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HomeMy WebLinkAbout09643ORDINANCE NO. 9643 AN ORDINANCE APPROVING A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND THE GATES FAMILY FOUNDATION, ACCEPTING FUNDS IN THE AMOUNT OF $25,000, AND BUDGETING AND APPROPRIATING SAID FUNDS TO THE SRDA – HVAC ADDITION PROJECT, PL1905 AND AUTHORIZING THE MAYOR TO EXECUTE SAME WHEREAS, the Gates Family Foundation has offered the City of Pueblo a grant award in the amount of $25,000 for the SRDA – HVAC Addition Project; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Colorado Municipal Corporation, and the Gates Family Foundation, a copy of which is attached, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. Funds in the amount of $25,000 from the Gates Family Foundation shall be accepted, budgeted and appropriated to the SRDA – HVAC Addition Project No. PL1905. SECTION 3. The officers and staff of the City are authorized and directed to perform any and all acts consistent with the intent of the Ordinance to implement the policies and procedures described therein. SECTION 4. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on January 13, 2020. Final adoption of Ordinance by City Council on January 27, 2020. President of City Council Action by the Mayor: ☒ Approved on January 29, 2020 . ☐ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor: ☐ Council did not act to override the Mayor's veto. ☐ Ordinance re-adopted on a vote of , on ☐ Council action on __________________failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-3 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: January 13, 2020 TO: President Dennis E. Flores and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Brenda Armijo, City Clerk FROM: Scott Hobson, Acting Director of Planning and Community Development SUBJECT: AN ORDINANCE APPROVING A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO, A COLORADO MUNICIPAL CORPORATION AND THE GATES FAMILY FOUNDATION, ACCEPTING FUNDS IN THE AMOUNT OF $25,000, AND BUDGETING AND APPROPRIATING SAID FUNDS TO THE SRDA – HVAC ADDITION PROJECT, PL1905 AND AUTHORIZING THE MAYOR TO EXECUTE SAME SUMMARY: The proposed Ordinance approves a grant agreement between the City of Pueblo and the Gates Family Foundation, accepts, budgets and appropriates funds in the amount of $25,000 for the SRDA – HVAC Addition Project No. PL1905 and authorizes the Mayor to execute same. PREVIOUS COUNCIL ACTION: The City Council on November 26, 2018, budgeted $575,000.00 for the SRDA Air Conditioning System Capital Improvements, CI1909. On September 9, 2019, City Council established project SRDA – HVAC Addition, PL1905, accepted $50,000 from SRDA, budgeted and appropriated the funds to PL1905 and transferred $575,000 from CI1909 to PL1905. BACKGROUND: The Senior Resource Development Agency (SRDA) has been located in the City-owned building at 230 North Union Avenue since 1994. The City is investigating the replacement of the HVAC system. Maintenance costs for the system and the frequency of each repair continues to increase each year, causing additional budget risk. In 2018, the City of Pueblo Public Works Department hired Weidner & Associates Architecture to create schematic drawings and a preliminary cost estimate. Given the size of the new air conditioning and heating units, it was determined that placing them inside the existing building was not possible and an addition to the building would be required. The Gates Family Foundation has awarded a grant in the amount of $25,000 to the Project for a portion of the local match for the grant application to the Department of Local Affairs (DOLA) for an additional $900,000 to complete the funding needed for the Project totaling $1.8 million. FINANCIAL IMPLICATIONS: The Gates Family Foundation grant in the amount of $25,000 shall be accepted and budgeted to the SRDA – HVAC Addition Project, No. PL1905. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: None. ALTERNATIVES: The Project could be delayed until additional funds are secured. RECOMMENDATION: Approve the Ordinance. Attachments: Proposed Ordinance Grant Agreement DocuSign Envelope ID: F5645610-9516-40D0-8495-B5D5FBCF3692 ATf:s } Amin I0LINPATION GRANT AGREEMENT By accepting this grant, your organization (hereafter "GRANTEE") agrees to the following terms and conditions of the Gates Family Foundation (hereafter`'FOUNDATION"). 1. To use the funds only for the tax-exempt purpose as described in the grant application and subsequent grant notification letter and not for any other purpose without the FOUNDATION's prior written approval. 2. To not expend any grant funds for any political or lobbying activity or for any purpose other than one specified in section 170(c)(2)(b) of the Code. 3. To notify the FOUNDATION immediately of any change in (a) GRANTEE'S legal or tax status, (b) GRANTEE'S executive or key staff responsible for achieving the grant purposes, (c) GRANTEE'S ability to expend the grant for the intended purpose, and (d) any expenditure from this grant for any purpose other than those for which the grant was intended. 4. To maintain books and records adequate to demonstrate that it maintained the grant funds in a separate fund dedicated to the purpose for which the grant is made, and to maintain records of expenditures adequate to identify the purposes for which, and manner in which, grant funds have been expended. 5. To give the FOUNDATION reasonable access to the grantee's files and records for the purpose of making such financial audits, verifications, and investigations as it deems necessary concerning the grant, and to maintain such files and records for a period of at least four years after completion or termination of the project. 6. To return to the FOUNDATION any unexpended funds or any portion of the grant that is not used for the purposes specified herein. 7. If the GRANTEE deems appropriate and helpful, the GRANTEE can publicly acknowledge the grant to include (but does not require) building signage, project descriptions, or other grantee external communications, such as annual reports, websites, social media, or other platforms. If the GRANTEE plans to produce significant signage, media releases or stories about the FOUNDATION's commitment, please contact the FOUNDATION in advance to obtain permissions and logos (Melissa Davis, mdavis a,gatesfamilyfoundation.org). However, the FOUNDATION respectfully requests that no statues, plaques, or framed certificates be presented to the FOUNDATION for its support of projects or organizations. Gates Family Foundation Agreement with Grant Recipient Page 2 8. To allow the FOUNDATION to include information about this grant in the FOUNDATION's periodic public reports, newsletter, news releases, social media postings, and on the FOUNDATION's website. This information includes the amount and purpose of the grant, , your logo or trademark, any photographs you have provided or the FOUNDATION has taken or commissioned, and other information and materials about your organization and its activities. 9. To submit a written report summarizing the project promptly following the end of the period during which you are to use all grant funds and to submit any interim reports the FOUNDATION may require. Your reports should describe your progress in achieving the purposes of the grant and include a detailed accounting of the use and expenditure of grant funds. BY. 94440.: City of Pueblo 1404sprie Signature of Executive Director Organization Name Nicholas A. Gradisar, Mayor 12/31/2019 Print Name Date 3814-1910 Log# Date of Award Letter 12/13/2019 DocuSign Envelope ID: F5645610-9516-40D0-8495-B5D5FBCF3692 GATES FAMILY FOUNDATION December 13, 2019 Mr. Bill Zwick Capital Projects Manager City of Pueblo 1 City Hall Place Pueblo, CO 81003 Dear Mr. Zwick: I am pleased to inform you that the trustees of the Gates Family Foundation adopted a resolution during their December 2019 meeting that provides for the following commitment: To City of Pueblo: Be it resolved that the Gates Family Foundation make a grant in the amount of$25,000 for the replacement HVAC system, contigent upon the receipt of$900,000 from the Department of Local Affairs grant award by December 2, 2020. Supporting documentation of the total project cost and the funds raised must be submitted prior to payment of the Gates grant. We have implemented the use of DocuSign to secure grant agreement signatures. Please contact Lisa Rucker at 303-316-3018 should you have any questions completing the grant agreement. Sincerely, 014:145,1444.11.7" Whitney Johnson Program Officer Enclosures 3814-1910 1390 Lawrence Street.Suite 400 Denver80'04-2081 www orq