hockey games and special events. FINANCIAL IMPLICATIONS: The funding for this Project has been budgeted and appropriated using Conservation Trust Funds Project LT-1902. BOARD/COMMISSION RECOMMENDATION: None STAKEHOLDER PROCESS: Pueblo Bulls Junior Hockey representatives met with Parks and Recreation staff to discuss future programming and events to be held at the Pueblo Ice Arena. The front lobby area, especially the concessions and public restrooms are very limited during larger activities and events. Expansion of these areas will improve efficiency and customer service. ALTERNATIVES: City Council could choose not to approve the First Amendment to the Professional Services Agreement and would delay indefinitely the design work for potential facility upgrades to the Pueblo Ice Arena. RECOMMENDATION: Approval of the Resolution. Attachments: Professional Services Agreement dated December 23, 2019 First Amendment to Agreement for Professional Services FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES This First Amendment to Agreement for Professional Services ("First Amendment") is executed to be effective as of S a iate.mb{r a fl , 2020, by and between the City of Pueblo, Colorado, a Colorado municipal corporation ("Owner") and HGF Architects, Inc. ("Consultant"). WHEREAS, Owner and Consultant entered into that certain agreement for professional services dated December 23, 2019 (the "Agreement"); and WHEREAS, Owner and Consultant desire to modify the Agreement pursuant to the provisions set forth herein. NOW, THEREFORE, in consideration of the foregoing premises, the mutual promises set forth herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, Owner and Consultant hereby agree to the following: AGREEMENT 1. Scope of Services and Cost of Services. Additional services to include items as outlined on the attached letter from Consultant dated August 25, 2020 for the additional hours of work necessary for the Pueblo Ice Arena project at a maximum amount of$4,800.00. 2. Successors and Assigns. This First Amendment shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3. Ratification. Except as expressly stated herein the Agreement shall remain in full force and effect. If there is any conflict between the Agreement and the terms of this First Amendment, the terms of this First Amendment shall control. 4. Counterparts. This First Amendment may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall constitute one and the same document with the same effect as if all parties had signed the same original. The parties further agree that transmission of this First Amendment by any electronic format, telecopy or via email in a PDF format, shall be deemed transmission of the original First Amendment for all purposes. Electronic signatures shall be deemed valid and binding to the same extent as the original (Signature Page Follows) 1 IN WITNESS WHEREOF, the parties to this First Amendment have set forth their hand, to be effective as of the effective date. CITY OF PUEBLO,A MUNICIPAL CORPORATION HGF Architects, Inc. By "4 %� C��`�- By: k AVvui Pur asing Agent (Sig and Print Name Attest--AUnCt (11-41/C1-1 Title: Pv+�-SI Vt.�t:IGC Ts �K•_ City Clerk C� [ SEAL ] BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. -i.474700 Director of Finance APPROVED AS TO FORM: .*4City Attorney Attachment: Letter from HGF Architects, Inc. (Consultant) dated August 25, 2020 2