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HomeMy WebLinkAbout09675 ORDINANCE NO. 9675 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND COLORADO STATE UNIVERSITY – PUEBLO, TO PROVIDE FOOD SYSTEM RESEARCH IN THE AMOUNT OF $33,500 FOR PROJECT NO. CO1902 AND AUTHORIZING THE MAYOR TO EXECUTE SAME BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Agreement for Professional Services: Food System Research (“Agreement”) between the City of Pueblo, a Colorado Municipal Corporation, and the Colorado State University - Pueblo to conduct a 2020 Update to the Pueblo Food System Assessment & Food Access Report and associated services for Project No. CO1902, a copy of which is attached hereto and incorporated herein by reference, and having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The Mayor is hereby authorized to execute the Agreement on behalf of the City of Pueblo, and the City Clerk shall affix the Seal of the City thereto and attest same. SECTION 3. Funds in the amount of $33,500.00 shall be expended from Project No. CO1902 in accordance with the Agreement. SECTION 4. The officers and staff of the City are hereby authorized and directed to perform any and all acts consistent with this Ordinance and the attached Agreement to effectuate the transactions described therein. SECTION 5. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on February 24, 2020 . Final adoption of Ordinance by City Council on March 9, 2020 . President of City Council Action by the Mayor: ☒ Approved on March 12, 2020 . ☐ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor: ☐ Council did not act to override the Mayor's veto. ☐ Ordinance re-adopted on a vote of , on ☐ Council action on __________________failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-2 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: February 24, 2020 TO: President Dennis E. Flores and Members of City Council VIA: Brenda Armijo, City Clerk FROM: Mayor Nicholas A. Gradisar SUBJECT: AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND COLORADO STATE UNIVERSITY – PUEBLO, TO PROVIDE FOOD SYSTEM RESEARCH IN THE AMOUNT OF $33,500 FOR PROJECT NO. CO1902 AND AUTHORIZING THE MAYOR TO EXECUTE SAME SUMMARY: Attached is an Ordinance approving and authorizing the Mayor to sign a Professional Services Agreement (“Agreement”) with Colorado State University – Pueblo (“CSU”) for CSU to conduct a 2020 Update to the Pueblo Food System Assessment & Food Access Report and associated services. PREVIOUS COUNCIL ACTION: Not applicable to this Ordinance. BACKGROUND: The purpose of the contract is research related to local food access as part of the Pueblo Food Project. This research is being paid for by grant funds received from the Colorado Health Foundation, which are available in Project No. CO1902. The research will enable the City to develop a community-driven strategic plan to address food system and food access gaps in both the City of Pueblo and Pueblo County. The City is the fiscal sponsor for the Pueblo Food Project, which will be carrying out the activities for purposes of the grant. FINANCIAL IMPLICATIONS: The amount of the contract is $33,500.00, to be paid with available grant funds. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Ordinance. STAKEHOLDER PROCESS: Not applicable to this Ordinance. ALTERNATIVES: If the proposed Ordinance is not approved, the research project will not be completed. RECOMMENDATION: Attachments: Proposed Ordinance Agreement for Professional Services: Food System Research AGREEMENT FOR PROFESSIONAL SERVICES: FOOD SYSTEM RESEARCH THIS AGREEMENT is made and entered this 9 day of mit R,G H,2020("Effective Date"),by and between the City of Pueblo,a Colorado Municipal Corporation(hereinafter referred to as"Client")and Colorado State University- Pueblo (hereinafter referred to as"Consultant")for Consultant to render professional services for Client with respect to the Pueblo Food Project and related ancillary services,hereinafter referred to as the"Project". In consideration of the mutual covenants hereinafter set forth,the parties agree as follows: SECTION 1. GENERAL AND SCOPE OF SERVICES. (a) Consultant shall satisfactorily perform the professional consulting services for the Project described in more detail in Schedule 1 attached hereto and incorporated herein by reference(the"Basic Services"). Such services shall include all usual and customary professional consulting services in connection with its work on the Project.All of the requirements of the Grant Agreement between the Colorado Health Foundation as the Grantor and the City of Pueblo as the Fiscal Sponsor for the Project dated December 10,2019("Grant Agreement")and the Fiscal Sponsorship Agreement also between said parties in said roles dated January 1,2020("Fiscal Sponsorship Agreement")(together the"Project Agreements")are incorporated herein by reference. (b) To the extent Consultant performs any of the Project work through subcontractors or subconsultants,Consultant shall be and remain as fully responsible for the full performance and quality of services performed by such subcontractors or subconsultants as it is for services performed directly by Consultant or Consultant's employees. (c) To the extent Consultant requires access to private property to perform its services hereunder,Consultant shall be required to make arrangements to obtain such access. However,in the event Client has already secured access for Consultant to any such property through a right of entry agreement,access agreement,letter of consent or other instrument,Consultant shall fully comply with and be subject to the terms and conditions set forth therein. A copy of any such instrument will be provided to Consultant upon request. SECTION 2. CONSULTANT'S RESPONSIBILITIES. (a) Consultant shall be responsible for the professional quality, technical accuracy and timely completion of Consultant's work,including that performed by Consultant's subconsultants and subcontractors,and including reports and other services,notwithstanding Client's initial acceptance of same. (b) Consultant shall be responsible, in accordance with applicable law,to Client for all loss or damage to Client caused by Consultant's negligent act or omission; and Consultant hereby irrevocably waives and excuses Client and Client's attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an action,including any such requirements set forth in Section 13-20-602,C.R.S.or similar statute,whether now existing or hereafter enacted. (c) Consultant shall be completely responsible for the safety of Consultant's employees in the execution of work under this Agreement and shall provide all necessary safety and protective equipment for said employees, if any. (d) Before undertaking any work or incurring any expense which Consultant considers beyond or in addition to the Statement of Work described in Schedule I or otherwise contemplated by the terms of this Agreement,Consultant shall advise Client in writing that(i) Consultant considers the work beyond the scope of this Agreement, (ii)the reasons that Consultant believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized in writing by Client. The compensation for such authorized work shall be negotiated. Unauthorized work shall not be compensated. SECTION 3. FEES FOR SERVICES; PAYMENT. (a) Client will pay to Consultant as full compensation for all services required to be performed by Consultant under this Agreement,except for services for additional work or work beyond the scope of this Agreement,the maximum sum of U.S. $33,500.00.Said sum shall be paid in two equal payments of$16,750.00,the first within 30 days of execution of this Agreement and the second upon project completion,as determined by Client in its sole and absolute discretion.Project completion shall be no later than September 1,2020.Client may require and documents or certifications from Consultant prior to Client making a finding of project completion. (b) Consultant shall submit periodically,but not more frequently than monthly,records of time worked and services rendered. Records shall contain appropriate documentation, if available, evidencing that such services have been performed. Consultant must submit a written request and obtain signed approval prior to completing any work beyond the scope of this agreement. (c) No separate or additional payment shall be made for profit, overhead, telephone expenses, lodging, routine photocopying, computer time,secretarial or clerical time, or similar expenses. (d) No compensation shall be paid to Consultant for services required and expenditures incurred in correcting Consultant's mistakes or negligence. (e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the provisions of Section 2(d). (f) In the event services under this Agreement are phased and to be performed in more than one fiscal year or are subject to annual appropriation,Consultant acknowledges that funds only in the amount of initial appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. SECTION 4. CLIENT'S RESPONSIBILITIES. (a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant information,data and previous reports accessible to Client which Consultant may reasonably require. (b) Client shall designate a Project Representative to whom all communications from Consultant shall be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information and make decisions with respect to the Project. Said representative shall not,however,have authority to bind Client as to matters of governmental policy or fiscal policy,nor to contract for additions or obligations exceeding a value which is the lesser of$5,000.00 or 5%of the maximum contract price. (c) Client shall examine all documents presented by Consultant,and render decisions pertaining thereto within a reasonable time. The Client's approval of any reports,documents or other materials or product furnished hereunder shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. (d) Client shall perform its obligations and render decisions within a reasonable time under the circumstances presented. Based upon the nature of Client and its requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact, when all information reasonably necessary for Client to responsibly render a decision has been furnished. A period of45 days shall be presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The above periods of presumed reasonableness shall be extended where information reasonably required is not within the custody or control of Client but must be procured from others. SECTION 5.TERM AND TERMINATION (a) Term. The term of this Agreement begins on the Effective Date and ends on September 1,2020,unless sooner terminated in accordance with this Agreement. Client reserves the right to extend the term of this Agreement in accordance with the extension of the Project Agreements,or in one-year increments by written acceptance of both parties. (b) Fund Appropriation. This agreement is expressly made subject to the limitations of the Colorado Constitution. Nothing herein shall constitute,nor be deemed to constitute,the creation of a debt or multi-year fiscal obligation or an obligation of future appropriations by the City Council of Pueblo, contrary to Article X, §20 of the Colorado Constitution or any other constitutional, statutory or charter debt limitation. Notwithstanding any other provision of this agreement,with respect to any financial obligation of City which may arise under this agreement in any fiscal year after the current year,in the event the budget or other means of appropriations for any such year fails to provide funds in sufficient amounts to discharge such obligation,such failure shall not constitute a default by or breach of this agreement. The termination of this Agreement due to lack of funding shall be without penalty to the City. 2 (c) Client reserves the right to terminate this Agreement and Consultant's performance hereunder,at any time upon written notice,either for cause or for convenience. Upon such termination,Consultant and its subcontractors shall cease all work and stop incurring expenses,and shall promptly deliver to Client all data, reports,plans,calculations, summaries and all other information,documents,work product and materials as Consultant may have accumulated in performing this Agreement,together with all finished work and work in progress. (d) Upon termination of this Agreement for events or reasons not the fault of Consultant,Consultant shall be paid the monthly rate on a pro-rated basis for all services rendered and reasonable costs incurred to date of termination,together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a). (e) In the event termination of this Agreement or Consultant's services is for breach of this Agreement by Consultant, or for other fault of Consultant including but not limited to any failure to timely proceed with work, or to pay its employees and consultants,or to perform work according to the highest professional standards,or to perform work in a manner deemed satisfactory by Client's Project Representative, then in that event, Consultant's entire right to compensation shall be limited to the lesser of: (a)the reasonable value of completed work to Client,or(b)payment at the monthly rate on a pro-rated basis for services satisfactorily performed and reimbursable expenses reasonably incurred,prior to date of termination. (f) Consultant's professional responsibility for its completed work and services shall survive any termination. SECTION 6. SITE ACCESS. In the event the Project will require access to property not under the control of Client, Consultant and Consultant's employees and consultants shall obtain all additional necessary approval and clearances required for access to such property. Client shall assist Consultant in obtaining access to such property at reasonable times but makes no warranty or representation whatsoever regarding access to such property. Notwithstanding the foregoing,Consultant understands and agrees that entry to some property by Consultant may be subject to compliance by Consultant with the terms and conditions of an access agreement in accordance with section 1(c)of this Agreement. SECTION 7. EQUIPMENT AND SOFTWARE. Consultant may be provided with Client owned equipment ("Equipment"), such as computers or software, for Consultant's work on the Project.All Equipment shall remain the property of Client and Consultant shall make no claim to any Equipment or other Client property provided under this Agreement. Consultant shall return the Equipment and any Client property upon earliest of the(i)completion of the Project,(ii)termination of this Agreement,or(iii)expiration ofthis Agreement. Consultant acknowledges that the Equipment contains Confidential Information and protected systems and shall immediately notify Client of any issue with Equipment, including the destruction or theft thereof.Consultant shall cooperate in all instances with Client to ensure compliance with Client's policies, including its information technology policies, and the protection of Client's data and systems. SECTION 8. USE OF DOCUMENTS. Data, plans, reports and all other documents prepared or provided by Consultant hereunder shall become the sole property of Client upon their creation,subject to applicable grant requirements,and Client shall be vested with all rights therein of whatever kind or nature and however created, whether by common law, statute or equity. Client shall have access at all reasonable times to inspect and make copies of all notes, plans, reports and all other data or other documents pertaining to the work to be performed under this Agreement. In no event shall Consultant publish work product developed pursuant to this Agreement except(i)with advance written consent of Client, which consent may be granted or withheld in Client's sole and absolute discretion,and(ii)in full compliance with the requirements of this Agreement and applicable regulations. SECTION 9. INSURANCE AND INDEMNITY. (a) Consultant agrees that it shall procure and will maintain during the term of this Agreement,such insurance as will protect it from claims under workers'compensation acts,claims for damages because of personal injury including bodily injury,sickness or disease or death of any of its employees or of any person other than its employees,claims or damages because of injury to or destruction of property including loss of use resulting therefrom, and from claims for damages for professional liability. 3 (b) Consultant agrees to hold harmless,defend and indemnify Client from and against any liability to third parties, arising out of negligent acts or omissions of Consultant, its employees, subcontractors and consultants. SECTION 10. SUBCONTRACTS. (a) Client acknowledges that Consultant is the prime contractor and the only party with whom Client has a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through subconsultants or subcontractors,Consultant shall contractually bind each of its subconsultants and subcontractors by subcontract agreement to all of the terms of this Agreement which are for the benefit of Client,and Client shall be a third-party beneficiary of those subcontract provisions. (b) Consultant shall indemnify and defend Client from all claims and demands for payment for services provided by subcontractors of Consultant. (c) Consultant acknowledges that,due to the nature of the services to be provided under this Agreement,the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility for services performed under this Agreement. Consequently, Consultant shall not assign or reassign Project work to any person to whom Client has reasonable objection. SECTION 11. MISCELLANEOUS. (a) Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either Consultant or Client by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed,or in lieu of such personal service,when deposited in the United States mail,first-class postage prepaid,addressed to the Client,Attention:Nicholas A.Gradisar,Mayor, I City Hall Place,Pueblo, Colorado 81003;or to Consultant,Attention: Donna Souder,Chief Strategy Officer,Colorado State University—Pueblo,2200 Bonforte Boulevard, Pueblo, Colorado 81001-4901. Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. (b) Entire Agreement. This instrument contains the entire agreement between Consultant and Client respecting the Project,and any other written or oral agreement or representation respecting the Project or the duties of either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and void.In the case of any conflict between the terms of this Agreement for Professional Services and terms of Schedule 1 or any other attachment hereto,the terms of this Agreement shall govern. (c) Successors and Assigns. This Agreement shall be binding on the parties hereto and on their successors and assigns;provided,however,neither this Agreement,nor any part thereof, nor any moneys due or to become due hereunder to Consultant may be assigned by it without the written consent of Client, which consent may be withheld in Client's sole and absolute discretion. Any assignment or attempted assignment in violation of this subsection shall be void. (d) Amendments. No amendment to this Agreement shall be made nor be enforceable unless made by written amendment signed by an authorized representative of Consultant and by Client in accordance with the requirements of Section 4(b)of this Agreement or upon authorization of Client's governing board. (e) Choice of Law. This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. Any unresolved dispute arising from or concerning any breach of this Agreement shall be decided in a state court of competent jurisdiction located in Pueblo,Colorado. (f) Equal Employment Opportunity. In connection with the performance of this Agreement,neither Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race,color,religion,sex,national origin,disability,gender orientation or age. Consultant shall endeavor to ensure that its employees are treated during employment without regard to their race,color,religion, sex,national origin,disability, gender orientation or age. (g) Severability. If any provision of this Agreement,except for Section 2,is determined to be directly contrary to and prohibited by law or the requirements of any grant or other Project funding source,then such provision shall be deemed void and the remainder of the Agreement enforced. However, it is the intent of the parties that Section 2 of this Agreement not be severable,and that if any provision of said section be determined to be contrary to law or the terms of any federal grant,then this entire Agreement shall be void. 4 IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as of the Effective Date above written. CITY OF PUEBLO, A MUNICIPAL CORPORATION COLORADO STATE UNIVERSITY - PUEBLO By��� )&6, By: 4444A44_ Nicholas A. Gra Isar, Mayor AttestCLQ Title: President City Clerk [ SEAl,j BALAN E OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. le "IMP 40e Director of Finance APPROVED AS TO FORM: City Attorney 5 Schedule 1 2020 Update to the Pueblo Food System Assessment & Food Access Report Proposal for Research 6 2020 Update to the Pueblo Food System Assessment& Food Access Report Proposal for Research James Hale, Ph.D. CSU-Fort Collins, Institute for Research in the Social Sciences Kelsea Macllroy, M.A., M.Ed., Macllroy Research & Consulting, CSU-Pueblo Adjunct Sociology Instructor, Ph.D. Candidate (CSU-Fort Collins) Jonathan Rees, Ph.D., CSU-Pueblo History Jonathan Poritz, Ph.D., CSU-Pueblo Mathematics Client: Pueblo Food Council (City of Pueblo) Project Purpose: The purpose of this document is to present a proposal for research to update and add to the 2013 study "Pueblo County Food System Assessment Public Health & Food Access Report" (referred to as the "2013 FSA" from here on) completed by the Pueblo City-County Health De- partment, WPM Consulting, and Colorado State University Extension. The two overriding goals of this study are: 1) To obtain information about local and regional food system of Pueblo County that will help the actors in that system provide more safe, fresh, and healthy foods and to improve access, food security, and the health of all Pueblo County residents. 2) To assist the Pueblo Food Council and its many offshoots achieve their stated goal to "collectively work toward developing a food value chain that creates positive com- munity development and economic growth." In updating the 2013 study, the questions we will try to answer include: • What is the state of food access, food security, and health of Pueblo city/county resi- dents in 2020? • What changes have taken place in the Pueblo city/county food system since the 2013 study? • How does the local and regional food system of Pueblo city/county currently facilitate ac- cess to safe, fresh, and healthy foods? • What changes to the Pueblo city/county food system would Pueblo city/county residents like to see? • How does grocery leakage, as well as the out-of-town market for groceries in Pueblo, affect Pueblo County citizens and the overall economic health of Pueblo's food system. • How do public safety issues affect the food choices of Puebloans? Having witnessed both the closure of multiple grocery stores in Pueblo and considerable economic growth in other segments of the Pueblo economy, we believe that a new study along the lines of the previous Pueblo Health Department/Colorado State University Extension study is very much in order. However, unlike that effort we propose one section that will be a new sur- vey that focuses on food access, food security, and grocery leakage in the Pueblo area. The second section will be a more detailed description of Pueblo's food system, based on inter- views, observation, and focus groups with actors from different segments of the system. For 1 purposes of this proposal, we will offer tiers of possible work outcomes, which are reflected in our budget at the end. The final scope of work for this study will be based on consultation with the Pueblo Food Council and their desired outcomes. Recognizing our scholarly deficiencies, Jonathan and Jonathan have recruited Kelsea Macllroy (Pueblo resident, CSU-Pueblo Adjunct Instructor, and Ph.D. Candidate in Sociology at CSU-Fort Collins)to help us with this larger endeavor. She has direct experience in similar ef- forts and will be a full partner in our work here. Her expertise will help us design suitable ques- tions to assess both deficiencies and needs within the food system, as well as build a study based on existing models done in other communities. The report will include a profile of community socio-economic and demographic charac- teristics of Pueblo County. As part of this description, attempts will be made to gather data on individual neighborhoods of the city of Pueblo. It will identify agricultural resources and food-re- lated services in this area. There are unique cultural characteristics that separate Pueblo from the rest of Colorado (like its diverse racial and ethnic make-up) and the report will describe those as well. The report will also include a description of the characteristics of Pueblo's grocery store scene to explore what makes it different than other parts of Colorado. It is also worth not- ing that Pueblo's food system, almost by definition, extends well into Pueblo County. As part of these efforts, following up on our short report over the summer, we will assem- ble a brief history of the Pueblo Chile, in an effort to highlight that success story as a model go- ing forward. In many ways, the Pueblo Chile has become like the Buffalo Chicken Wing, a suc- cessful food that has become directly identified with a place. Like Buffalo, New York, a city suf- fering from de-industrialization, the Pueblo Chile has become something else for people from elsewhere to think about when they think about our town. Unlike Buffalo, Pueblo has the poten- tial to grow different foods that could potentially become identified with this area too. Telling that story would help make it more likely for others to repeat that process, so that not just Pueblo Chile but the whole "Pueblo Food Scene" could gain traction in the broader culture. Exploring these different facets of Pueblo's food system using a variety of research tools will provide the Pueblo Food Council with a firm understanding of food access, food security, and food choices in Pueblo. This information on how Pueblo residents currently make food choices and barriers to access, as well as desires they have for their food system, the Pueblo Food Council will have the information they need to set goals for improving different aspects of Pueblo's food system. It will also help actors, including potential new businesses, understand the environment in which they would be operating. This report will also provide local officials with insight into how local laws and regulations can be modified or changed to improve the per- formance of this system, and therefore the health and wellness of their constituents. Project Summary In order to answer our research questions we propose to gather a variety of quantitative and qualitative data that draws from the previous study and the USDA Community Food Secu- rity Assessment Toolkit. Data will come from both primary and secondary sources, including 1) existing data from entities like the United State Department of Agriculture Economic Research Service's Food Environment Atlas, Bureau of Labor Statistics, and others; 2) a 2020 Pueblo 2 Food System Assessment resident survey; 3) 2020 Pueblo Food System Assessment inter- views with key informants; 5) updated GIS maps illustrating available community data on food access and security. 1) Existing Data Sources Drawing from existing data sources like the USDA Economic Research Service's Food Environ- ment Atlas, the Bureau of Labor Statistics, and others we will be able to paint a picture of the food environment in Pueblo City/County using a variety of indicators. These indicators include store and restaurant proximity, food and nutrition assistance programs, demographic infor- mation, employment, and homeownership rates -all of which are indicators commonly used to describe food access, security, and health. 2) Pueblo Resident Survey A resident survey will be conducted asking participants- residents of Pueblo city/county -to de- scribe where they purchase food, their household food security, food choices in addition to per- sonal and community factors that impacted their purchasing of fresh and healthy foods. The sur- vey will be administered both online and in person in hardcopy, with a Spanish version available as well. In order to access the most representative sample possible, advertisements will take place on the radio, social media, local television, newspaper, and postings at various outlets throughout town including city hall, county buildings, libraries, and the university. Every attempt will be made to reach under-sampled populations through utilizing CSU-Pueblo students trained to administer hardcopies of surveys at food pantries, soup kitchens, senior services, the univer- sity, and other locations. Attempts will also be made to ensure a representative sample of Pueblo city/county neighborhoods is reached. Examples of questions include: - Demographic information - Questions about where people purchase their food - Questions about food choices, specifically referencing frequency of fast food purchases, frequency of consumption of fruits and vegetables, and how often people eat out - Questions about barriers to healthy food choices - Questions about what additional options people would like to see in Pueblo for food pur- chasing People filling out the survey online will also be able to offer qualitative answers to questions such as: - What factors play a role in where you shop for groceries? - How do you make decisions about what to eat for dinner? The target populations for filling out these surveys will include: university students, senior citi- zens, residents of neighborhoods with higher levels of poverty and/or food insecurity, rural resi- dents, and other groups as suggested in consultation with funders. Our goal is to produce a 3 large enough sample to break down the responses by individual Pueblo neighborhoods and se- lect communities outside Pueblo but within Pueblo County. 3) Key Informant Interviews To gather information from across the food system, key informant interviews will be conducted with select stakeholders to provide a variety of perspectives. Key informants will include stake- holders in agriculture, food production, food processing, representatives of hunger and poverty organizations, nutrition educators, food assistance program administrators, school food adminis- trators, and potentially rural development. The number of key informant interviews will be deter- mined by the level of funding for the assessment. Key informants will be asked to describe barri- ers, challenges, and other factors in safe and healthy food access they witness or experience in their work. These interviews will provide more in-depth qualitative perspectives that can help shed light on the survey responses. Examples of questions include: - What barriers to food access do you witness in your work? - What would you like to see change in Pueblo's food system? 4) Pueblo Maps -possibly in partnership with Pueblo County GIS Center In order to provide an illustration of the Pueblo food system, maps utilizing GIS data will be used to demonstrate access to food purchasing, transportation links, as well as demographic infor- mation in Pueblo city/county. Statistical data gathered through the survey will be combined with information on individual neighborhoods in Pueblo to create visual representations of food ac- cess and security in Pueblo. Current and potential partners in this Food System Assessment include: Colorado State University - Pueblo Pueblo Department of Public Health and Environment Colorado State University Extension Pueblo County GIS Center Others The September 2013 Pueblo County Food System Assessment concluded with a summary of challenges and opportunities for offering county residents better access to healthy food. We will conclude our study by revisiting those challenges and opportunities, highlighting which ones re- main and which ones have become more serious in recent years. Under opportunities, we will go beyond the explicit concerns of that study and connect our research directly to the broader range of economic goals expressed by the new Pueblo Food Council. We will also offer some analysis of why recommendations from the 2013 study were not acted upon to the ideal extent, and how the new Pueblo Food Council is uniquely positioned to take on these challenges. Drawing on lessons from other municipalities, a thorough literature review will help inform our analysis. 4 Deliverables: To be delivered upon completion of project based on an agreed Project Timeline. 1) Report on findings. This report will include all relevant data gathered in the process of conducting research and analysis of said data to help answer the research questions. a) Executive Summary of report 2) A 60-90 minute presentation and discussion of findings with funders. Delivered at meet- ing with funders (and any one funders choose to invite) within one month of the end of Month 6. a) The presentation and discussion format allows for the researchers to present their findings and engage in an interactive process to unpack the data presented in both the report and presentation. b) Powerpoint slides (.ppt)will be delivered as well. c) On an as needed basis, the researchers with work with funders to provide tran- scripts of interviews and focus groups while maintaining any requirements for confidentiality as per IRB approval. For the researchers: One article submitted for academic publication by researchers based on this research. Timeframe TBD. Proposed Timeframe: Once a "notice to proceed"has been granted the timeline will proceed as follows. Tasks Time Period Combined Hours 1. CSU-Pueblo IRB approval Months 1 —2 15-20 a. Develop IRB documents b. Submit documents to IRB c. Receive IRB approval 2. Gather and examine existing data, document analysis & Months 1 —6 25-50 literature review a. Determine what currently existing data there is from na- tional, state, regional, and local agencies b. Collect relevant data and markers c. Analysis of existing secondary data d. Compilation of literature about other towns that can help inform Pueblo County's experience 5 3. Interviews Months 1 -5 - 50-200 a. In concert with funding agency and relevant stakehold- ers (as applicable) identify key participants in Pueblo Food System and interview them b. Develop, test, revise, and finalize protocols for inter- views c. Schedule time, location, translation services, and par- ticipants d. Travel to, facilitate interviews, take notes, and record interviews e. Transcription (an outside transcriptionist will be used) f. Follow up (including memoing, thanks yous) 4. Surveys Months 1 - 5 - 50-200 a. Develop, test, and revise surveys b. Finalize survey administration locations, number of sur- veys needed, and survey administration methods. c. Translation into Spanish d. Outreach for and advertise online surveys e. Recruit and train survey administrators in administering survey* f. Travel, administer hardcopy and online surveys g. Clean and enter survey data into analysis software 5. Participant Observation Months 1 -5 10-30 a. Identify observation locations and events (such as rele- vant locations, meetings, and events that pertain to the food systems assessment) b. Travel, attend, and observe c. Note taking and memoing 6. Data analysis Months 3-6 50-100 a. Coding and analysis of qualitative data for themes b. Clean-up, organization, and analysis of quantitative data c. Develop outline for findings 6 7. Deliverables Month 6+** 25-50 a. Prepare research findings presentation b. Prepare Final Report and Executive Summary of find- ings c. Thematically organized direct quotes in consultation with funders *There is the possibility of coordinating and partnering with a Sociology Research Methods class at CSU-Pueblo. This would provide the students with real life research experience in ad- ministering and gathering survey data as well as help facilitate distribution of surveys to a wider population. ** Presentation of findings available by month six but dependent on scheduling with funding agency for presentation. Presentation will be complete within one month of the final month of project completion. Project Budget Summary Activity Hours Cost Develop detailed research agenda including IRB approval 20 $1,500 Gather and analyze secondary data 100-200 $7,000-13,000 Conduct interviews - Interviews (10-30) (approx. 3 hours prep, execution, and follow up per session) - Observation of 5-10 relevant events, locations, or meetings Develop and administer surveys 50-150 $3,000-6,000 - Advertising and outreach for online survey - Online survey portal - Recruit and train survey administrators - Hardcopies of surveys - Translation service es for survey and answers Transcription of interview recordings Per minute $1,500-3,000 7 siek Data analysis and deliverables 100-150 $6,000-9,000 Travel (to survey sites, focus groups, interviews) $500-1,500 TOTAL COST $20,000- 33,500 Estimated costs are based on an average charge of$60/hour for consultant fee. Costs may vary depending on CSU-Pueblo. Costs may vary depending on ability of partnering with Sociology Research Methods class for distribution of surveys. Costs will vary depending on finalized "scope of work" in consultation with funders. 8