HomeMy WebLinkAbout09733 ORDINANCE NO. 9733
AN ORDINANCE APPROVING AND ACCEPTING GRANT
AGREEMENTS WITH THE TRAILHEAD INSTITUTE FOR GRANT
AWARDS IN THE AMOUNT OF $9,000 AND $11,500
RESPECTIVELY ON BEHALF OF THE PUEBLO FOOD
PROJECT, RATIFYING THE PRIOR SIGNATURE OF MONIQUE
MAREZ TO SAID GRANT AGREEMENTS, AND BUDGETING
AND APPROPRIATING $20,500 INTO PROJECT NO. CI2009
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Grant Agreements for emergency hunger relief dated May 12, 2020 (“Agreement”)
and dated June 17, 2020 (“Agreement”) between the City of Pueblo, a Colorado Municipal
Corporation, on behalf of the Pueblo Food Project, and the Trailhead Institute, a copy of which
is attached hereto, having been approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The signature of Monique Marez, Pueblo Food Project Coordinator, to the Agreement
dated on May 13, 2020 and June 17, 2020 shall be and hereby is ratified.
SECTION 3.
Funds in the amount of $9,000.00 and $11,500.00 respectively shall be accepted pursuant
to the Agreement and budgeted and appropriated to Project No. CI2009.
SECTION 4.
The officers and staff of the City are hereby authorized and directed to perform any and
all acts consistent with this Ordinance and the attached Agreement to effectuate the transactions
described therein.
SECTION 5.
This Ordinance shall become effective on the date of final action by the Mayor and City
Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on June 22, 2020 .
Final adoption of Ordinance by City Council on July 13, 2020 .
President of City Council
Action by the Mayor:
☒ Approved on July 14, 2020 .
□ Disapproved on based on the following objections:
_
Mayor
Action by City Council After Disapproval by the Mayor:
□ Council did not act to override the Mayor's veto.
□ Ordinance re-adopted on a vote of , on
□ Council action on _______ failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # R-2
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: June 22, 2020
TO: President Dennis E. Flores and Members of City Council
VIA: Brenda Armijo, City Clerk
FROM: Mayor Nicholas A. Gradisar
SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING GRANT AGREEMENTS WITH
THE TRAILHEAD INSTITUTE FOR GRANT AWARDS IN THE AMOUNT OF
$9,000 AND $11,500 RESPECTIVELY ON BEHALF OF THE PUEBLO FOOD
PROJECT, RATIFYING THE PRIOR SIGNATURE OF MONIQUE MAREZ TO
SAID GRANT AGREEMENTS, AND BUDGETING AND APPROPRIATING
$20,500 INTO PROJECT NO. CI2009
SUMMARY:
Attached is an Ordinance approving and authorizing the City to accept grants in the amount of
$9,000 and $11,500 respectively from the Colorado Blueprint to End Hunger, administered by the
Trailhead Institute, (“Trailhead”) to provide funds for emergency hunger relief work by the Pueblo
Food Project during the COVID-19 emergency. This Ordinance budgets and appropriates the
grant funds into Project No. CI2009. Due to time restrictions associated with these emergency
grants, Monique Marez, Pueblo Food Project Coordinator, signed the Grant Agreements on May
13, 2020 and June 17, 2020. This Ordinance also approves the Grant Agreements and ratifies
Ms. Marez’s prior signature of the Grant Agreements.
PREVIOUS COUNCIL ACTION:
City Council previously approved Ordinance No. 9703 on April 27, 2020, approving the initial
Trailhead Grant Award, establishing Project No. CI2009, and budgeting and appropriating the
initial grant funds into Project No. CI2009.
BACKGROUND:
The Pueblo Food Project applied for emergency hunger relief funds to respond to community
needs during the COVID-19 emergency. The grant proposasl was accepted and awarded in the
amount of $9,000 and $11,500 respectively. These funds are to be used in accordance with the
submitted proposal. All activities are geared towards emergency hunger relief in Pueblo. The City
is the fiscal sponsor for the Pueblo Food Project, which will be carrying out the activities for
purposes of the grant.
FINANCIAL IMPLICATIONS:
There are no matching funds required for this grant. The City of Pueblo will receive the entire
$9,000.00 and $11,500.00 respectively on behalf of the Pueblo Food Project upon passage of the
Ordinance.
BOARD/COMMISSION RECOMMENDATION:
Not applicable to this Ordinance.
STAKEHOLDER PROCESS:
Not applicable to this Ordinance.
ALTERNATIVES:
If the proposed Ordinance is not approved, the Pueblo Food Project will not receive the grant
funds.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
Proposed Ordinance
Grant Agreement
DocuSign Envelope ID:131010F64-0173-4B8C-83EC-DC3A8E1D719A
5/12/2020
Pueblo Food Project
Monique Marez
Re: Grant for Emergency Hunger Assistance Purposes
The Colorado Blueprint to End Hunger, administered by the Trailhead Institute
("Trailhead") is pleased to award Pueblo Food Project a grant in the amount of$9000 for
the purposes set forth in Paragraph 1, below.This grant is being made in response to and in
reliance upon the accuracy of statements made in your grant proposal dated 5/5/2020, and
any subsequent submissions to Trailhead. By accepting this letter agreement, you agree to
the following terms and conditions of the grant:
1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable
purposes described in your grant proposal, attached as Schedule A and incorporated
into this agreement by this reference, and must be used exclusively for those purposes.
The grant may not be expended for any other purpose without Trailhead's written
approval. Further, grant funds must be used or committed on or before March 31, 2021,
unless Trailhead agrees in writing to extend such term. If Trailhead does not agree to
such term extension, any unexpended or uncommitted grant funds must be repaid to
Trailhead.
2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement, we
will remit the grant payment in full to your organization.
3. Grant Reporting. Within 60 days after your completion of use of the grant funds, you
will furnish us with a report using a simple template provided by the Colorado Blueprint
to End Hunger.The report will cover the manner in which grant funds were spent and
your progress made in accomplishing the purposes of the grant.You will also furnish us
with such other reports and information relating to the grant as we may request from
time to time, including,without limitation, financial statements, receipts and other
reports concerning your organization.
4. Inspections and Grant Oversight; Books and Records. We may, at our own expense,
monitor and conduct an evaluation of the operations, programs or projects funded by
the grant, which may include site visits by our representatives and discussions with your
organization's personnel. Further, you will keep complete and accurate books and
records of the funds received and expenses incurred under this grant for at least four
years after your completion of use of the grant funds, and make such information
{00052201v1
DocuSign Envelope ID:D1010F64-0173-4B8C-83EC-DC3A8E1 D719A
available to us at reasonable times.We may, at our own expense and on reasonable
notice, audit your books and records as they relate to the grant.
5. Publicity.Trailhead may include information regarding the grant, including the amount and
purpose of the grant,your organization's logo or trademark or other information or
materials about your organization and its activities, in any of its private or public reports.
Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos
or other trademarks without our prior review and written consent.
6. Suspension or Termination of Grant.The total amount of the grant, or any portion
thereof, may be discontinued, modified or withheld at any time when, in our judgment,
such action is necessary to comply with the requirements of any law or regulation
affecting our responsibilities with respect to the grant. Further, we reserve the right to
terminate this agreement and require you to return any unspent funds at our sole
discretion, if(a) you violate any term or condition of this agreement, or(b)we believe
you are no longer able to expend the grant funds as contemplated by this agreement
and the grant proposal, or otherwise achieve the purposes of the grant. Finally, any part
of the grant funds used in violation of this agreement will need to be repaid to us.
7. Miscellaneous.All references in this agreement to the term "grant" or"grant funds"
refer to the original funds and any investment earnings thereon. This agreement will be
governed in all respects by the laws of Colorado. You may not assign any rights or
obligations under this agreement without our prior written consent. Subject to that, this
agreement will be binding upon our respective successors and assigns.This agreement is
intended as the final and binding expression of our agreement relating to the grant and
as the complete and exclusive statement of its terms. No amendment, supplement or
waiver of this agreement will be effective unless made in writing and signed by an
authorized representative of each of us.This agreement may be executed in one or
more counterparts, each of which will be deemed an original and all of which will be
taken together and considered to be one instrument. A scanned or digital signature will
be accepted and effective as an original or manual signature.
Sincerely,
TRAILHEAD INSTITUTE
Qom- -j9-�--
Sarah Lampe, President& Executive Director
{00052201v1} 2
DocuSign Envelope ID:D1010F64-0173-4B8C-83EC-DC3A8E1D719A
The undersigned,on behalf of Pueblo Food Project, hereby accepts and agrees to all of the
terms and conditions of the grant as set forth above;acknowledge they have received and
retained a copy of this agreement; and certify they are duly authorized to accept the grant on
behalf of and to commit Pueblo Food Project to all of its terms and conditions.
Pueblo Food Project
DocuSigned by:
aw01w, Maytili) 5/13/2020
ufemmael Date
{00052201v1} 3
DocuSign Envelope ID:FCDAE1C0-2E03-4AB4-BBF9-BA5A0A3A193F
6/17/2020
Pueblo Food Project
Monique Marez
Re: Grant for Emergency Hunger Assistance Purposes
The Colorado Blueprint to End Hunger, administered by the Trailhead Institute ("Trailhead")
is pleased to award Pueblo Food Project a grant in the amount of$11500 for the purposes
set forth in Paragraph 1, below.This grant is being made in response to and in reliance upon
the accuracy of statements made in your grant proposal dated 6/10/2020, and any
subsequent submissions to Trailhead. By accepting this letter agreement,you agree to the
following terms and conditions of the grant:
1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable
purposes described in your grant proposal, attached as Schedule A and incorporated
into this agreement by this reference, and must be used exclusively for those purposes.
The grant may not be expended for any other purpose without Trailhead's written
approval. Further, grant funds must be used or committed on or before March 31, 2021,
unless Trailhead agrees in writing to extend such term. If Trailhead does not agree to
such term extension, any unexpended or uncommitted grant funds must be repaid to
Trailhead.
2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement,we
will remit the grant payment in full to your organization.
3. Grant Reporting.Within 60 days after your completion of use of the grant funds,you
will furnish us with a report using a simple template provided by the Colorado Blueprint
to End Hunger.The report will cover the manner in which grant funds were spent and
your progress made in accomplishing the purposes of the grant.You will also furnish us
with such other reports and information relating to the grant as we may request from
time to time, including,without limitation,financial statements, receipts and other
reports concerning your organization.
4. Inspections and Grant Oversight; Books and Records.We may, at our own expense,
monitor and conduct an evaluation of the operations, programs or projects funded by
the grant,which may include site visits by our representatives and discussions with your
organization's personnel. Further, you will keep complete and accurate books and
records of the funds received and expenses incurred under this grant for at least four
years after your completion of use of the grant funds, and make such information
(00052201v1}
DocuSign Envelope ID:FCDAE1CO-2E03-4AB4-BBF9-BA5A0A3A193F
available to us at reasonable times. We may, at our own expense and on reasonable
notice, audit your books and records as they relate to the grant.
5. Publicity.Trailhead may include information regarding the grant, including the amount and
purpose of the grant,your organization's logo or trademark or other information or
materials about your organization and its activities, in any of its private or public reports.
Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos
or other trademarks without our prior review and written consent.
6. Suspension or Termination of Grant.The total amount of the grant, or any portion
thereof, may be discontinued, modified or withheld at any time when, in our judgment,
such action is necessary to comply with the requirements of any law or regulation
affecting our responsibilities with respect to the grant. Further,we reserve the right to
terminate this agreement and require you to return any unspent funds at our sole
discretion, if(a) you violate any term or condition of this agreement, or(b)we believe
you are no longer able to expend the grant funds as contemplated by this agreement
and the grant proposal, or otherwise achieve the purposes of the grant. Finally, any part
of the grant funds used in violation of this agreement will need to be repaid to us.
7. Miscellaneous.All references in this agreement to the term "grant" or"grant funds"
refer to the original funds and any investment earnings thereon.This agreement will be
governed in all respects by the laws of Colorado.You may not assign any rights or
obligations under this agreement without our prior written consent. Subject to that,this
agreement will be binding upon our respective successors and assigns.This agreement is
intended as the final and binding expression of our agreement relating to the grant and
as the complete and exclusive statement of its terms. No amendment, supplement or
waiver of this agreement will be effective unless made in writing and signed by an
authorized representative of each of us.This agreement may be executed in one or
more counterparts, each of which will be deemed an original and all of which will be
taken together and considered to be one instrument.A scanned or digital signature will
be accepted and effective as an original or manual signature.
Sincerely,
TRAILHEAD INSTITUTE
Sarah Lampe, President& Executive Director
{00052201v1 1 2
DocuSign Envelope ID: FCDAE1CO-2E03-4AB4-BBF9-BA5A0A3A193F
The undersigned,on behalf of Pueblo Food Project, hereby accepts and agrees to all of the
terms and conditions of the grant as set forth above; acknowledge they have received and
retained a copy of this agreement; and certify they are duly authorized to accept the grant on
behalf of and to commit Pueblo Food Project to all of its terms and conditions.
Pueblo Food Project
—DocuSigned by:
AukA6 6/17/2020
Nbn 4I ^26z,Y v7 Date
{00052201v1 1 3