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HomeMy WebLinkAbout09459 ORDINANCE NO. 9459 AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $57,890 BETWEEN THE CITY OF PUEBLO AND RAFTELIS FINANCIAL CONSULTANTS, INC. FOR THE 2019 BIENNIAL WASTEWATER RATE REVIEW WHEREAS, Section 16-7-9 of the Pueblo Municipal Code requires biennial review of wastewater rates and fees; and WHEREAS, Raftelis Financial Consultants, Inc. was selected as the Rate Consultant of Record for wastewater utility fees; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Agreement for Professional Services by and between Pueblo, a Municipal Corporation, and Raftelis Financial Consultants, Inc., a true copy of which is attached hereto and incorporated herein by reference (the “Agreement”) having been approved as to form by the City Attorney, is hereby approved. SECTION 2. Work performed under this Agreement includes review and analysis of wastewater rates and charges, including user charges, excessive strength surcharges, industrial pretreatment charges, and system development fee use policies, and related ancillary services with respect to the 2019 biennial review. A Sanitary Sewer Connection Fee and Plant Investment Fee Study will also be performed at this time. SECTION 3. Funds for payment for professional services under said Agreement in an amount not to exceed $57,890 shall be paid from appropriated funds budgeted in the City’s 2019 Budget from the Sewer User Fund. SECTION 4. The Mayor is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the Acting City Clerk shall affix the seal of the City thereto and attest the same. SECTION 5. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached agreement to effectuate the transactions described therein. SECTION 6. This Ordinance shall become effective on the date of final action by the Mayor and City Council. Action by City Council: Introduced and initial adoption of Ordinance by City Council on May 13, 2019 . Final adoption of Ordinance by City Council on May 28, 2019 . President of City Council Action by the Mayor: ☒ Approved on June 1, 2019 . ☐ Disapproved on based on the following objections: Mayor Action by City Council After Disapproval by the Mayor: ☐ Council did not act to override the Mayor's veto. ☐ Ordinance re-adopted on a vote of , on ☐ Council action on __________________failed to override the Mayor’s veto. President of City Council ATTEST Acting Deputy City Clerk City Clerk’s Office Item # R-1 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: May 13, 2019 TO: President Dennis E. Flores and Members of City Council CC: Nicholas A. Gradisar, Mayor VIA: Brenda Armijo, Acting City Clerk FROM: Nancy Keller, Wastewater Director SUBJECT: AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $57,890 BETWEEN THE CITY OF PUEBLO AND RAFTELIS FINANCIAL CONSULTANTS, INC. FOR THE 2019 BIENNIAL WASTEWATER RATE REVIEW SUMMARY: This Ordinance accepts an agreement between the City and our Rate Consultant of Record, Raftelis Financial Consultants, Inc. for professional services associated with providing sanitary sewer rate consulting as well as a Sanitary Sewer Connection Fee and Plant Investment Fee Study. PREVIOUS COUNCIL ACTION : Resolution No. 13214 awarded an agreement between the City of Pueblo and Raftelis Financial Consultants, Inc., and named Raftelis Financial Consultants, Inc. as the Rate Consultants of Record for the Pueblo Wastewater Department, on April 27, 2015. BACKGROUND : Section 16-7-9 of the Pueblo Municipal Code requires biennial review of sanitary sewer rates and fees. As an enterprise of the City of Pueblo, the Wastewater Department is obligated to collect sufficient funds through its rates and fees to pay for its operations. Operating and maintaining the infrastructure of these facilities entails increasing costs. Raftelis Financial Consultants, Inc. was selected as the Rate Consultant of Record for wastewater utility fees. The attached professional services agreement between the City and Raftelis Financial Consultants, Inc. provides for the required biennial rate review in 2019, as well as a Sanitary Sewer Connection Fee and Plant Investment Fee Study. FINANCIAL IMPLICATIONS : Funding for the professional services related to the rate review are available from the Sewer User Fund. BOARD/COMMISSION RECOMMENDATION : None STAKEHOLDER PROCESS : None ALTERNATIVES : Not applicable. The Municipal Code requires that sanitary sewer rates be reviewed no less often than every two years. Raftelis Financial Consultants, Inc. was selected as the City’s Wastewater Rate Consultant of Record through a competitive bid process. RECOMMENDATION : Approval of the Ordinance. Attachments : An agreement for Professional Services between the City of Pueblo and Raftelis Financial Consultants, Inc. and a copy of the Scope of Work is attached. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered this 13th day of May,2019 by and between the City of Pueblo,a Colorado Municipal Corporation(hereinafter referred to as"Client")and Raftelis Financial Consultants,Inc.(hereinafter referred to as"Consultant")for Consultant to render professional services for Client with respect to Project# 14-061 Project Name: Wastewater Financial Plan and Sanitary Sewer Connection Fee and Plant Investment Fee Study and related ancillary services,hereinafter referred to as the"Project." In consideration of the mutual covenants hereinafter set forth,the parties agree as follows: SECTION 1. GENERAL AND SCOPE OF SERVICES. (a) Consultant shall satisfactorily perform the professional consulting services for the Project described in more detail in Schedule 1 attached hereto and incorporated herein by reference(the"Basic Services"). Such services shall include all usual and customary professional consulting services in connection with its work on the Project.In the event this Agreement follows the selection of Consultant by Client pursuant to a Request for Proposals (RFP) or a Request for Qualifications(RFQ)all of the requirements of that RFP or RFQ are incorporated herein by reference,unless any requirement is expressly excluded in Schedule 1. (b) To the extent Consultant performs any of the Project work through subcontractors or subconsultants, Consultant shall be and remain as fully responsible for the full performance and quality of services performed by such subcontractors or subconsultants as it is for services performed directly by Consultant or Consultant's employees. (c) To the extent Consultant requires access to private property to perform its services hereunder, Consultant shall be required to make arrangements to obtain such access. However, in the event Client has already secured access for Consultant to any such property through a right of entry agreement,access agreement,letter of consent or other instrument,Consultant shall fully comply with and be subject to the terms and conditions set forth therein. A copy of any such instrument will be provided to Consultant upon request. SECTION 2. CONSULTANT'S RESPONSIBILITIES. (a) Consultant shall be responsible for the professional quality,technical accuracy and timely completion of Consultant's work,including that performed by Consultant's subconsultants and subcontractors,and including reports and other services,notwithstanding Client's initial acceptance of same. (b) Consultant shall be responsible,in accordance with applicable law,to Client for all loss or damage to Client caused by Consultant's negligent act or omission;and Consultant hereby irrevocably waives and excuses Client and Client's attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an action,including any such requirements set forth in Section 13-20-602,C.R.S.or similar statute, whether now existing or hereafter enacted. (c) Consultant shall be completely responsible for the safety of Consultant's employees in the execution of work under this Agreement and shall provide all necessary safety and protective equipment for said employees. (d) Consultant acknowledges that time is of the essence with respect to the completion of its services under this Agreement. Consultant represents that Schedule 3 attached hereto is the schedule by which Consultant proposes to accomplish its work,with time periods for which it will commence and complete each major work item. Except to the extent the parties agree to time extensions for delays beyond the control of Consultant,Consultant shall adhere to this schedule and perform its work in a timely manner so as not to delay Client's timetable for achievement of interim tasks and final completion of Project work. Consultant further acknowledges that its schedule has accounted for all reasonably anticipated delays, including those inherent in the availability of labor and equipment required for the work, the availability of information which must be obtained from any third parties, and all conditions to access to public and private facilities. Consultant—General—CA 04-18 1 (e) Before undertaking any work or incurring any expense which Consultant considers beyond or in addition to the Scope of Work described in Schedule 1 or otherwise contemplated by the terms of this Agreement, Consultant shall advise Client in writing that(i)Consultant considers the work beyond the scope of this Agreement,(ii) the reasons that Consultant believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized in writing by Client. The compensation for such authorized work shall be negotiated,but in the event the parties fail to negotiate or are unable to agree as to compensation, then Consultant shall be compensated for its direct costs and professional time at the rates set forth in Schedule 2 attached hereto. SECTION 3. FEES FOR SERVICES;PAYMENT. (a) Client will pay to Consultant as full compensation for all services required to be performed by Consultant under this Agreement,except for services for additional work or work beyond the scope of this Agreement, the maximum sum of U.S. . $57,890, computed as set forth in Schedule 2. (b) Consultant shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount set forth above,for actual professional services rendered and for reimbursable expenses incurred. Applications for payment shall be submitted based upon the hourly rates and expense reimbursement provisions set forth in Schedule 2 attached hereto and shall contain appropriate documentation that such services have been performed and such expenses incurred. Thereafter,Client shall pay Consultant for the amount of the application within 45 days of the date such application is received. (c) No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging,routine photocopying,computer time,secretarial or clerical time or similar expenses unless otherwise provided and listed in Schedule 2. (d) No compensation shall be paid to Consultant for services required and expenditures incurred in correcting Consultant's mistakes or negligence. (e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the provisions of Section 2(e). (f) In the event services under this Agreement are phased and to be performed in more than one fiscal year or are subject to annual appropriation,Consultant acknowledges that funds only in the amount of initial appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. SECTION 4. CLIENT'S RESPONSIBILITIES. (a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant information,data and previous reports accessible to Client which Consultant may reasonably require. (b) Client shall designate a Project Representative to whom all communications from Consultant shall be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information and make decisions with respect to the Project. Said representative shall not,however,have authority to bind Client as to matters of governmental policy or fiscal policy,nor to contract for additions or obligations exceeding a value which is the lesser of$5,000.00 or 5%of the maximum contract price. (c) Client shall examine all documents presented by Consultant,and render decisions pertaining thereto within a reasonable time. The Client's approval of any reports, documents or other materials or product furnished hereunder shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. (d) Client shall perform its obligations and render decisions within a reasonable time under the circumstances presented. Based upon the nature of Client and its requirements,a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact,when all information reasonably necessary for Client to responsibly render a decision has been furnished. A period of 46 days shall be presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The above periods of presumed reasonableness shall be extended where information reasonably required is not within the custody or control Consultant—General—CA 04-18 2 of Client but must be procured from others. SECTION 5.TERM AND TERMINATION (a) Client reserves the right to terminate this Agreement and Consultant's performance hereunder,at any time upon written notice,either for cause or for convenience. Upon such termination,Consultant and its subcontractors shall cease all work and stop incurring expenses,and shall promptly deliver to Client all data,reports,plans,calculations, summaries and all other information, documents,work product and materials as Consultant may have accumulated in performing this Agreement,together with all finished work and work in progress. (b) Upon termination of this Agreement for events or reasons not the fault of Consultant,Consultant shall be paid at the rates specified in Schedule 2 for all services rendered and reasonable costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a). (c) In the event termination of this Agreement or Consultant's services is for breach of this Agreement by Consultant,or for other fault of Consultant including but not limited to any failure to timely proceed with work,or to pay its employees and consultants,or to perform work according to the highest professional standards,or to perform work in a manner deemed satisfactory by Client's Project Representative, then in that event, Consultant's entire right to compensation shall be limited to the lesser of(a)the reasonable value of completed work to Client or(b)payment at the rates specified in Schedule 2 for services satisfactorily performed and reimbursable expenses reasonably incurred,prior to date of termination. (d) Consultant's professional responsibility for its completed work and services shall survive any termination. SECTION 6. SITE ACCESS. In the event the Project will require access to property not under the control of Client, Consultant and Consultant's employees and consultants shall obtain all additional necessary approval and clearances required for access to such property. Client shall assist Consultant in obtaining access to such property at reasonable times but makes no warranty or representation whatsoever regarding access to such property. Notwithstanding the foregoing, Consultant understands and agrees that entry to some property by Consultant may be subject to compliance by Consultant with the terms and conditions of an access agreement in accordance with section 1(c)of this Agreement. SECTION 7. USE OF DOCUMENTS. (a) Data, plans, reports and all other documents prepared or provided by Consultant hereunder shall become the sole property of Client,subject to applicable federal grant requirements,and Client shall be vested with all rights therein of whatever kind or nature and however created,whether by common law,statute or equity. Client shall have access at all reasonable times to inspect and make copies of all notes, plans,reports and all other data or other documents pertaining to the work to be performed under this Agreement. In no event shall Consultant publish work product developed pursuant to this Agreement except(i)with advance written consent of Client,which consent may be granted or withheld in Client's sole and absolute discretion and (ii) in full compliance with the requirements of this Agreement and applicable federal regulations. SECTION 8. INSURANCE AND INDEMNITY. (a) Consultant agrees that it shall procure and will maintain during the term of this Agreement, such insurance as will protect it from claims under workers'compensation acts,claims for damages because of personal injury including bodily injury,sickness or disease or death of any of its employees or of any person other than its employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom;and such insurance will provide for coverage in such amounts as set forth in subparagraph(b). (b) The minimum insurance coverage which Consultant shall obtain and keep in force is as follows: Consultant—General—CA 04-18 3 (i) Workers'Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. The Workers' Compensation Insurance policy shall contain an endorsement waiving subrogation against the Client. (ii) Commercial General Liability Insurance. The Consultant shall secure and maintain during the period of this agreement/contract and for such additional time as work on the project is being performed, Commercial General Liability Insurance issued to and covering the liability of the contractor with respect to all work performed by him and all his subcontractors under the agreement/ contract, to be written on a comprehensive policy form. This insurance shall be written in amounts not less than $1,000,000 for each occurrence and aggregate for personal injury including death and bodily injury and $1,000,000 for each occurrence and aggregate for property damage. This policy of insurance shall name the City of Pueblo, its agents, officers and employees as additional insureds. This policy shall have all necessary endorsements to provide coverage without exclusion for explosion and collapse hazards,underground property damage hazard, blanket contractual coverage,as well as Owner's and Contractor's Protective Liability(OCP)coverage. The policy shall also provide coverage for contractual liability assumed by Contractor under the provisions of the Agreement/Contract,and"Completed Operations and Projects Liability"coverage.Said Commercial General Liability Insurance policy shall contain an endorsement waiving subrogation against the Client. (iii) Professional Liability Insurance with coverage of not less than $1,000,000, and with a deductible of not more than$15,000. (iv) Comprehensive Automobile Liability Insurance. The Consultant shall procure and maintain during the period of the agreement/contract and for such additional time as work on the project is being performed, Comprehensive Automobile Liability Insurance. This insurance shall be written with limits of liability for and injury to one person in any single occurrence of not less than$350,000 and for any injury to two or more persons in any single occurrence of not less than $1,000,000. This insurance shall include uninsured/underinsured motorist coverage and shall protect the Consultant from any and all claims arising from the use both on and off the site of the project of automobiles,trucks,tractors,backhoes and similar equipment whether owned,leased,hired or used by Consultant. (c) Consultant agrees to hold harmless,defend and indemnify Client from and against any liability to third parties,arising out of negligent acts or omissions of Consultant, its employees, subcontractors and consultants. SECTION 9. SUBCONTRACTS. (a) Client acknowledges that Consultant is the prime contractor and the only party with whom Client has a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through subconsultants or subcontractors,Consultant shall contractually bind each of its subconsultants and subcontractors by subcontract agreement to all of the terms of this Agreement which are for the benefit of Client,and Client shall be a third- party beneficiary of those subcontract provisions. (b) Consultant shall indemnify and defend Client from all claims and demands for payment for services provided by subcontractors of Consultant. (c) Consultant acknowledges that,due to the nature of the services to be provided under this Agreement, the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility for services performed under this Agreement. Consequently, Consultant represents that it has selected and intends to employ or assign the key personnel and consultants identified in its proposal submitted to Client prior to execution of this Agreement to induce Client to enter this Agreement. Consultant shall not change such consultants or key personnel except after giving notice of a proposed change to Client and receiving Client's written consent thereto. Consultant shall not assign or reassign Project work to any person to whom Client has reasonable objection. SECTION 10. REQUIRED FEDERAL PROVISIONS. SECTION 11. MISCELLANEOUS. (a) Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either Consultant or Client by the other party shall be in writing and shall be deemed duly Consultant—General—CA 04-18 4 served and given when personally delivered to the party to whom it is directed,or in lieu of such personal service,when deposited in the United States mail,first-class postage prepaid, addressed to the Client,Attention: Nancy Keller,Wastewater Director,City of Pueblo, 1300 South Queens Avenue,Pueblo,CO,81001 or to Consultant at Richard Giardina, Executive Vice President, Raftelis Financial Consultants, Inc., 5619 DTC Parkway, Suite 175, Greenwood Village,CO 80111Either party may change his address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. (b) Entire Agreement. This instrument contains the entire agreement between Consultant and Client respecting the Project,and any other written or oral agreement or representation respecting the Project or the duties of either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and void.In the case of any conflict between the terms of this Agreement for Professional Services and terms of Schedule 1 or any other attachment hereto,the terms of this Agreement shall govern. (c) Successors and Assigns. This Agreement shall be binding on the parties hereto and on their successors and assigns; provided,however, neither this Agreement, nor any part thereof, nor any moneys due or to become due hereunder to Consultant may be assigned by it without the written consent of Client,which consent may be withheld in Client's sole and absolute discretion. Any assignment or attempted assignment in violation of this subsection shall be void. (d) Amendments. No amendment to this Agreement shall be made nor be enforceable unless made by written amendment signed by an authorized representative of Consultant and by Client in accordance with the requirements of Section 4(b)of this Agreement or upon authorization of Client's governing board. (e) Choice of Law. This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. Any unresolved dispute arising from or concerning any breach of this Agreement shall be decided in a state court of competent jurisdiction located in Pueblo,Colorado. (fj Equal Employment Opportunity. In connection with the performance of this Agreement, neither Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race, color,religion, sex, national origin, disability, gender orientation or age. Consultant shall endeavor to insure that its employees are treated during employment without regard to their race, color,religion,sex,national origin,disability, gender orientation or age. (g) Severability. If any provision of this Agreement,except for Section 2,is determined to be directly contrary to and prohibited by law or the requirements of any federal grant or other Project funding source, then such provision shall be deemed void and the remainder of the Agreement enforced. However,it is the intent of the parties that Section 2 of this Agreement not be severable,and that if any provision of said section be determined to be contrary to law or the terms of any federal grant,then this entire Agreement shall be void. SECTION 12. STATE-IMPOSED MANDATES PROHIBITING ILLEGAL ALIENS FROM PERFORMING WORK (a) At or prior to the time for execution of this Agreement(which may be referred to in this section as this"Contract"),Consultant(which may be referred to in this section as"Contractor")shall submit to the Purchasing Agent of City its certification that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and that the Contractor will participate in either the"E-Verify Program"created in Public Law 208, 104th Congress,as amended and expanded in Public Law 156, 108th Congress,as amended,that is administered by the United States Department of Homeland Security or the"Department Program"established pursuant to §8-17.5-102(5)(c)C.R.S.that is administered by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Contract. (b) Contractor shall not: (I) Knowingly employ or contract with an illegal alien to perform work under this contract; (II) Enter into a contract with a subconsultant that fails to certify to Contractor that the subconsultant shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Consultant—General—CA 04-18 5 (c) The following state-imposed requirements apply to this contract: (I) The Contractor shall have confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in either the E-Verify Program or Department Program. (H) The Contractor is prohibited from using either the E-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Contract is being performed. (III) If the Contractor obtains actual knowledge that a subcontractor or subconsultant performing work under this Contract knowingly employs or contracts with an illegal alien,the Contractor shall be required to: A. Notify the subconsultant and the Client's Purchasing Agent within three(3)days that the Contractor has actual knowledge that the subcontractor/subconsultant is employing or contracting with an illegal alien;and B. Terminate the subcontract with the subcontractor/subconsultant if within three(3) days of receiving the notice required pursuant to subparagraph (c)(III)A. above the subcontractor/subconsultant does not stop employing or contracting with the illegal alien;except that the Contractor shall not terminate the contract with the subcontractor/subconsultant if, during such three (3) days, the subcontractor/subconsultant provides information to establish that the subcontractor/subconsultant has not knowingly employed or contracted with an illegal alien. (IV) The Contractor is required to comply with any reasonable request by the Colorado Department of Labor and Employment (hereinafter referred to as "CDLE") made in the course of an investigation that CDLE is undertaking pursuant to its authority under§8-17.5-102(5),C.R.S. (d) Violation of this Section 12 by the Contractor shall constitute a breach of contract and grounds for termination. In the event of such termination, the Contractor shall be liable for Client's actual and consequential damages. (e) As used in this Section 12,the terms"subcontractor"and"subconsultant"shall mean any subconsultant or subcontractor of Consultant rendering services within the scope of this Agreement. SECTION 13. Reserved for Project Specifics. SECTION 14. PERA LIABILITY Consultant shall reimburse the City for the full amount of any employer contribution required to be paid by the City of Pueblo to the Public Employees' Retirement Association("PERA")for salary or other compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The Consultant shall fill out the questionnaire attached as Exhibit A and submit the completed form to Client as part of the signed Agreement. Consultant—General—CA 04-18 IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as of the day and year first above written. CITY OF PUEBLO,A MUNICIPAL CORPORATION CONSULTANT FIRM NAME 1tAFTG.11 5�rvAclgt Com�---, A.L1 TAtQl S,�I%C . � l By2(04e�/ 8Ket By: � Mayor V/ Attest'.., _fld,� -QJL4 Title: EAR C l,�t ' -c Vickn ceslg�l� f_Ickincl City Clerk U [SEAL] BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. / ey 4 i uector of Finance "�'ls1r APPROVED AS TO FORM: . 4f < KC7t91/02C ).— City Attorney Consultant—General—CA 04-18 7 EXHIBIT A COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO Pursuant to section 24-51-1101(2),C.R.S.,salary or other compensation from the employment,engagement,retention or other use of a person receiving retirement benefits(Retiree)through the Colorado Public Employees Retirement Association(PERA)in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated party by the City of Pueblo to perform any service as an employee,contract employee,consultant,independent contractor,or through other arrangements,is subject to employer contributions to PERA by the City of Pueblo. Therefore, as a condition of contracting for services with the City of Pueblo,this document must be completed,signed and returned to the City of Pueblo: (a) Are you,or do you employ or engage in any capacity,including an independent contractor,a PERA Retiree who will perform any services for the City of Pueblo? Yes_, No X . (If you answered "no"please proceed to signature section at bottom of this page.) (b) If you answered"yes"to(a)above,please answer the following question: Are you an individual,sole proprietor or partnership,or a business or company owned or operated by a PERA Retiree or an affiliated party? For purposes of responding to this question, an "affiliated party" includes (1) any person who is the named beneficiary or cobeneficiary on the PERA account of the PERA Retiree; (2) any person who is a relative of the PERA Retiree by blood or adoption to and including parents,siblings,half-siblings,children,and grandchildren;(3)any person who is a relative of the PERA Retiree by marriage to and including spouse,spouse's parents,stepparents,stepchildren,stepsiblings,and spouse's siblings;and (4) any person or entity with whom the PERA Retiree has an agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree other than the PERA Retiree's regular salary or compensation. Yes , No , If you answered"yes"please state which of the above entities best describes your business: (c) If you answered"yes"to both(a)and(b),you agree to reimburse the City of Pueblo for any employer contribution required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between you and the City of Pueblo. Please provide the name, address and social security number of each such PERA Retiree. If more than two, please attach a supplemental list. Name Address Social Security Number Name Address Social Security Number Failure to accurately complete,sign and return this document to the City of Pueblo may result in you being denied the privilege of doing business with the City of Pueblo. Company Name: V\ rT�L,) S Y 1.N{,NC 1 IN L W NS &a/A 'Z(r`C . Authorized Sign ture: t!`^'`� 1 yr l Title: G X-0 (t Zt l U U (� RQS 1 da N� Printed Name: K1 C N(a620 G. 1 A QQ Iw Date: 5 - 7..- 1 c Consultant—General—CA 04-18 8 City of Pueblo, CO Scope of Services Wastewater Financial Plan and Sanitary Sewer Connection Fee and Plant Investment Fee Study Task 1.0—Kickoff Meeting and Data Acquisition 1.1 Prior to the kickoff meeting Raftelis will provide a data request list detailing information needed to complete the study. 1.2 Conduct an on-site meeting with City representatives to confirm study objectives, expectations, schedule, and review data request list. Task 2.0—Financial Plan 2.1 Revenue under existing rates. Determine revenue from existing 2019 rates for the 11-year forecast period 2019 through 2029. 2.2 Revenue under proposed rates. Determine revenue under proposed rates for the 11- year forecast period 2017 through 2028. 2.3 Revenue from other operating and non-operating income. Determine revenue from plant investment fees and other miscellaneous revenue sources during forecast period. 2.4 Operating expense projections. Project operation and maintenance expenses (O&M) based on: • Line-item budget and cost trends • Rates of growth • Changes in personnel and salary requirements • Changes in operations 2.5 Capital improvement funding. Identify sources of funds applicable to the capital improvement program (CIP) that result in lowest impact on utility rates. Separate C1P into collection system and treatment plant projects. Raftelis will assist City staff in identifying potential grant funding sources and/or low-interest loans through Colorado State Revolving Fund Program compared to bonds issued directly by the City. 2.6 Revenue requirement. Project the revenue requirement including O&M, debt service, and routine and major capital improvements net of other income and reserves for each year of forecast period. 2.7 Financial plan scenarios. Prepare up to three(3) cash flow scenarios that vary the timing and amount of revenue adjustments needed to meet revenue requirements, maintain debt service coverage and adequate reserves, and fund the CIP. 2.8 Financial plan workshop. Facilitate one (1) meeting with City representatives to review findings of financial plan. 1 Task 3.0—Sanitary Sewer Connection Fee(SSCF)and Plant Investment Fee(PIF) 3.1 J/4"Equivalent Units. Raftelis will use historical billing data to develop the number of equivalent connections. We will project growth in the number equivalents over the 10- year study period. 3.2 Backbone assets. Raftelis will determine the replacement cost of existing backbone facilities for the SSCF and the PIF. Replacement cost will be based on the Engineering News Record 20-City Construction Cost Index. 3.3 Proposed Backbone Capital Improvements. Raftelis will identify with assistance from Staff those projects in the I0-year capital plan that are backbone related. 3.4 Outstanding Debt. Raftelis will reduce the value of the replacement cost assets by the City's outstanding debt. 3.5 Fee per %"Equivalent. Raftelis will calculate the %" equivalent for the SSCF and PIF each year for the 10-year period. 3.6 Technical Memorandum. Prior to a conference call meeting, Raftelis will prepare a memorandum detailing the assumptions and findings in the financial plan for the City's review. This will allow City Staff to familiarize themselves with the preliminary results. 3.7 SSCS and PIF Workshop. Meet with City representatives to review findings of the SSCS and PIF analysis. Task 4.0—Reporting and Council Meeting Attendance 4.1 Reporting. A final report will be prepared that documents the analyses, assumptions, and considerations of the SSCS and PIF analysis. 4.2 Meeting Attendance. Raftelis will attend two City Council meetings to present findings to the public. Proposed Fee S6le.>)u\e. 2_ Raftelis will complete this Scope of Service tasks for a not-to-exceed fee of$57,890. Our fee includes labor costs using on our standard hourly billing rates below, direct expenses at cost, and a$10 per hour technology charge. The following tabulation shows the fee and hours by task. On-Site Task _j Meetings Hours Cost 1. Kick-off Meeting and Data Acquisition 1 27 $6,840 2. Financial Plan 1 116 24,220 2. SSCF and PIF Calculation 1 62 13,990 3. Reporting/Council Meeting Attendance 2 56 12,840 Total 265 $57,890 2 Additional Services The City may request Additional Services that are supplemental to the Basic Services. Raftelis will complete these services upon receipt of written authorization by the City on a time-and-materials basis using the hourly billing rates below. Additional Services may include, but not be limited to, the following tasks: • Cost of service analysis • Design of rates • Rate structure changes • Attendance at more than two City Council meetings and/or work sessions Raftelis 2019 Standard Hourly Billing Rates Position Hourly Billing Rate* Chair $425 Chief Executive Officer/President $375 Executive Vice President $325 Vice President/Principal Consultant $295 Senior Manager $265 Manager $240 Senior Consultant $210 Consultant $185 Associate $155 Analyst $115 Administration $80 Technology/Communications Charge* $10 * Technology/Communications Charge — this is an hourly fee charged monthly for each hour worked on the project to recover telephone, facsimile, computer, postage/overnight delivery, conference calls, electronic/computer webinars, photocopies, etc. 3 City of Pueblo, CO Wastewater Financial Plan, SSCF and PIF Study Project Schedule May2019 Jun 2019 Jul 2019 Aug 2019 Sap 2019 1/3 6119 IW7 8/24 1/31 N 9114 8/21 6/29 71$ 7/12 7/19 7126 9/2 819 9/16 6123 9130 N 9113 1120 9/27 1.Kick-oft Mis0ng and Data Acquidlon 2.Financial Plan 3.SSCF and PIF Calculation 2 4 Reporting and Coni 1 l e2 Meeting Attandanca a2 Legend Oral Real# 2 ,;oat Re/wit Gaulle/Wbikhop-August 17 + Caunad Meeting-September 24