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HomeMy WebLinkAbout09504 ORDINANCE NO. 9504 AN ORDINANCE RELATING TO AND AMENDING THE FISCAL YEAR 2019 STAFFING ORDINANCE BY ADDING A POSITION WITHIN THE CITY CLERK’S OFFICE WHEREAS, it is necessary to revise the positions for the ultimate efficiency and functionality for the City Clerk’s; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted, underscore indicates matter being added) SECTION 1. The following section captioned “CITY CLERK” of Ordinance No. 9387, being the 2019 Staffing Ordinance, is amended as follows: City Clerk City Clerk 1 Municipal Records & Technical Coordinator 1 Deputy City Clerk 1 Senior Office Assistant 1 Licensing Coordinator 1 Total \[4\] 5 SECTION 2. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance to effectuate the transactions described therein. SECTION 3. This Ordinance shall become effective immediately upon final passage and approval. Action by City Council: Introduced and initial adoption of Ordinance by City Council on June 24, 2019 . Final adoption of Ordinance by City Council on July 22, 2019. President of City Council Action by the Mayor: ☒ Approved on July 25, 2019 . □ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor: □ Council did not act to override the Mayor's veto. □ Ordinance re-adopted on a vote of , on □ Council action on _______ failed to override the Mayor’s veto. President of City Council ATTEST City Clerk As Amended: 07/22/19 City Clerk’s Office Item # R-7 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: June 24, 2019 TO: President Dennis E. Flores and Members of City Council VIA: Brenda Armijo, City Clerk FROM: Marisa Pacheco – Human Resources Director Brenda Armijo – City Clerk SUBJECT: AN ORDINANCE RELATING TO AND AMENDING THE FISCAL YEAR 2019 STAFFING ORDINANCE BY ADDING A POSITION WITHIN THE CITY CLERK’S OFFICE SUMMARY: The City Clerk’s Office requests to adjust its staffing by adding an additional position with the new title of Licensing Coordinator. PREVIOUS COUNCIL ACTION: On December 10, 2018, City Council Approved Ordinance No. 9387. This Ordinance provided authorized staffing for Fiscal Year 2019. BACKGROUND: The City Clerk’s Office requests to increase its staffing by adding a full-time Licensing Coordinator classification and related position. The City Clerk’s Office has demonstrated an urgent need for a full-time position that can perform licensing functions associated with medical and retail marijuana applications. The workload associated with these activities has increased along with changing regulations and compliance activities which necessitates a full-time position. The duties are currently being performed by a temporary employee on a part-time basis. The primary function of the Licensing Coordinator will be to provide day-to-day activities of the City’s medical and retail marijuana licensing processes but will also provide complex administrative support to the Deputy City Clerk and City Clerk in other licensing functions of the office. The Licensing Coordinator will fulfill a critical need of the City Clerk’s office and will facilitate a more efficient, effective and stable operation. FINANCIAL IMPLICATIONS: Funding for the position of Licensing Coordinator will come from the general fund. While approval of this Ordinance will result in an additional position to the authorized staffing, it is anticipated that 100% of the cost will be paid for by salary savings that have already occurred as a result of the vacant City Clerk position throughout 2019, as well as the remaining balance of the temporary employee budget. The anticipated annual salary for the position will be around $43,000 and benefits for this new position will bring the total annual cost of salary and benefits to $70,000. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: City Administration and members of the executive board of the Pueblo Association of Government Employees (PAGE) will meet on June 27, 2019 to discuss the proposal. A subsequent meeting was held with PAGE union leadership and agreement was reached on July 12, 2019 ALTERNATIVES: The no action alternative for the new Licensing Coordinator would be to continue assignment of duties to a temporary staff member with the qualifications to perform the work. Such an alternative would be operationally undesirable and will compromise efficiency and continuity of operations RECOMMENDATION: Approval of the Ordinance.