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HomeMy WebLinkAbout14299 RESOLUTION NO. 14299 A RESOLUTION ESTABLISHING A COMMUNITY COMMISSION ON HOUSING AND HOMELESSNESS AND ADOPTING BYLAWS FOR SAID COMMISSION AND APPOINTING CO-CHAIRS AND MEMBERS THERETO BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. There is hereby created a Community Commission on Housing and Homelessness (“Commission”) whose purpose advise the Mayor and City Council regarding policies for an inclusive housing strategy that will address an emergency shelter, transitional housing, permanent supportive housing and affordable housing. SECTION 2. The City Council hereby adopts the By-Laws attached hereto and incorporated herein by reference for the purpose of guiding the Commission in accomplishing its mission. SECTION 3. The persons listed on Attachment 1 are hereby appointed to serve as members of the Commission for the terms indicated. SECTION 4. Mark Aliff and Chris Wiseman are hereby appointed to serve as Co-Chairs of the Commission: SECTION 5. The Commission established hereby may be subsequently dissolved by the Mayor subject to the approval of City Council. SECTION 6. The officers and staff of the City are authorized and directed to take any and all required actions which are necessary or appropriate to implement the appointments, by-laws and policies and procedures described herein. SECTION 7. Upon adoption of this Resolution, Resolution No. 14151, dated January 28, 2019, shall be rescinded. SECTION 8. This Resolution shall become effective immediately upon final passage and approval. INTRODUCED October 15, 2019 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: CITY CLERK City Clerk’s Office Item # Q-3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: October 15, 2019 TO: President Dennis E. Flores and Members of City Council VIA: Brenda Armijo, City Clerk CC: Mayor Nicholas A. Gradisar FROM: Mark Aliff, Member of City Council SUBJECT: A RESOLUTION ESTABLISHING A COMMUNITY COMMISSION ON HOUSING AND HOMELESSNESS AND ADOPTING BYLAWS FOR SAID COMMISSION AND APPOINTING CO-CHAIRS AND MEMBERS THERETO SUMMARY: Attached is a Resolution which creates a Community Commission on Housing and Homelessness whose purpose is to advise the Mayor and City Council regarding policies for an inclusive housing strategy that will address an emergency shelter, transitional housing, permanent supportive housing and affordable housing. PREVIOUS COUNCIL ACTION: On January 28, 2019, by Resolution No. 14151, the City Council created a Commission on Homelessness and appointed co-chairs and members thereto. BACKGROUND: Homelessness and the lack of transitional housing, permanent supportive housing and affordable housing remain chronic problems in the City of Pueblo. A community commission is needed to focus attention on these problems and to recommend to the Mayor and City Council practical remedies for their alleviation. FINANCIAL IMPLICATIONS: The creation of the Community Commission on Housing and Homelessness will not result in any direct out-of-pocket expenses for the City. Commissioners are volunteers and receive no compensation for their service. BOARD/COMMISSION RECOMMENDATION: Not applicable to this Resolution. STAKEHOLDER PROCESS: Not applicable to this Resolution. ALTERNATIVES: If this Resolution is not approved, the chronic problems of homelessness and the lack of transitional housing, permanent supportive housing and affordable housing will remain unaddressed by the City. RECOMMENDATION: Approve the Resolution. Attachments: Proposed Resolution Proposed By-laws Committee Member list Attachment 1 Community Commission on Housing and Homelessness Name Job Title Employer Alexis Ellis Executive Director Pueblo Triple Aim Corporation Ashleigh Winans CEO Neighborworks Chris Gladney Fire Captain Pueblo Fire Department Brian Brewer Syringe Access Program Member Southern Colorado Access Point Brittney Moudy Supervisory Case Manager Volunteers of America Bryan Gallagher Director of Housing and Citizen Services City of Pueblo Capt.Joe Garcia-PPD Captain Pueblo Police Department Caroline Trani Community Relationship Manager, Southern Colorado CHFA Chelsea Stromberg City Planner City of Pueblo Chris Wiseman County Commissioner Pueblo County DesiRae Arneta Housing Case Manager Health Solutions Donald Moore CEO Pueblo Community Health Center Galen Beaver Transition Coordinator Pueblo County Sheriff's Office Holden Young Regional Manager Volunteers of America Joe Musso Retired Cooperative Care Volunteer Joe O'Brien PEDCO Judy Solano Executive Director Southern Colorado Harm Reduction Assoc. Kathy Cline Executive Director Pueblo Rescue Mission Kerry Kramer Retired Retired Linda Musso Retired Cooperative Care and JustServe.org Mark Aliff City Councilman City of Pueblo Melissa Nereson Director of Operations Pueblo Housing Authority Randy Evetts Public Health Director Pueblo Dept.of Public Health&Environment Reah Santangelo Behavioral Analyst Steel City Behavioral Health Richard Burns Police Officer Pueblo Police Department Sara Rose COO Pueblo City-County Library District Pat Fleming Police Officer Pueblo Police Department Lee Karr Police Officer Pueblo Police Department Teah Miller Continuum of Care Coordinater Health Solutions/Continuum of Care Christine Zeitvogel Project Manager Pueblo Law Enforcement Assisted Diversion Tim Hart Director Dept.of Human Services Tracey Sample Administrative Assistant City of Pueblo Veronica Gold Housing Stability Case Manager Posada Nina Vetter District Manager Pueblo West Metro District Susan Cotterman Home Stability Coordinator Catholic Charities Kim Bowman Executive Director Posada Shanna Farmer CEO United Way Non-Commission Members to be included on distribution list: Eileen Dennis Community Data Liason&Facilitator Pueblo Triple Aim Corporation • city of AIlk fiv,_ colorado By-laws of the Community Commission on Housing and Homelessness ARTICLE I NAME The name of this organization shall be the Community Commission on Housing and Homelessness. ARTICLE II ORGANIZATION Section l: Definitions As used herein, the following terms shall have the meaning set forth below: "CCHH" shall mean the Community Commission on Housing and Homelessness. "Emergency Shelter" shall mean a public or private owned facility that is designed to provide temporary living accommodations. "Transitional Housing" shall mean housing that facilitates the movement of homeless individuals and families to permanent housing within a reasonable amount of time (usually 24 months). "Permanent Supportive Housing" shall mean affordable rental housing that is combined with supportive services, including innovative approaches to assist homeless persons in the transition from homelessness. "Affordable Housing" shall mean housing whose rent or mortgage is equal to no more than 30% of a household's gross income. The "Executive Committee" shall consist of three (3) persons as follows: Pueblo City Council Representative, Pueblo County Commissioner and the Mayor or his designee. Section 2: Authority The Community Commission on Housing and Homelessness ("CCHH") is hereby established as an advisory Commission to the Mayor and City Council of Pueblo regarding policies for an inclusive housing strategy that will address an Emergency Shelter, Transitional Housing, Permanent Supportive Housing, and Affordable Housing. Section 3: Existence The Commission shall remain in existence until such time as dissolved by the Mayor and City Council. Section 4: Mission The mission of the CCHH is to end homelessness through community collaboration and advocacy, which will ensure long term economic success for ALL citizens. Our vision is that every man, woman, and child, have access and opportunity to suitable, safe, and affordable housing." Section 5: Principal Office The principal office of CCHH shall be located at the Office of the Mayor, 1 City Hall Place, 2" Floor, Pueblo, CO 81003 Section 6: Organizational Year The fiscal year of the Organization shall commence January 1st and terminate December 31st each year. Section 7: Discrimination No person or organization shall be excluded from participating in, be denied the benefits of, nor be subject to discrimination by the CCHH, based on the grounds of race, ethnicity, nationality, religion, creed, gender, sexual orientation, disability or age. ARTICLE III FUNCTIONS AND RESPONSIBILITIES, POWERS AND DUTIES, AND POLICY GUIDELINES Action 1: Functions and Responsibilities The functions of the Commission shall be to: Research issues, policies, and best practices related to housing and make recommendations to City Council and the Mayor's Office. Section 2: Powers and Duties The powers and duties of the Commission shall be as follows: a) Assist the Mayor in coordinating grant applications to outside bodies for housing projects in an effort to put the most feasible project forward, while reducing competing proposals. b) Request that the Mayor, subject to confirmation by City Council, appoint such officers and such subcommittees as needed, to aid CCHH in fulfilling its mission. c) To provide reports to the Mayor and/or City Council upon their request. d) To request that the Mayor approve, and City Council adopt, By-laws and rules as necessary to fulfill the intent of the Commission. ARTICLE IV SIZE, COMPOSITION, AND APPOINTMENT PROCEDURES Section 1: Size of the CCHH The number of CCHH voting members appointed by the Mayor, subject to confirmation by the City Council, shall be no more than 36 members. A 37th member shall act as a neutral facilitator of the Commission. The Commission is encouraged to take community input into consideration prior to voting on recommendations to the Mayor and City Council. Section 2: Composition of the CCHH CCHH should be composed of at least one member from the following community segments: County Commissioner, City Council Representative, the Mayor or his designated representative, Nonprofits, the public at large, Private Business, Healthcare, Emergency Responders, Developers/Housing Providers, Government Agencies, the Pueblo Housing Authority, Colorado Housing and Finance Authority. Section 3: Vacancies a) Vacancy Occurrence. Vacancies on the CCHH occur on the resignation, removal, or death of a member and expiration of a member's term. b) Filling Vacancies of the Assigned Membership. Whenever a vacancy of the CCHH Membership occurs, the Mayor, subject to confirmation by City Council, shall appoint a replacement. ARTICLE V CCHH MEMBERSHIP TERMS Section 1: Length of Service a) Term Length. Commission appointments shall be staggered for a term of one, two, or three years. b) Term Renewal. CCHH members who choose to serve an additional term may reapply for appointment. c) Replacement Term Length. In the case of any appointment to fill a vacancy occurring during an unexpired term of a member, the appointment shall only be for the remainder of the unexpired term. Section 2: Membership Responsibilities a) Attendance. CCHH members are expected to attend all regularly scheduled voting meetings. b) Absences. Absences will be identified as"excused"or"unexcused." An absence is considered "excused" if the member notifies a member of the Executive Committee, prior to a regular or special meeting, of a legitimate reason for the absence, including, but not limited to, illness, family emergency,employment obligations,or being out-of-town. In the case of an emergency where prior notice of the absence in not possible, subsequent notice may be made up to three (3) days after the absence. In such case, the absence will be deemed as an "excused" absence. If there is no notification as described above, the absence will be deemed to be "unexcused." c) Leave of Absence. The Executive Committee may grant a leave of absence to a CCHH Commission member for reasonable cause for a period up to one hundred twenty (120) consecutive days. Absences during this period will not be counted on a member's attendance record. d) Compensation. CCHH voting members shall serve without compensation. e) Preparation. CCHH members are expected to review materials and be prepared to engage in thoughtful discussion and evaluation at CCHH meetings. f) Declaration of Conflicts of Interest. CCHH members will declare any conflicts of interest and recuse themselves in such instance. In all instances, conduct of the CCHH will comply with the Code of Ethics of the City of Pueblo, PMC Sec. 1-9-1 et seq. g) Declaration of Potential Bias. If a CCHH member is a volunteer, Board member/officer, or closely associated with a Service Agency, the CCHH member must declare potential conflict of interest. Section 3: Recommendations for Member Removal a) Reasons for Recommendation for Removal. CCHH members shall be subject to recommendation for removal for the following reasons: 1) Three (3) unexcused absences or six (6) total absences in a period of twelve (12) consecutive months. 2) If a CCHH member is unfit for continued membership on the CCHH, for reasons including but not limited to, non-performance of responsibilities, gross inefficiency of duty, or misconduct. b) Procedures for Recommendation for Removal 1) Any CCHH member or members may petition the Executive Committee for removal of any CCHH member for cause as set forth in Article V, Section 3 (a). 2) If a petition for recommendation for removal has been made, notice shall be given to the identified CCHH member, and Executive Committee, outlining the allegations, at least ten(10) days prior to hearing on such allegations. 3) A hearing must be held before the Executive Committee where the petitioner can present evidence as to why removal is appropriate and the identified CCHH member has the opportunity to contest the petition for recommendation for removal. The Executive Committee shall determine whether the allegations supporting removal are valid. If the Executive Committee determines they are valid, it may ask the member to resign voluntarily before placing the matter before the full CCHH. 4) If, after the hearing, the allegations are deemed to be valid, a vote to recommend removal from the CCHH shall be placed on the agenda of the next voting meeting of the full CCHH, provided that ten(10)days' prior notice detailing the allegations is sent to all CCHH members. 5) Upon simple majority vote of CCHH recommending removal, the Executive Committee shall recommend to the Mayor and City Council that the member be removed from the CCHH. Such removal shall not take effect until final action by the Mayor and City Council. ARTICLE VI MEETINGS AND PROCEDURES Section 1: Regular and Special Meetings a) Regular Meetings. The full CCHH shall have regular meetings on the third Wednesday of every month at a time and location determined by the Commission on the first meeting of each calendar year, unless such meetings are cancelled due to lack of a quorum or for other reasons determined by the CCHH Executive Committee. b) Special Meetings. A special meeting may be convened at the discretion of the Executive Committee. The Executive Committee shall determine the time, date, and location of any special meeting. CCHH Commission members will be given notice by electronic mail at least three (3) days prior to the Special Meeting specifying the time, date, location, and nature of the special meeting. except for special meetings for the removal of a CCHH member. For notice requirements for Removal of a CCHH member, see Article V, Section 3. c) Meeting Notifications. Postings for Regular and Special meetings of the CCHH will be issued by email and physical posting at the Office of the City Clerk located in City Hall. Section 2: Procedures a) Voting. Each voting CCHH member shall have one vote. Voting by proxy shall not be allowed. CCHH will strive for consensus and consider public input prior to voting, however a simple majority of 50% of the Commissioners present plus one vote shall be sufficient for deciding a matter before the Commission. b) Minority Report. Any vote that will result in a recommendation to the Mayor, City Council, or County Commissioners that does not receive 66%of the total Commission vote, shall result in the need for a minority report to be provided to the elected officials being advised. The minority report will include the opinions and point of view of the Commission members who were in the minority. c) Quorum. A quorum of the CCHH Commission must be present for any action to occur at either regular or special meetings. A quorum consists of a simple majority of the voting CCHH Commission membership. c) Duly Constituted Meeting. Any meeting of the CCHH, is considered a meeting if notice of such meeting is sent as described in Article VI, Section 1 and a quorum is present. ARTICLE VII OFFICERS Section 1: CCHH Officers CCHH shall be Co-Chaired by the Pueblo City Council Representative and the Pueblo County Commissioner. The office of Secretary shall be held by an officer or employee of the City or County appointed by the Executive Committee. Section 2: Vacancies A vacancy of a CCHH Officer shall be filled by decision of the Pueblo City Council, Pueblo Board of County Commissioners, and Pueblo Mayor's office as appropriate. Section 4: Duties of the Co-Chairs a) Preside at all meetings of the CCHH Commission and Executive Committee. b) Represent or appoint a member of the CCHH to communicate with the public, media, City Council, Board of County Commissioners, and Mayor's Office. Section 6: Duties of Secretary The Secretary shall keep, or cause to be kept, at the principal office of CCHH, these bylaws, minutes of all meetings of the CCHH and its Executive Committee, a current membership list containing names, titles, employers, telephone numbers, and email addresses of all CCHH members, as well as any additional documents of importance. ARTICLE VIII ADOPTION OF BYLAWS Section. 1: Adoption These By-laws shall become effective upon adoption by the City Council. Section 2: Amendment By a simple majority vote of the CCHH voting membership, CCHH may recommend to the City Council that these By-laws be amended, provided that written notice setting forth the text of the proposed amendment or amendments shall be sent to CCHH members at least ten (10) days prior to a designated voting meeting. No amendment of these By-laws shall take effect until final action thereon by the Mayor and City Council.