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RESOLUTION NO. 14343
A RESOLUTION APPROVING A PROFESSIONAL
SERVICES AGREEMENT IN THE AMOUNT OF $34,800
BETWEEN THE CITY OF PUEBLO, A COLORADO
MUNICIPAL CORPORATION, AND 2WR OF COLORADO,
AND SETTING FORTH $6,960 FOR CONTINGENCIES AND
ADDITIONAL WORK RELATING TO THE PHASE II, POPE
BLOCK WEST REMODEL PROJECT, PL2001 AND
AUTHORIZING THE DIRECTOR OF PURCHASING TO
EXECUTE SAME
WHEREAS, 2WR of Colorado has been selected to provide Professional Services
for said Project; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Agreement for Professional Services dated January 13, 2020, between the
City of Pueblo, a Colorado Municipal Corporation, and 2WR of Colorado, a copy of which
is attached hereto and on file at the office of the City Clerk, having been approved as to
form by the City Attorney, is hereby approved.
SECTION 2.
The Director of Purchasing is hereby authorized to execute and deliver said
Agreement on behalf of the City of Pueblo, and the City Clerk shall affix the Seal of the
City thereto and attest same.
SECTION 3.
Funds in the amount of $34,960 for said Professional Services shall be paid from
the Pope Block West Remodel Capital Project, PL2001.
SECTION 4.
In addition to the amount set forth, as aforementioned, an additional amount of
$6,960 is hereby established for contingencies and additional work approved by the City.
SECTION 5.
The officers and staff of the City are authorized and directed to perform any and
all acts consistent with this Resolution and the attached Agreement to implement the
policies and procedures described herein.
SECTION 6.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED January 13, 2020
BY: Ed Brown
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
CITY CLERK
City Clerk’s Office Item # M-2
BACKGROUND PAPER FOR PROPOSED
RESOLUTION
COUNCIL MEETING DATE:
January 13, 2020
TO: President Dennis E. Flores and Members of City Council
CC: Nicholas A. Gradisar, Mayor
VIA: Brenda Armijo, City Clerk
FROM: Scott Hobson, Acting Director of Planning and Community Development
SUBJECT: A RESOLUTION APPROVING A PROFESSIONAL SERVICES
AGREEMENT IN THE AMOUNT OF $34,800 BETWEEN THE CITY OF
PUEBLO, A COLORADO MUNICIPAL CORPORATION, AND 2WR OF
COLORADO, AND SETTING FORTH $6,960 FOR CONTINGENCIES AND
ADDITIONAL WORK RELATING TO THE PHASE II, POPE BLOCK WEST
REMODEL PROJECT, PL2001 AND AUTHORIZING THE DIRECTOR OF
PURCHASING TO EXECUTE SAME
SUMMARY:
This Resolution approves an Agreement for Professional Services relating to Phase II of
the Pope Block West Building Remodel Project.
PREVIOUS COUNCIL ACTION:
None.
BACKGROUND:
The Mayor is investigating the feasibility to relocate the departments of Planning and
Public Works, and other City departments into the Pope Block West Building. The current
Public Works and Planning offices located at 211 East D Street were built in 1971 and
are over utilized and outdated. In 1998, the Pope Block West Building, owned by the City,
was remodeled for the Qual Med Corporation and has been mostly vacant for twenty
years. The first floor of the Pope Block West Building is approximately 11,000 square feet,
vacant and underutilized. It is an open office space with flexibility for remodel of office
rooms and use of existing cubicles. The first floor has updated ADA restrooms and space
for a secure customer service intake area and offices. The entry on Court Street will
require a new ADA accessible ramp. The Phase I Study and Schematic Design has
investigated the space and the first floor has enough room to include the offices of Public
Works and Planning which includes Stormwater and Housing if needed. The basement
would be used for storage and conference rooms. The Mayor has decided to continue
with the final design, construction estimate and construction documentation to remodel
the first floor of the building. This Phase will also look at using parts of the building for the
Finance Department as it too needs more room for its operation.
FINANCIAL IMPLICATIONS:
Funds for the completion of Phase II of the Professional Services Agreement in the
amount of $34,800 will be paid from the Pope Block West Building Remodel Project No.
PL2001. An additional amount of $6,960 will be available from said account to pay for any
City approved contingencies or additional work.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
None.
ALTERNATIVES:
Denial of this Resolution will result in the delay of the Project.
RECOMMENDATIONS:
Approve the Resolution.
Attachments:
ProposedResolution
Professional Services Agreement
STANDARD FORM OF
AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES
THIS AGREEMENT made and entered this 13`h day of January, 2020 by and between the City
of Pueblo, a Municipal Corporation (hereinafter "Owner") and 2WR of Colorado, Inc., a
professional architectural firm (hereinafter "Architect") for Architect to render certain professional
architectural and related services for Owner in connection with Project #19-036, Project Name:
Architectural and Consulting Services for the Remodel of the Pope Block West Building,
hereinafter referred to as the "Project." In consideration of the mutual covenants hereinafter set forth,
the parties agree as follows:
SECTION 1. GENERAL.
1.1 Architect shall satisfactorily perform professional architectural services for all phases of
Project indicated below by mark placed in the appropriate box or boxes:
[ X ] - Study and Report Phase
[X ] - Preliminary Design(Schematic) Phase
[X ] - Final Design Phase
[ X ] - Construction Documents& Bidding Phase
[ X ] - Construction Phase
Upon completion of any phase,Architect shall not proceed with work on the next phase,if any,until
authorized in writing by Owner to proceed therewith.
Such services shall include all usual and customary professional architectural services and the furnishing
(directly or through its professional consultants) of customary and usual civil, mechanical, electrical
engineering, environmental, and planning services. Architect shall also provide any landscape
architectural,surveying and geotechnical services incident to its work on the Project.
1.2 In performing the professional services, Architect shall complete the work items described
generally in Appendix A—Scope of Services and the items identified in Section 2 of this Agreement which
are applicable to each phase for which Architect is to render professional services.
1.3 Professional architectural services (whether furnished directly or through a professional
consultant subcontract) shall be performed under the direction and supervision of a registered architect in
good standing and duly licensed to practice in the State of Colorado. Reproductions of final drawings for
construction produced under this Agreement shall be the same as at least one record set which shall be
furnished to Owner and which shall be signed by and bear the seal of such registered architect.
1.4 Surveying work included within or reasonably contemplated by this Agreement shall be
performed under the direction and supervision of a registered Professional Land Surveyor in good standing
and duly licensed to practice in the State of Colorado. All plats and surveys produced under this Agreement
shall be signed by and bear the seal of said Professional Land Surveyor.
1.5 Any engineering services provided under this Agreement shall be performed under the
direction and supervision of a registered professional engineer.
SECTION 2. ARCHITECT SERVICES.
2.1 Study and Report Phase. If Architect is to provide professional services with respect to
the Project during the Study and Report Phase, Architect shall:
(a) Consult with Owner to determine his requirements for the Project and review
available data.
(b) Advise Owner as to the necessity of his providing or obtaining from others data or
services of the types described in paragraph 2.2(c), and assist Owner in obtaining any such services.
(c) Provide special analyses of Owner's needs, planning surveys, site evaluations and
comparative studies of prospective sites and solutions.
(d) Identify and analyze requirements of governmental authorities and regulatory
agencies involved in approval or permitting any aspect of Project.
(e) Provide general economic analysis of Owner's requirements applicable to various
alternatives.
(0 Prepare a Report with appropriate exhibits indicating clearly the considerations
involved and the alternative solutions available to Owner, and setting forth Architect's findings and
recommendations with opinions of probable costs.
(g) Furnish(5) five hard copies and(1)one electronic copy of the Report and present
and review it in person with Owner.
2.2 Preliminary Design (Schematic) Phase. If Architect is to provide professional services
with respect to the Project during the Preliminary Design Phase, Architect shall:
(a) Consult with Owner and determine the general design concept and Project
requirements based upon information furnished by Owner as well as any study Report on the Project.
(b) Prepare and submit to Owner preliminary design documents consisting of final
design criteria,preliminary drawings,an outline of specifications,and written descriptions of all significant
features of Project.
(c) Prepare and submit to Owner a requirements checklist of any subsurface
investigation, additional data, permits, or other information and requirements which is anticipated will be
necessary for the design or construction of Project.
(d) Provide written disclosure to Owner of significant design assumptions and design
risks and advantages/disadvantages inherent in or presented by design alternatives, and make
recommendations to Owner based thereon.
(e) Prepare and submit to Owner a preliminary cost estimate for the Project including
construction cost, contingencies, professional compensation, consultant fees, costs of land and rights of
way, compensation for damages and finance costs, if any.
(f) Architect shall furnish (5) five hard copies and (1) one electronic copy of each
above referenced submittal document to Owner for Owner's use, and shall review same in person with
Owner.
2.3 Final Design Phase. If Architect is to provide professional services with respect to the
Project during the Final Design Phase, Architect shall:
(a) After consultation with the Owner, receipt of Owner's selection of any design
options and review of the Preliminary Design Documents, if any, prepare and submit to Owner final
Drawings showing the scope, extent and character of the work to be performed by contractors, and
Specifications describing such work and the requirement therefor. Such plans and Specifications shall
comply with all applicable building codes and requirements of regulatory agencies having any approval
authority. Final design, including Drawings and Specifications, shall also comply with ADA Accessibility
Guidelines (ADAAG) Manual developed by the U. S. Architectural and Transportation Barriers Board
(1998)or ADA Standards for Accessible Design published at 28 C.F.R. Part 36,Appendix A,whichever is
applicable. Architect shall include an attest statement on each record drawing sheet of final plan
drawings that certifies compliance with either the ADAAG Manual or 28 CFR❑36 Standards.
(b) Make reasonable revisions to the Drawings and Specifications requested by
Owner, informing the Owner of any change in probable construction costs as a result of such revisions.
(c) Provide technical criteria, written descriptions and design data for Owner's use,
and disclose any significant risks and advantages/disadvantages inherent in or presented by design choices.
(d) Based upon Architect's best professional judgment, prepare and submit to Owner
a current detailed cost estimate for the Project including construction cost, contingencies, professional
compensation, consultant fees, land and right of way costs, damages and finance costs, if any.
(e) Architect shall furnish (5) five hard copies and (1) one electronic copy of each above
referenced submittal document to Owner for Owner's use, and shall review same in person with Owner.
2.4 Construction Documents&Bidding Phase. If Architect is to provide professional services
with respect to the Project during the Construction Documents& Bidding Phase, Architect shall:
(a) Prepare and submit to Owner draft forms of contract agreement, general and
special conditions, bid forms invitations to bid, information for bidders, forms of warranty and including
any special requirements imposed upon such contracts by any federal or other funding source and by any
regulatory agency. In preparing such draft forms, Architect shall consider and incorporate, to the extent
both advisable and feasible, owner's standard forms of agreement, warranty, payment and performance
bonds,general conditions and selected specifications.
(b) After review and comment by Owner, prepare and submit all deliverables
identified in Appendix A to this Agreement, final forms of contract agreement, general and special
conditions, Drawings, Specifications, bid forms, invitations to bid, information for bidders, and forms of
warranty, together with any Addenda which may be required or appropriate to correct errors, clarify
Drawings or Specifications or advise of changes. (5) five hard copies and(1)one electronic copy of these
final bid documents shall be furnished to Owner. Unless otherwise specified in Appendix A, a copy of all
contract documents and drawings shall also be submitted to Owner in Microsoft Word and AutoCADD
(2006 or later version) format on electronic media.
(c) Make recommendations to Owner concerning the need for prequalification of
equipment, vendors or bidders, and, if requested by Owner, incorporate prequalification requirements in
final bid and construction contract documents.
(d) Attend a pre-bid conference with bidders to discuss Project requirements and
receive requests for clarification, if any,to be answered by Architect in writing to all plan holders.
(e) Consult with and make recommendations to Owner concerning: acceptability of
bidders,subcontractors,suppliers,materials,equipment, suitability of proposed"or equals",amount of bids
and any other matter involved in consideration and review of bids and bidders upon which Owner may
reasonably request Architect's advice.
2.5 Construction Phase. If Architect is to provide professional services with respect to the
Project during the Construction Phase,after award by the Owner of a general contract or
contracts for construction of the Project, Architect shall:
(a) Perform all duties and functions to be performed by Architect under the terms of
the construction contract.
(b) Visit the Project site, perform observations as to the progress and quality of the
work and advise the Owner as to same. The frequency and level of observation shall be commensurate
with the nature of the work and size of the Project,except that any specific provisions set forth in Appendix
A-Scope of Services concerning the level of observation shall determine Architect's obligation concerning
level of observation.
(c) Make determinations as to whether the work is proceeding in accordance and
compliance with the construction contract documents.
(d) Promptly advise the Owner in writing of any omissions, substitutions, defects or
deficiencies noted in the work of any contractor, subcontractor, supplier or vendor on the Project.
(e) Reject any work on the Project that does not conform to the contract documents.
(f) On request of the Owner, the construction contractor or any subcontractor on the
Project, issue written interpretations as to the Drawings and Specifications and requirements of the
construction work.
(g) Review shop drawings, samples, product data and other submittals of the
contractor for conformance with the design concept of Project and compliance with the Drawings,
Specifications and all other contract documents,and indicate to Contractor and Owner with respect thereto,
any exceptions noted, or modification or resubmittals required.
(h) Review all applications of Contractor for payment and in connection with same,
issue certificates for payment to the Owner for such amounts as are properly payable under the terms of the
construction contract. Each such certificate shall constitute Architect's representation to Owner that he has
inspected the Project and that to the best of his knowledge, the work for which payment has been sought
has been completed by Contractor in accordance with the Drawings, Specifications and other contract
documents.
(i) Subject to written concurrence by Owner, promptly render a written
recommendation to Owner concerning all proposed substitutions of material and equipment.
(j) Draft, for Owner's consideration, and offer recommendations upon, all proposed
change orders and contract modifications.
(k) On application for final payment by the Contractor, make a final inspection of the
Project, assembling and delivering to the Owner any written guaranties, instructions manuals, as-built
drawings, diagrams and charts required by the contract documents, and issuing a certificate of final
completion of the Project.
(I) The Architect shall, if so provided in the construction contract, be the interpreter
of the construction documents and arbiter of claims and disputes thereunder. Upon written request of the
Owner or Contractor, the Architect shall promptly make written interpretations of the contract documents
and render written decisions on all claims, disputes and other matters relating to the execution or progress
of the work on the Project. The interpretations and decisions of the Architect shall be final and binding on
the Contractor and Owner, unless the Director of Public Works of the Owner shall, within seven calendar
days after receipt of the Architect's interpretation or decision, file his written objections thereto with the
Architect and Contractor.
2.6 Additional Responsibilities. This paragraph applies to all phases of Architect's work.
(a) Architect shall be responsible for the professional quality, technical accuracy,
timely completion and coordination of all of Architect's work, including that performed by Architect's
consultants, and including designs, Drawings, Specifications, reports and other services, irrespective of
Owner's approval or acquiescence in same. Architect shall, without additional compensation, correct or
revise any errors,omissions or other deficiencies in his work.
(b) Architect shall be responsible, in accordance with applicable law,to Owner for all
loss or damage to Owner caused by Architect's negligent act or omission; except that Architect hereby
irrevocably waives and excuses Owner and its attorneys from compliance with any requirement to obtain a
certificate of review as a condition precedent to commencement of an action, including any such
requirements set forth in Section 13-20-602,C.R.S. or similar statute.
(c) Architect's professional responsibility shall comply with the standard of care
applicable to the type of engineering and architectural services provided,commensurate with the size,scope
and nature of the Project.
(d) Architect shall be completely responsible for the safety of Architect's employees
in the execution of work under this Agreement, shall provide all necessary safety equipment for said
employees, and shall hold harmless and indemnify and defend Owner from any and all claims, suits, loss
or injury to Architect's employees.
(e) Architect acknowledges that, due to the nature of architectural and related
professional services and the impact of same on the Project, the Owner has a substantial interest in the
personnel and consultants to whom Architect assigns principal responsibility for services performed under
this Agreement. Consequently, Architect represents that Architect has selected and intends to employ or
assign the key personnel and consultants identified in Appendix C - "Identification of Personnel,
Subcontractors and Task Responsibility", attached hereto for the Project assignments and areas of
responsibility stated therein. Within 10 days of execution of this Agreement,Owner shall have the right to
object in writing to employment on the Project of any such key person,consultant or assignment of principal
responsibility, in which case Architect will employ alternate personnel for such function or reassign such
responsibility to another to whom Owner has no reasonable objection. Thereafter,Architect shall not assign
or reassign Project work to any person to whom Owner has reasonable objection.
Within 5 days of execution of this Agreement, Architect shall designate in writing a Project
representative who shall have complete authority to bind Architect, and to whom Owner should address
communications.
(f) Promptly after execution of this Agreement and upon receipt of authorization from
Owner to proceed, Architect shall submit to Owner for approval a schedule showing the order in which
Architect proposes to accomplish his work, with dates on which he will commence and complete each
major work item. The schedule shall provide for performance of the work in a timely manner so as to not
delay Owner's time table for achievement of interim tasks and final completion of Project work, provided
however, the Architect will not be responsible for delays beyond his control.
(g) Before undertaking any work which Architect considers beyond or in addition to
the scope of work and services which Architect has contractually agreed to perform under the terms of this
Agreement, Architect shall advise Owner in writing(i)that Architect considers the work beyond the scope
of this Agreement, (ii) the reasons the Architect believes the out of scope or additional work should be
performed, and(iii) a reasonable estimate of the cost of such work. Architect shall not proceed with such
out of scope or additional work until authorized in writing by Owner. The compensation for such authorized
work shall be negotiated, but in the event the parties fail to negotiate or are unable to agree as to
compensation,then Architect shall be compensated for his direct costs and professional time at the rates set
forth in Appendix B - "Fee Schedule".
2.7 Requirements Where Federal Assistance Provided. [Select onej
[THIS SECTION RESERVED - NOT APPLICABLE TO THIS CONTRACT]
SECTION 3. OWNER'S RESPONSIBILITIES
3.1 Owner shall:
(a) Designate a representative to whom all communications from Architect shall be
directed and who shall have limited administrative authority on behalf of Owner to receive and transmit
information and make decisions with respect to Project. Said representative shall not, however, have
authority to bind Owner as to matters of legislative or fiscal policy.
(b) Advise Architect of Owner's Project requirements including: objective, project
criteria, use and performance requirements, special considerations, physical limitations, financial
constraints,and required construction contract provisions and standards.
(c) Provide Architect with available information pertinent to the Project including any
previous reports,studies or data possessed by Owner which relates to design or construction of the Project.
(d) Assist in arranging for Architect to have access to enter private and public property
as required for Architect to perform his services.
(e) Examine all studies, reports, sketches, Drawings, Specifications, proposals and
other documents presented by Architect,and render written decisions pertaining thereto within a reasonable
time. The Owner's approval of Drawings, design, Specifications, reports and incidental engineering work
or materials furnished hereunder shall not in any way relieve the Architect of responsibility for the
professional adequacy of his work. The Owner's review, approval or acceptance of,or payment for,any of
the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause
of action arising out of the performance of this Agreement.
(f) Upon advice of the necessity to do so from Architect, obtain required approvals
and permits for the Project. The Architect shall provide all supportive documents and exhibits necessary
for obtaining said approvals and permits.
(g) Notify Architect whenever Owner becomes aware of any substantial development
or occurrence which materially affects the scope or timing of Architect's services.
(h) Owner shall perform its obligations and render decisions within a reasonable time
under the presented circumstances. However, given the nature of Owner's internal organization and
requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy
decision or significant financial impact. A period of 45 days shall be presumed reasonable for Owner to
act with respect to any matter involving policy or significant financial impact.
SECTION 4. TIME FOR PERFORMANCE.
Architect's obligation to render services shall continue for such period of time as may reasonably
be required for completion of the work contemplated in Appendix A - Scope of Services and Section 1 of
this Agreement.
SECTION 5. PAYMENT.
5.1 Owner will pay to Architect as full compensation for all services required to be performed
by Architect under this Agreement, except for services for additional work or work beyond the scope of
this Agreement, an amount not to exceed $ 34,800.00 in the aggregate, and not to exceed those maximum
amounts set forth in Appendix B - "Fee Schedule" and computed in accordance with this Section. In the
event compensation for services is set forth in Appendix B as to each phase of work indicated in Section
1.1 of this Agreement, the maximum amount of compensation for any phase shall not exceed the amount
specified in Appendix B for such phase.
5.2 Architect shall submit periodic, but not more frequently than monthly, applications for
payment,aggregating to not more than the maximum amount,for actual professional services rendered and
reimbursable expenses incurred. Such applications shall be submitted with appropriate documentation that
such services have been performed and expenses incurred. Thereafter, Owner shall pay Architect for the
amount of the application within 40 days of the date of billing, provided that sufficient documentation has
been furnished,and further provided that Owner will not be required to pay more than 90%of the maximum
amount unless the Architect's services on the Project phases for which this Agreement is applicable have
been completed to Owner's reasonable satisfaction and all required Architect submittals have been
provided.
5.3 The rates of compensation for service and for reimbursable expenses to be used with
periodic and final payment applications shall be those set forth in Appendix B - "Fee Schedule."
5.4 No separate or additional payment shall be made for profit, overhead, local telephone
expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses
unless otherwise provided and listed in Appendix B - "Fee Schedule."
5.5 No compensation shall be paid to Architect for services required and expenditures incurred
in correcting Architect's mistakes or negligence.
5.6 Compensation for authorized work beyond the scope of this Agreement shall be governed
by Paragraph 2.6(g).
Section 6. Term and Termination
6.1 Term. The term of this Agreement begins on the Effective Date and ends on December
31, 2019, unless sooner terminated in accordance with this Agreement. City reserves the right to extend
the term of this Agreement in one-year increments by written acceptance of both parties.
6.2 Fund Appropriation. This agreement is expressly made subject to the limitations of the
Colorado Constitution. Nothing herein shall constitute, nor be deemed to constitute, the creation of a debt
or multi-year fiscal obligation or an obligation of future appropriations by the City Council of Pueblo,
contrary to Article X, §20 of the Colorado Constitution or any other constitutional,statutory or charter debt
limitation. Notwithstanding any other provision of this agreement, with respect to any financial obligation
of City which may arise under this agreement in any fiscal year after the current year,in the event the budget
or other means of appropriations for any such year fails to provide funds in sufficient amounts to discharge
such obligation, such failure shall not constitute a default by or breach of this agreement. The termination
of this Agreement due to lack of funding shall be without penalty to the City.
6.3 Client reserves the right to terminate this Agreement and Architect's performance
hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination,
Architect and its subcontractors shall cease all work and stop incurring expenses,and shall promptly deliver
to Client all data,drawings,specifications,reports,plans,calculations,summaries and all other information,
documents, work product and materials as Architect may have accumulated in performing this Agreement,
together with all finished work and work in progress.
6.4 Upon termination of this Agreement for events or reasons not the fault of Architect,
Architect shall be paid at the rates specified in Appendix B for all services rendered and reasonable costs
incurred to date of termination; together with any reasonable costs incurred within 10 days of termination
provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Architect
or Client. In no event shall payment to Architect upon termination exceed the maximum compensation
provided for complete performance in Section 3(a).
6.5 In the event termination of this Agreement or Architect's services is for breach of this
Agreement by Architect, or for other fault of Architect including but not limited to any failure to timely
proceed with work, or to pay its employees and Architects, or to perform work according to the highest
professional standards, or to perform work in a manner deemed satisfactory by Client's Project
Representative,then in that event, Architect's entire right to compensation shall be limited to the lesser of
(a) the reasonable value of completed work to Client or(b) payment at the rates specified in Appendix B
for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to date of
termination.
6.6 Architect's professional responsibility for its completed work and services shall survive
any termination.
SECTION 7. GENERAL PROVISIONS.
7.1 (a) Ownership of Documents. All designs, Drawings, Specifications, technical data,
and other documents or instruments procured or produced by the Architect in the performance of this
Agreement shall be the sole property of the Owner and the Owner is vested with all rights therein of
whatever kind and however created, whether created by common law, statutory law, or by equity. The
Architect agrees that the Owner shall have access at all reasonable times to inspect and make copies of all
notes, designs, drawings,specifications,and all other technical data pertaining to the work to be performed
under this Agreement. In the event Owner uses the designs,Drawings or Specifications provided hereunder
for another project independent from Project, without adaptation by Architect, Owner shall hold harmless
and indemnify Architect from all loss, claims, injury and judgments arising from the use of such designs,
Drawings or Specifications for such other project.
(b) Advertising. Unless specifically approved in advance in writing by Owner,
Architect shall not include representations of the Project in any advertising or promotional materials,except
for accurate statements contained in resumes or curriculum vitae of Architect's employees. If Architect
wishes to include representations in advertising or promotional materials, it shall submit a draft of same
and printer's proof of the proposed advertising or promotional materials to the Owner for prior review and
shall not publish or distribute same unless written approval of the materials is first obtained.
7.2 Insurance and Indemnity.
(a) Architect agrees that he has procured and will maintain during the term of this
Agreement, such insurance as will protect him from claims under workers' compensation acts, claims for
damages because of bodily injury including personal injury, sickness or disease or death of any of his
employees or of any person other than his employees, and from claims or damages because of injury to or
destruction of property including loss of use resulting therefrom; and such insurance will provide for
coverage in such amounts as set forth in subparagraph(b).
(b) The minimum insurance coverage which Architect shall obtain and keep in force
is as follows:
(i) Workers'Compensation Insurance complying with statutory requirements
in Colorado and in any other state or states where the work is performed.
(ii) Comprehensive General and Automobile Liability Insurance with limits
not less than One Million Dollars ($1,000,000.00) per person and occurrence for personal injury,
including but not limited to death and bodily injury, One Million Dollars ($1,000,000.00) per
occurrence for property damage, and One Million and No/100 Dollars ($1,000,000.00) for excess
umbrella liability.
(iii) Professional Liability Insurance in amounts and form acceptable to
Owner, and with a deductible not exceeding$5,000.00.
(c) Architect agrees to hold harmless, defend and indemnify Owner from and against
any liability to third parties, arising out of negligent acts, errors or omissions of Architect, his employees,
subcontractors and consultants.
7.3 Notices. Any and all notices or other communications required or permitted by this
Agreement or by law to be served on or given to either the Owner or the Architect by the other party shall
be in writing and shall be deemed duly served and given when personally delivered to the party to whom it
is directed, or in lieu of such personal service when deposited in the United States mail, first-class postage
prepaid, addressed to the Owner, Attention: Sam Vigil, Department of Public Works, 211 E. "D" Street,
Pueblo, Colorado,or to the Architect at 7430 E. Caley Avenue, Suite 280E,Centennial,CO 801 1 1. Either
party may change his address for the purpose of this paragraph by giving written notice of such change to
the other party in the manner provided in this paragraph.
7.4 Entire Agreement. This instrument contains the entire agreement between the Owner and
the Architect respecting the Project, and any other written or oral agreement or representation respecting
the Project or the duties of either the Owner or the Architect in relation thereto not expressly set forth in
this instrument is null and void. In the event of any conflict between any provision of this Agreement and
a provision of any Appendix or attachment to this Agreement,the provision in this Agreement shall control
and supersede the conflicting provision in the Appendix or attachment. Any inconsistent resolution
provision in any attachment to this Agreement shall be void.
7.5 Successors and Assigns. This Agreement shall be binding on the parties hereto and on
their partners,heirs,executors,administrators,successors,and assigns; provided, however,that neither this
Agreement, nor any part thereof, nor any moneys due or to become due hereunder to the Architect may be
assigned by him without the written consent of the Owner.
7.6 Amendments. No amendment to this Agreement shall be made nor be enforceable unless
made by written Amendment signed by an authorized representative of Architect and by Owner's Director
of Public Works.
7.7 Choice of Law. This Agreement shall be governed and interpreted in accordance with the
laws of the State of Colorado.
7.8 Equal Employment Opportunity. In connection with the performance of this Agreement,
Architect shall not discriminate against any employee or applicant for employment because of race,color,
religion, sex, national origin, disability or age. Architect shall endeavor to insure that applicants are
employed, and that employees are treated during employment without regard to their race, color, religion,
sex,national origin, disability or age.
7.9 Severability. If any provision of this Agreement, except for Section 2.6, is determined to
be directly contrary to and prohibited by law or the requirements of any federal grant or loan or other Project
funding source, then such provision shall be deemed void and the remainder of the Agreement enforced.
However, it is the intent of the parties that Section 2.6 of this Agreement not be severable, and that if any
provision of said section be determined to be contrary to law or the terms of any federal grant or loan,then
this entire Agreement shall be void.
7.10 Appropriations. Subject to execution of this Agreement by the Director of Finance
certifying that a balance of appropriation exists and funds are available,the amount of money appropriated
for this Agreement is equal to or in excess of the maximum compensation payable hereunder; provided,
however, that if construction is phased and subject to annual appropriation, funds only in the amount of
initial appropriation are available and Architect shall confirm availability of funds before proceeding with
work exceeding initial and subsequent annual appropriations.
7.11 Additional Requirements on Federally Funded Contracts. If any of the work to be
performed by Architect under this Agreement is funded in whole or in part with federal funds, then this
Agreement shall be construed to include all applicable terms required by the federal assistance agreement
and integrated federal regulations. By executing this Agreement, Architect agrees to be bound by all such
mandatory federal requirements, irrespective of Architect's actual knowledge or lack of knowledge of such
requirements prior to execution of this Agreement.
7.12 Access to Property Not Under Owner's Control. Architect acknowledges that the Project
may require access to property not under the control of Owner at the time of execution of this Agreement.
Architect and Architect's employees and consultants shall, at Architect's expense, obtain all additional
necessary approvals and clearances required for access to such property. Owner shall assist Architect in
obtaining access to such property at reasonable times but make no warranty or representation whatsoever
regarding access to such property. Architect understands and agrees that entry to properties not under
Owner's control may require Architect to comply with the terms of separate access agreements to be
negotiated hereafter with owners of such property.
SECTION 8. DISPUTES.
8.1 Any dispute or disagreement between Architect and Owner arising from or relating to this
Agreement or Architect's services or right to payment hereunder shall be determined and decided by the
Owner's Director of Public Works whose written decision shall be final and binding unless judicial review
is sought in a Colorado Court of competent jurisdiction pursuant to Rule 106, C.R.C.P.
8.2 Pending resolution of any dispute or disagreement, or judicial review, Architect shall
proceed diligently with performance of his work under this Agreement.
SECTION 9. APPENDICES.
9.1 The following Appendices are attached to and made a part of this Agreement:
Appendix A- "Scope of Services" consisting of 4 pages.
Appendix B- "Fee Schedule" consisting of 1 pages.
Appendix C - "Identification of Personnel, Subcontractors and Task Responsibility,"
consisting of 1 pages.
SECTION 10. ACCESSIBILITY.
The Americans with Disabilities Act (ADA) provides that it is a violation of the ADA to design
and construct a facility for first occupancy later than January 26, 1993,that does not meet the accessibility
and usability requirements of the ADA except where an entity can demonstrate that it is structurally
impractical to meet such requirements. The Architect therefore, will use his or her best reasonable
professional efforts to implement applicable ADA requirements and other federal, state and local laws,
rules codes,ordinances and regulations as they apply to the Project.
SECTION 11 — STATE-IMPOSED MANDATES PROHIBITING ILLEGAL ALIENS FROM
PERFORMING WORK
(a) At or prior to the time for execution of this Agreement, Architect shall submit to the
Purchasing Agent of the City its certification that it does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement and that the Architect will participate in either the "E-
Verify Program"created in Public Law 208, 104th Congress, as amended and expanded in Public Law 156,
108`h Congress, as amended, that is administered by the United States Department of Homeland Security
or the"Department Program"established pursuant to section 8-17.5-IO2(5)(c), C.R.S. that is administered
by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of
all employees who are newly hired for employment to perform work under this Agreement.
(b) Architect shall not:
(I) Knowingly employ or contract with an illegal alien to perform work under this
contract;
(II) Enter into a contract with a subconsultant that fails to certify to Architect that the
subconsultant shall not knowingly employ or contract with an illegal alien to perform work under
this contract.
(c) The following state-imposed requirements apply to this contract:
(I) The Architect shall have confirmed or attempted to confirm the employment
eligibility of all of its employees who are newly hired for employment to perform work under this
Agreement through participation in either the E-Verify Program or the Department Program.
(II) The Architect is prohibited from using the E-Verify Program or Department
Program procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
(III) If the Architect obtains actual knowledge that a subconsultant performing work
under this Agreement knowingly employs or contracts with an illegal alien to perform work under
this Agreement,the Architect shall be required to:
A. Notify the subconsultant and the Purchasing Agent of the City within three
(3) days that the Architect has actual knowledge that the subconsultant is employing or
contracting with an illegal alien; and
B. Terminate the subcontract with the subconsultant if within three (3) days
of receiving the notice required pursuant to subparagraph (c)(lII)A. above the
subconsultant does not stop employing or contracting with the illegal alien; except that the
Architect shall not terminate the contract with the subconsultant if, during such three (3)
days, the subconsultant provides information to establish that the subconsultant has not
knowingly employed or contracted with an illegal alien.
(IV) The Architect is required to comply with any reasonable request by the Colorado
Department of Labor and Employment (hereinafter referred to as "CDLE") made in the course of
an investigation that CDLE is undertaking pursuant to its authority under §8-17.5-102(5), C.R.S.
(d) Violation of this Section by the Architect shall constitute a breach of contract and grounds
for termination. In the event of such termination, the Architect shall be liable for Owner's actual and
consequential damages.
(e) Nothing in this Section shall be construed as requiring the Architect to violate any terms
of participation in the E-Verify Program.
(f) Violation of this Section 11 by the Architect shall constitute a breach of contract and
grounds for termination. In the event of such termination, the Architect shall be liable for Owner's actual
and consequential damages.
(g) As used in this Section 11, the term "subconsultant" shall mean any subconsultant or
subcontractor of Architect rendering services with the scope of this Agreement.
SECTION 12. PERA LIABILITY
The Contractor shall reimburse the City for the full amount of any employer contribution required
to be paid by the City of Pueblo to the Public Employees' Retirement Association ("PERA") for salary or
other compensation paid to a PERA retiree performing contracted services for the City under this
Agreement.
SECTION 13. RESERVED
(Signature page follows)
IN WITNESS WHEREOF the parties hereto have made and executed this Agreement as of the day and
year first above written.
CITY OF PUEBLO, A MUNICIPAL ARCHITECT
CORPO ATION
Name: 2WR of Colora••
;
(K
c
�i
By �, By
ire or of Purchasing
Title: �L . (4 % PLI1
Attest`-- .41 dA V
City Clerk
[ SEAL ]
BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE.
Director o Fr ante
APPROVED AS TO FORM:
City Attorney �I'
Appendix A
2AR
Scope of Services
UNDERSTANDING THE NEEDS AND GOALS
We understand the goals of the project to include the following,though additional office may be added
as space permits:
Reconfiguration of 11,300 sq ft utilizing existing modular furniture.
New space will serve approximately thirty-five employees in the following departments:
Public Works
Planning and Community Development
Community Services/Housing
The design will include:
A controlled front intake area with associated waiting
Secured walled offices for nine employees
Modular workstations(existing to be reused)for twenty-six employees
One large conference room
Three small meeting rooms
Area(s)for copy, plotter, and supplies
A new ADA entry ramp is also required
The work is to be accomplished in multiple phases as follows:
Phase I:
Study and Report
Floor Plan (in AutoCAD): Field verified As-Is plan
Analysis of Interior Space
Programming
Preliminary(Schematic) Design
Floor Plan
Cost Estimate
Phase II:
Final Design
Construction Documents
Bidding
Construction Administration
PROJECT APPROACH
2WR's approach to project development is termed "MAST". MAST is the intertwining of Methodology,
Authenticity,Sustainability, and Technology.
The methodology utilized focuses on integrated design; a collaborative design process involving all
project stakeholders. The focus is to ensure all aspects of the project are reviewed,vetted, and defined
Appendix A
to ensure compliance and conformance. Collaboration provides the platform for sharing of ideas and
exploration of innovation.
PHASE I
As-ls Conditions
In PHASE I, our team will develop architectural as-is documents utilizing existing PDF plans combined
with field verification and measurement of existing conditions. While we develop documents in REVIT
(BIM),the files can easily be saved in AutoCAD format.
Our team will develop a Property Condition Assessment utilizing ASTM E2018-15 as the standard for
development. We will include discussions of ADA in the report. The report will also contain cost
estimates for remediation of deficiencies.
Programming
Our team will develop a detailed space program
complete with Room Data Sheets(RDS)through a
collaborative effort. We will distribute questionnaires to each department exploring existing and new
space needs,vision,and goals. Our follow up to these meetings will include detailed discussions of each
specific space including equipment,furniture,finishes, and other similar requirements. This information
is incorporated in the RDS. The final program will include the overall space allocation, RDS for each
space, and a Cost Opinion. The program will complement the Floor Plan as part of the full Schematic
Design Submittal.
Floor Plan
The design team will utilize the Program in development of the Schematic Floor Plan. Schematic design
begins with hand sketched layouts for review and discussion with the Owner's design team.
Modifications are made based on owner input, desires, and needs. The final
Schematic Floor Plan is developed in Revit. Spaces are coordinated and developed in coordination with
the Program. The programmatic Cost Opinion is verified with the Floor Plan and updated for the final
Schematic Design submittal.
Phase II
Final Design
The final design will be developed through three submittal/review phases: 60%, 90% and Construction
Documents. Items we include for presentation during development of Construction Documents are:
Appendix A
21AR
Presentations for page-flip reviews
Material/Color boards
Interior renderings (2 included in our basic services fee)
Exterior rendering (ADA ramp. 1 included in our basic services fee)
Outline specifications at 60%CD's with cut-sheets where required
Full specifications at 90%CD's
Meeting with the Jurisdictional Authority to review the 60%CD's and discuss any concerns.
Submit final CD's to the Jurisdictional Authority for permitting.
Bidding
The Design Team will attend a pre-bid meeting, address questions throughout the bid process, issue
Addendum as necessary, attend the bid opening, and evaluate bids.
Construction Phase Services
We will lead the pre-construction meeting, attend/lead weekly OAC meetings, develop weekly Site Observation
Reports utilizing written and photographic documentation, review Pay Applications, address RFI's, review
Shop Drawings, review Lien Releases, review/advise on Change Proposals, and all other standard
architectural services as defined within AIA A201 - 2017, General Conditions of the Contract for
Construction, and AIA B101 - 2017, Owner Architect Agreement. Our services include development of
the Substantial Completion Punch List, review of close-out documents, and Final Completion
walk/approval.
Year-End Inspection
At the Substantial Completion walk, if deemed to be substantially complete, we will schedule a year-end
inspection 11-months from the date of Substantial Completion. This inspection is added to all team
member calendars at the meeting to ensure everyone has the date/time logged.
Timeframe
Task Days
ffiUUUSmWpUNWuN
p a
.ter 144
Study and Report (includes CAD as-is) 14
Presentation of Report 1
Appendix A
Programming (concurrent with Study and Report) 14
Presentation of Program (same day as Presentation of Report) 1
Review and Comment 4
Conceptual Design (concurrent with review and comment) 8
Presentation of Conceptual Design 1
Review and Comment 4
Schematic Design (concurrent with review and comment) 5
Presentation of Schematic Design 1
Task Days
Amr "afro r. r 444V- az "' 4:", . h
Development of 60%CD's 25
Presentation of 60%CD's 1
Review and Comment 4
Development of 80%CD's 20
(5 day overlap with presentation/review of 60%CD's)
Presentation of 80%CD's 1
Review and Comment 4
Development of Final Construction Documents 19
(5 day overlap with presentation/review of 80%CD's)
Presentation of Final Documents 1
Bidding Per City of Pueblo
Construction Administration TBD per SOW
Appendix B
21AR
Fee Schedule Total Amount=$49,400
SCOPE OF SERVICES FEE
Study and Report Phase $7,840
Preliminary Schematic Phase $6,760
PHASE I TOTAL $14,600
Final Design $11,000
Construction Documents for Bid Phase $19,600
Construction Management Phase $4,200
PHASE II TOTAL $34,800
Total Fee $49,400
2WR Hourly Rates
Senior Principal $217
1 Pat $190
21,4R Appendix B
$165
Architect
.,=, ' '..'5140
01i$flitteriee
$125
Interior Designer
, 4f2,5',
, ,', ,7",',f,..--, ' ' ',',,
Administration '
$65
• , = ,
Revit Tech
05„,,', '=",,,.
AGE Civil Engineering Hourly Rates
''.6 .-.1Y,t1 ' .., HOURLY RATE
$180
Principal
= ' , e=t. ,i„,,',1,, =',.. -:' = ' : $6,,
„ ; ,::, ,', ' '' ''-'=- !: '
.,.. hlotri,irvi!lot,-. '
.11 .''''”
....
Project Engineer $125
,=„ , , , " •,. .„.'-'''',' :-, , , '
4/013"
Intern
$60
, ' .., • ,,.,..„,.- , , ,,...AA.,' ',,,,
$75
Administrative Assistant
Appendix B
2IAR
DVO MEP Engineering Hourly Rates
p v #RLY R
s
Principal in Charge $225
f .$120
Appendix C
Identification of Personnel, Subcontractors and Task Responsibility
itoK
Owner
Sam Andras
Principal in Charge
Geoff Shelley Linda Huynh
McKinney Thomson
Project Architect Int:rior Designer Project Coordinator
„v„ CAGE
RESPONSIBILITIES
PRINCIPAL IN CHARGE
Responsible for overall client satisfaction by administering program development & performance,
overseeing project development,and providing final level of QC.
PROJECT ARCHITECT
Responsible for ensuring organization of documents and details adhere to standards of excellence, office
staff management as related to project development, and 1st level of QC.
PROJECT COORDINATOR
Responsible for providing support to all team members in development of the project.
INTERIOR DESIGNER
Responsible for ensuring client vision is maintained throughout development of all interior documents
while also developing all presentations of interiors for client's review.
Appendix D
21AR
APPENDIX B
CCUJAADO PUNIC 134PLOVERS lirl 'iiTl'moa
TOFR ANSWIXED BY
ANY SItRb1cZS N 71M MY OF PUBLO
Purommaaction 2#-SI-Ila1(2)CIS.sakry at attar raapommamfr.ath..1Mgbrialllt,. . l moon=
othn ms of a pram escaising retimmont bowfin(Heins) the Coiado Psi&Employees Rahewmt
Arita.(PERA)in as ].rapacity or of any amity awed et operand by a PESA Fatfaa a an mildidaf
piety by io City of%ebio to pedmm any mato as an onployee;,contact oaciayas,amindiamt, indsp okot
castraaci_, tbmogi oho matsmants, is'object to employer motrdaaei ns to PERA by is City of Pablo.
Tbanfas_as amadam of ooatactmgfir weuic=with the City ofPniblo,its docoowtmint be ateapbrd sued
std mtand b the City of PUeblo<
(a) .Ace?aa,.r do pa inky or mow a nay capacity,_cis deg as mdsp.odeot contractor.a PERA
Salm oho nail ream amymmcaskrtisCityafPnabb?'Ya_, Nolt. (if)vu anowood"Nor pima pommel
to Upon=scrim at bested oftai pep)
(b) ff you am aced"yes-to(a)goon plena ammo tb.follow*View Ant you an individual,sols
poptiolor or paw,or a banana of cmpmyr awed er opened by a PERA.Ratim ar an dilated party' Far
papoose ofasopmdieg to this"maim an"iffiiiatod pally"adoden(I)aayp.nm echo is it mamsd boar's!!ar
cebsaofvwy m dm PIMA swami of tar PERA Reties;(2)any piano mho ii ambits of the PBA Retroa by
blood or adoptionb and promo t i Bags„ claiias,adpokbidrom(3)may palm who is
a slain.ods PERA.Roam by ammaso so ad a •tali g spars, spasm i Pmeads, dupporsols. stoprioldren
stepeibings,nod spouse't o iogz,and(4)way poison or amity viii idiom i.PERA Ratim bon an agrmmsat to
'bas or Amiss profit from tho pot formanca.f aortico far the Cr of Pmabb PM the PRation titan
nr' is
PFRARatii=lulu r compensation Yrs ,2�ro_V _
ffy�s mono i"yes-pima v s sir' of tba thous asatioa best doerabsi year b.s in mE
(c) If you a.>smad``ya'In both(a)sad(b).you spry b D iarba=the City of Pusib for any employer
coolantnet impioad im be pfd by the City.f Pablo b PERK fr tag or odor c.■pasatio paid to you es a
PERARsin a*die or/employee a indipeo d nt anemic'arms.ho is a PERARstin.p.rfarn-sancam
far do City of Podia You tither noun io City of Pablo is deduct ad viiidd soli soh mitis®from
my maim din a milli b ruby dm City of Pablo msdor voyeurism or fame co st act or obit aaartgmast for
osmium botaeen yea aid the City of Posbb.
Pisa provide is maim adieu and social at n y arae•_.f ands sorb DESA R.tiro.. If soca tiro two,pins
etch a nspplamoral]int
pfam. Undress Social Ssccnity Natalia
Nom Aiken Social Sscoriitywrmi_
Nino to.cantomiy ountiste,agi std r.f•ra tis document to tin City of Pubis—y remit is you bang
timid time prieibg+n d dant lam=es.oi tb.City of Pooldu
e4"—'
ems 1ludnui,F�r�4 Pad*and Psalm
Signe s Prima Nana Tide
3418 of Colour lo,Inc. June 113.3019
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