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HomeMy WebLinkAbout09733 ORDINANCE NO. 9733 AN ORDINANCE APPROVING AND ACCEPTING GRANT AGREEMENTS WITH THE TRAILHEAD INSTITUTE FOR GRANT AWARDS IN THE AMOUNT OF $9,000 AND $11,500 RESPECTIVELY ON BEHALF OF THE PUEBLO FOOD PROJECT, RATIFYING THE PRIOR SIGNATURE OF MONIQUE MAREZ TO SAID GRANT AGREEMENTS, AND BUDGETING AND APPROPRIATING $20,500 INTO PROJECT NO. CI2009 BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreements for emergency hunger relief dated May 12, 2020 (“Agreement”) and dated June 17, 2020 (“Agreement”) between the City of Pueblo, a Colorado Municipal Corporation, on behalf of the Pueblo Food Project, and the Trailhead Institute, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The signature of Monique Marez, Pueblo Food Project Coordinator, to the Agreement dated on May 13, 2020 and June 17, 2020 shall be and hereby is ratified. SECTION 3. Funds in the amount of $9,000.00 and $11,500.00 respectively shall be accepted pursuant to the Agreement and budgeted and appropriated to Project No. CI2009. SECTION 4. The officers and staff of the City are hereby authorized and directed to perform any and all acts consistent with this Ordinance and the attached Agreement to effectuate the transactions described therein. SECTION 5. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on June 22, 2020 . Final adoption of Ordinance by City Council on July 13, 2020 . President of City Council Action by the Mayor: ☒ Approved on July 14, 2020 . □ Disapproved on based on the following objections: _ Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-2 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: June 22, 2020 TO: President Dennis E. Flores and Members of City Council VIA: Brenda Armijo, City Clerk FROM: Mayor Nicholas A. Gradisar SUBJECT: AN ORDINANCE APPROVING AND ACCEPTING GRANT AGREEMENTS WITH THE TRAILHEAD INSTITUTE FOR GRANT AWARDS IN THE AMOUNT OF $9,000 AND $11,500 RESPECTIVELY ON BEHALF OF THE PUEBLO FOOD PROJECT, RATIFYING THE PRIOR SIGNATURE OF MONIQUE MAREZ TO SAID GRANT AGREEMENTS, AND BUDGETING AND APPROPRIATING $20,500 INTO PROJECT NO. CI2009 SUMMARY: Attached is an Ordinance approving and authorizing the City to accept grants in the amount of $9,000 and $11,500 respectively from the Colorado Blueprint to End Hunger, administered by the Trailhead Institute, (“Trailhead”) to provide funds for emergency hunger relief work by the Pueblo Food Project during the COVID-19 emergency. This Ordinance budgets and appropriates the grant funds into Project No. CI2009. Due to time restrictions associated with these emergency grants, Monique Marez, Pueblo Food Project Coordinator, signed the Grant Agreements on May 13, 2020 and June 17, 2020. This Ordinance also approves the Grant Agreements and ratifies Ms. Marez’s prior signature of the Grant Agreements. PREVIOUS COUNCIL ACTION: City Council previously approved Ordinance No. 9703 on April 27, 2020, approving the initial Trailhead Grant Award, establishing Project No. CI2009, and budgeting and appropriating the initial grant funds into Project No. CI2009. BACKGROUND: The Pueblo Food Project applied for emergency hunger relief funds to respond to community needs during the COVID-19 emergency. The grant proposasl was accepted and awarded in the amount of $9,000 and $11,500 respectively. These funds are to be used in accordance with the submitted proposal. All activities are geared towards emergency hunger relief in Pueblo. The City is the fiscal sponsor for the Pueblo Food Project, which will be carrying out the activities for purposes of the grant. FINANCIAL IMPLICATIONS: There are no matching funds required for this grant. The City of Pueblo will receive the entire $9,000.00 and $11,500.00 respectively on behalf of the Pueblo Food Project upon passage of the Ordinance. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: If the proposed Ordinance is not approved, the Pueblo Food Project will not receive the grant funds. RECOMMENDATION: Approval of the Ordinance. Attachments: Proposed Ordinance Grant Agreement DocuSign Envelope ID:131010F64-0173-4B8C-83EC-DC3A8E1D719A 5/12/2020 Pueblo Food Project Monique Marez Re: Grant for Emergency Hunger Assistance Purposes The Colorado Blueprint to End Hunger, administered by the Trailhead Institute ("Trailhead") is pleased to award Pueblo Food Project a grant in the amount of$9000 for the purposes set forth in Paragraph 1, below.This grant is being made in response to and in reliance upon the accuracy of statements made in your grant proposal dated 5/5/2020, and any subsequent submissions to Trailhead. By accepting this letter agreement, you agree to the following terms and conditions of the grant: 1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable purposes described in your grant proposal, attached as Schedule A and incorporated into this agreement by this reference, and must be used exclusively for those purposes. The grant may not be expended for any other purpose without Trailhead's written approval. Further, grant funds must be used or committed on or before March 31, 2021, unless Trailhead agrees in writing to extend such term. If Trailhead does not agree to such term extension, any unexpended or uncommitted grant funds must be repaid to Trailhead. 2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement, we will remit the grant payment in full to your organization. 3. Grant Reporting. Within 60 days after your completion of use of the grant funds, you will furnish us with a report using a simple template provided by the Colorado Blueprint to End Hunger.The report will cover the manner in which grant funds were spent and your progress made in accomplishing the purposes of the grant.You will also furnish us with such other reports and information relating to the grant as we may request from time to time, including,without limitation, financial statements, receipts and other reports concerning your organization. 4. Inspections and Grant Oversight; Books and Records. We may, at our own expense, monitor and conduct an evaluation of the operations, programs or projects funded by the grant, which may include site visits by our representatives and discussions with your organization's personnel. Further, you will keep complete and accurate books and records of the funds received and expenses incurred under this grant for at least four years after your completion of use of the grant funds, and make such information {00052201v1 DocuSign Envelope ID:D1010F64-0173-4B8C-83EC-DC3A8E1 D719A available to us at reasonable times.We may, at our own expense and on reasonable notice, audit your books and records as they relate to the grant. 5. Publicity.Trailhead may include information regarding the grant, including the amount and purpose of the grant,your organization's logo or trademark or other information or materials about your organization and its activities, in any of its private or public reports. Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos or other trademarks without our prior review and written consent. 6. Suspension or Termination of Grant.The total amount of the grant, or any portion thereof, may be discontinued, modified or withheld at any time when, in our judgment, such action is necessary to comply with the requirements of any law or regulation affecting our responsibilities with respect to the grant. Further, we reserve the right to terminate this agreement and require you to return any unspent funds at our sole discretion, if(a) you violate any term or condition of this agreement, or(b)we believe you are no longer able to expend the grant funds as contemplated by this agreement and the grant proposal, or otherwise achieve the purposes of the grant. Finally, any part of the grant funds used in violation of this agreement will need to be repaid to us. 7. Miscellaneous.All references in this agreement to the term "grant" or"grant funds" refer to the original funds and any investment earnings thereon. This agreement will be governed in all respects by the laws of Colorado. You may not assign any rights or obligations under this agreement without our prior written consent. Subject to that, this agreement will be binding upon our respective successors and assigns.This agreement is intended as the final and binding expression of our agreement relating to the grant and as the complete and exclusive statement of its terms. No amendment, supplement or waiver of this agreement will be effective unless made in writing and signed by an authorized representative of each of us.This agreement may be executed in one or more counterparts, each of which will be deemed an original and all of which will be taken together and considered to be one instrument. A scanned or digital signature will be accepted and effective as an original or manual signature. Sincerely, TRAILHEAD INSTITUTE Qom- -j9-�-- Sarah Lampe, President& Executive Director {00052201v1} 2 DocuSign Envelope ID:D1010F64-0173-4B8C-83EC-DC3A8E1D719A The undersigned,on behalf of Pueblo Food Project, hereby accepts and agrees to all of the terms and conditions of the grant as set forth above;acknowledge they have received and retained a copy of this agreement; and certify they are duly authorized to accept the grant on behalf of and to commit Pueblo Food Project to all of its terms and conditions. Pueblo Food Project DocuSigned by: aw01w, Maytili) 5/13/2020 ufemmael Date {00052201v1} 3 DocuSign Envelope ID:FCDAE1C0-2E03-4AB4-BBF9-BA5A0A3A193F 6/17/2020 Pueblo Food Project Monique Marez Re: Grant for Emergency Hunger Assistance Purposes The Colorado Blueprint to End Hunger, administered by the Trailhead Institute ("Trailhead") is pleased to award Pueblo Food Project a grant in the amount of$11500 for the purposes set forth in Paragraph 1, below.This grant is being made in response to and in reliance upon the accuracy of statements made in your grant proposal dated 6/10/2020, and any subsequent submissions to Trailhead. By accepting this letter agreement,you agree to the following terms and conditions of the grant: 1. Purpose of Grant and Restrictions.The grant funds are restricted for the charitable purposes described in your grant proposal, attached as Schedule A and incorporated into this agreement by this reference, and must be used exclusively for those purposes. The grant may not be expended for any other purpose without Trailhead's written approval. Further, grant funds must be used or committed on or before March 31, 2021, unless Trailhead agrees in writing to extend such term. If Trailhead does not agree to such term extension, any unexpended or uncommitted grant funds must be repaid to Trailhead. 2. Disbursement of Grant. Upon our receipt of an executed copy of this agreement,we will remit the grant payment in full to your organization. 3. Grant Reporting.Within 60 days after your completion of use of the grant funds,you will furnish us with a report using a simple template provided by the Colorado Blueprint to End Hunger.The report will cover the manner in which grant funds were spent and your progress made in accomplishing the purposes of the grant.You will also furnish us with such other reports and information relating to the grant as we may request from time to time, including,without limitation,financial statements, receipts and other reports concerning your organization. 4. Inspections and Grant Oversight; Books and Records.We may, at our own expense, monitor and conduct an evaluation of the operations, programs or projects funded by the grant,which may include site visits by our representatives and discussions with your organization's personnel. Further, you will keep complete and accurate books and records of the funds received and expenses incurred under this grant for at least four years after your completion of use of the grant funds, and make such information (00052201v1} DocuSign Envelope ID:FCDAE1CO-2E03-4AB4-BBF9-BA5A0A3A193F available to us at reasonable times. We may, at our own expense and on reasonable notice, audit your books and records as they relate to the grant. 5. Publicity.Trailhead may include information regarding the grant, including the amount and purpose of the grant,your organization's logo or trademark or other information or materials about your organization and its activities, in any of its private or public reports. Trailhead may also refer to the grant in its press releases. You will not use Trailhead's logos or other trademarks without our prior review and written consent. 6. Suspension or Termination of Grant.The total amount of the grant, or any portion thereof, may be discontinued, modified or withheld at any time when, in our judgment, such action is necessary to comply with the requirements of any law or regulation affecting our responsibilities with respect to the grant. Further,we reserve the right to terminate this agreement and require you to return any unspent funds at our sole discretion, if(a) you violate any term or condition of this agreement, or(b)we believe you are no longer able to expend the grant funds as contemplated by this agreement and the grant proposal, or otherwise achieve the purposes of the grant. Finally, any part of the grant funds used in violation of this agreement will need to be repaid to us. 7. Miscellaneous.All references in this agreement to the term "grant" or"grant funds" refer to the original funds and any investment earnings thereon.This agreement will be governed in all respects by the laws of Colorado.You may not assign any rights or obligations under this agreement without our prior written consent. Subject to that,this agreement will be binding upon our respective successors and assigns.This agreement is intended as the final and binding expression of our agreement relating to the grant and as the complete and exclusive statement of its terms. No amendment, supplement or waiver of this agreement will be effective unless made in writing and signed by an authorized representative of each of us.This agreement may be executed in one or more counterparts, each of which will be deemed an original and all of which will be taken together and considered to be one instrument.A scanned or digital signature will be accepted and effective as an original or manual signature. Sincerely, TRAILHEAD INSTITUTE Sarah Lampe, President& Executive Director {00052201v1 1 2 DocuSign Envelope ID: FCDAE1CO-2E03-4AB4-BBF9-BA5A0A3A193F The undersigned,on behalf of Pueblo Food Project, hereby accepts and agrees to all of the terms and conditions of the grant as set forth above; acknowledge they have received and retained a copy of this agreement; and certify they are duly authorized to accept the grant on behalf of and to commit Pueblo Food Project to all of its terms and conditions. Pueblo Food Project —DocuSigned by: AukA6 6/17/2020 Nbn 4I ^26z,Y v7 Date {00052201v1 1 3