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HomeMy WebLinkAbout09551 ORDINANCE NO. 9551 AN ORDINANCE APROVING AND RATIFYING THE PRIOR SIGNATURE OF THE MAYOR, DATED SEPTEMBER 3, 2019 FOR THE LETTER OF COMMITMENT WITH TRANE US, INC. FOR THE SRDA HVAC ADDITION DESIGN-BUILD PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE SAME BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Letter of Commitment between the City of Pueblo, a Colorado Municipal Corporation, and Trane US, Inc. signed by the Mayor on September 3, 2019, a copy of which is attached, having been approved as to form by the City Attorney, is hereby approved and ratified. SECTION 2. Funds in the amount of $160,000 are available from Capital Improvement Project CI1909. SECTION 3. The officers and staff of the City are authorized and directed to perform any and all acts consistent with the intent of the Ordinance and Agreement to implement the policies and procedures described therein. SECTION 4. This Ordinance shall become effective immediately upon final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City council on September 9, 2019 . Final adoption of Ordinance by City Council on September 23, 2019 . President of City Council Action by the Mayor: ☒ Approved on September 26, 2019 . □ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor : □ Council did not act to override the Mayor’s veto. □ Ordinance re-adopted on a vote of , on □ Council action on failed to override the Mayor’s veto. President of City Council ATTEST City Clerk City Clerk’s Office Item # R-4 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: September 9, 2019 TO: President Dennis Flores and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Brenda Armijo, City Clerk FROM: Scott Hobson, Acting Director of Planning and Community Development SUBJECT: AN ORDINANCE APROVING AND RATIFYING THE PRIOR SIGNATURE OF THE MAYOR, DATED SEPTEMBER 3, 2019 FOR THE LETTER OF COMMITMENT WITH TRANE US, INC. FOR THE SRDA HVAC ADDITION DESIGN-BUILD PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE SAME SUMMARY: This Ordinance approves and ratifies the prior signature of the Mayor of the Letter of Commitment (LOC) for the SRDA HVAC Addition Design-Build Project dated September 3, 2019. The City Building Department has determined the HVAC system at the Senior Resources Development Agency (SRDA) needs replacement and is at risk of failing. Due to time constraints to submit shovel-ready drawings and cost estimate for the Department of Local Affairs (DOLA) grant funding by November 27, 2019, the LOC needed to be signed by the Mayor as soon as possible. Rocky Mountain Trane will be the design-build contractor through a national master procurement agreement with US Communities. PREVIOUS COUNCIL ACTION: None. BACKGROUND: The City of Pueblo Building Department has been maintaining and repairing the 1994 HVAC system at SRDA for years. The system is over 5 years past the ASHARE expected life cycle and is showing signs of failure. The City in partnership with SRDA will submit a grant application to the Department of Local Affairs (DOLA) on December 2, 2019 for matching funds for a shovel-ready project for the replacement of the HVAC and an addition to the back of the SRDA building. The existing equipment is a Trane system. The City received a Preconstruction Phase Turnkey US Communities Proposal for the design and construction drawings for the Project. Rocky Mountain Trane is a partner in the US Communities program to provide these services at a competitive cost through the master purchase agreement. If the DOLA grant is successful, the City will continue with Trane to construct the project. The cost of the preconstruction services will be included in the $1,600,000 estimated cost of the Project. If the DOLA application is not successful, the City will pay Trane the $160,000 proposal price for the preconstruction phase and will own the documents. The City will continue with Trane as the funds are available. FINANCIAL IMPACT: Funds in the amount of $160,000 shall be available from Capital Improvement Project CI1909. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: None. ALTERNATIVES: The Project will not go forward if the Ordinance is not approved. RECOMMENDATIONS: Approve the Ordinance. Attachments: Letter of Commitment (LOC), Pueblo SRDA Building Expansion Design-Build Project Preconstruction Phase of SRDA Building Expansion Turnkey US Communities Proposal