HomeMy WebLinkAbout09721ORDINANCE NO. 9721
AN EMERGENCY ORDINANCE AWARDING A CONSTRUCTION
CONTRACT IN THE AMOUNT OF $1,872,516 TO TRANE US, INC
FOR PROJECT NO. PL1905, SENIOR CENTER HVAC
REPLACEMENT PROJECT, AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE SAME
WHEREAS, Trane US, Inc of Colorado Springs, Colorado was selected through a national
procurement process; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
A contract for Project PL1905, Senior Center HVAC Replacement Project is hereby
awarded to Trane US, Inc in the amount of $1,872,516.
SECTION 2.
Funds for said Project shall be from Project PL1905, Senior Center HVAC Replacement
Project.
SECTION 3.
The Purchasing Agent is authorized to execute the contract on behalf of Pueblo, a Colorado
Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same.
SECTION 4.
The officers and staff of the City are authorized and directed to perform any and all acts
consistent with the intent of the Ordinance and Contract to implement the policies and procedures
described therein.
SECTION 5.
This Emergency Ordinance shall become effective on the date of final action by the Mayor
and City Council.
Action by City Council:
Introduced and initial adoption of Ordinance by City Council on June 8, 2020 .
Final adoption of Ordinance by City Council on June 8, 2020 .
President of City Council
Action by the Mayor:
☒ Approved on June 10, 2020 .
☐ Disapproved on based on the following objections:
Mayor
Action by City Council After Disapproval by the Mayor:
☐ Council did not act to override the Mayor's veto.
☐ Ordinance re-adopted on a vote of , on
☐ Council action on __________________failed to override the Mayor’s veto.
President of City Council
ATTEST
City Clerk
City Clerk’s Office Item # S-3
BACKGROUND PAPER FOR PROPOSED
ORDINANCE
COUNCIL MEETING DATE: June 8, 2020
TO: President Dennis E. Flores and Members of City Council
CC: Nicholas A. Gradisar, Mayor
VIA: Brenda Armijo, City Clerk
FROM: Scott Hobson, Acting Director of Planning and Community Development
SUBJECT: AN EMERGENCY ORDINANCE AWARDING A CONSTRUCTION CONTRACT
IN THE AMOUNT OF $1,872,516 TO TRANE US, INC FOR PROJECT NO.
PL1905, SENIOR CENTER HVAC REPLACEMENT PROJECT, AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE SAME
SUMMARY:
This Emergency Ordinance awards a construction contract to Trane US, Inc of Colorado Springs,
Colorado (Trane). Trane was hired to perform the design and construction through a National
procurement through U.S. Communities and will be awarded a contract in the amount of
$1,872,516.
PREVIOUS COUNCIL ACTION:
November 26, 2018, City Council budgeted $575,000 for the SRDA Air Conditioning System
Capital Improvements, CI1909.
Ordinance No. 9550, dated September 23, 2019, established Project SRDA – HVAC Addition,
PL1905, accepted $50,000 from SRDA, budgeted and appropriated the funds to PL1905 and
transferred $575,000 from CI1909 to PL1905.
Ordinance No. 9551, dated September 23, 2019, ratified the prior signature of the Mayor, dated
September 3, 2019 for the Letter of Commitment with Trane US, Inc.
Resolution No. 14314, dated November 25, 2019, authorized the submittal of the grant application
to the Colorado Department of Local Affairs Energy and Mineral Impact Assistance Program.
Ordinance No. 9643, dated January 27, 2020, City Council accepted, budgeted and appropriated
a $25,000 grant award from the Gates Family Foundation to be used as part of the local match
for the DOLA grant.
Ordinance No. 9663, dated February 24, 2020, City Council approved an Intergovernmental
Agreement (IGA) between the City of Pueblo and Pueblo County, budgeted and appropriated
$250,000 of the 2016 Ballot Question 1A Capital Improvement Program funds to be used as part
of the local match for the DOLA grant.
BACKGROUND:
This Ordinance approves a construction contract between the City and Trane US, Inc for the
SRDA – HVAC Addition Project.
The Senior Resource Development Agency (SRDA) has been in the City-owned building at 230
North Union Avenue since 1994. The City is working with SRDA for the replacement of the HVAC
system. Maintenance costs for the system and the frequency of each repair continues to increase
each year, causing additional budget risk.
In 2018, the City of Pueblo Public Works Department hired Weidner & Associates Architecture to
create schematic drawings and a preliminary cost estimate. Given the size of the new air
conditioning and heating units, it was determined that placing them inside the existing building
was not possible and an addition to the building would be required.
FINANCIAL IMPLICATIONS:
Funds for the Project will be paid from the Senior Center HVAC Replacement Project, PL1905.
The funding for the Project is from the following sources:
DOLA Energy and Mineral Impact $ 800,000.00
City of Pueblo $ 575,000.00
SRDA $ 50,000.00
SRDA Additional Funds $ 172,516.00
Pueblo County $ 250,000.00
Gates Family Foundation Grant $ 25,000.00
TOTAL $ 1,872,516.00
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this Ordinance will result in cancellation of the Project.
RECOMMENDATION:
Approve the Ordinance.
Attachments: Proposed Ordinance
Construction Contract