Loading...
HomeMy WebLinkAbout09740 ORDINANCE NO. 9740 AN EMERGENCY ORDINANCE AMENDING THE FISCAL YEAR 2020 STAFFING ORDINANCE BY THE ADDITION OF A POSITION WITHIN THE PURCHASING DEPARTMENT WHEREAS, it is necessary to revise the positions for the ultimate efficiency and functionality for the Police Department; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted, underscore indicates matter being added) SECTION 1. The following section captioned “Purchasing” “of Ordinance No. 9620, being the 2020 Staffing Ordinance, is amended as follows: SECTION 1. The following positions shall be authorized for FY 2020: Purchasing Director of Purchasing 1 Purchasing/Contracts Administrator 1 Purchasing/Contracts Coordinator 1 Purchasing Specialist 1 Total 4 \[3\] SECTION 2. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance to effectuate and transactions described therein. SECTION 3. This Ordinance shall be deemed to amend the Fiscal Year 2020 Budget and staffing with respect to the number and allocation of positions within the Purchasing Department. SECTION 4. Savings Clause: The COVID-19 pandemic has been declared an emergency disaster by the Mayor, the Governor of Colorado and the President of the United States. The immediate enactment of this Ordinance is necessary in order to preserve and protect the health, safety and welfare of the residents of the City. Pursuant to Sec. 3-20 of the City Charter, this Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on July 13, 2020 . Final adoption of Ordinance by City Council on July 13, 2020 . President of City Council Action by the Mayor: ☒ Approved on July 15, 2020 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # S-1 BACKGROUND PAPER FOR PROPOSED EMERGENCY ORDINANCE COUNCIL MEETING DATE: July 13, 2020 TO: President Dennis E. Flores and Members of City Council CC: Mayor Nicholas A. Gradisar VIA: Brenda Armijo, City Clerk FROM: Marisa Pacheco – Human Resources Director Naomi Hedden – Purchasing Director SUBJECT: AN EMERGENCY ORDINANCE AMENDING THE FISCAL YEAR 2020 STAFFING ORDINANCE BY THE ADDITION OF A POSITION WITHIN THE PURCHASING DEPARTMENT SUMMARY: The Purchasing Department requests to adjust its staffing by adding a Purchasing/Contract Coordinator to meet the operational needs and mission of the Department, specifically as the result of the significant operational changes and increased workload caused by the COVID-19 pandemic. PREVIOUS COUNCIL ACTION: On December 23, 2019, Ordinance No. 9620 was approved by City Council. This Ordinance provided authorized staffing for Fiscal Year 2020. BACKGROUND: The City recently was recently awarded funding through the Coronavirus Relief Fund of the Cares Act via an agreement with Pueblo County. The funding is to be used for COVID-19 related expenses for the organization. This is an emergency ordinance as funding is available until the end of the year and resources are needed immediately to meet the demands and changing operational requirements caused by the pandemic. Since the COVID-19 health emergency commenced, purchasing of public health and safety items, personal protective equipment and other materials has become a key focus for the Purchasing Department. These items have been difficult and sometimes impossible to source for the organization. However, their purchase is and continues to be critical to the safe operation of government in delivering services to the citizens. In addition to the significantly higher demand in sourcing and purchasing activities, the competitive bid process has changed substantially. The process has moved to an online platform as in-person bids can no longer be accepted due to the pandemic. This has necessitated substantial process development and has added time and additional workload to the bid process. The purpose of this adjustment in staffing is to assign a person specifically to coordinate and handle the activities associated with the COVID-19 pandemic and to assist with changes in policy and protocols around the competitive bidding process. FINANCIAL IMPLICATIONS: The additional funding required for this additional full-time position is approximately $20,029 for the remainder of the year. Funding for the position will come from the Coronavirus Relief Fund of the Cares Act local government distribution shared with Pueblo County. BOARD/COMMISSION RECOMMENDATION: Not Applicable. STAKEHOLDER PROCESS: Not Applicable. ALTERNATIVES: None. The workload is such that efficiency has been compromised by the COVID-19 pandemic. Additional experienced personnel as outlined in this request is required to handle the increased demand. RECOMMENDATION: Approval of the Ordinance.