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City Clerk’s Office Item # M-1
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: March 11, 2019
TO:
President Dennis E. Flores and Members of City Council
CC:
Nicholas A. Gradisar, Mayor
VIA:
Brenda Armijo, Acting City Clerk
FROM:
Nancy Keller, Director of Wastewater
SUBJECT:
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT
OF $14,958.84 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY
SEWER POINT REPAIR AT 1143 ABRIENDO AVENUE AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE THE SAME
SUMMARY:
This Resolution awards a construction contract to Parker Excavating Inc. for emergency sanitary
sewer point repair at 1143 Abriendo Avenue.
PREVIOUS COUNCIL ACTION
:
None
BACKGROUND
:
On November 20, 2018, the Collection Crew was performing routine cleaning maintenance at
1142 Abriendo Avenue when the cleaning head became stuck in an existing hole in the pipe.
When the collection crew tried to remove the cleaning head large rocks and pieces of the main
were falling into the pipe. An emergency repair was performed to remove the cleaning head and
repair the pipe and void under the alley approach.
The unit prices for the estimated work performed by Parker Excavating, Inc. and the change order
for the project are attached. This work was performed under the Sanitary Sewer Point Repair
multi-year contract under which five (5) contractors were qualified via competitive bid.
The cost breakdown for the project is as follows:
Sanitary Sewer Replacement-related
Total: $ 10,370.84 69%
Surface Improvement Related
Total: $ 4,588.00 31%
Grand Total: $ 14,958.84 100%
FINANCIAL IMPLICATIONS
:
Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer
User Fund. Funding was available and had been budgeted, appropriated and allocated to Project
No. 16-043 (WWAN03).
BOARD/COMMISSION RECOMMENDATION
:
Not applicable
STAKEHOLDER PROCESS
:
None
ALTERNATIVES
:
Alternative No. 1 – Place the Repair on a Rehabilitation List
Under this alternative, the City would make no immediate repairs to the sanitary main. The
cleaning head would remain and cause a higher risk of a backup or overflow. The sanitary sewer
main would be put on a rehabilitation list and prioritized by the level of importance for future
rehabilitation projects.
RECOMMENDATION
:
Approval of the Resolution.
Attachments
: Bid Summary Sheet
Change Order
Site Location Map
RESOLUTION NO. 14171
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN
THE AMOUNT OF $14,958.84 TO PARKER EXCAVATING INC.,
FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 1143
ABRIENDO AVENUE AND AUTHORIZING THE PURCHASING
AGENT TO EXECUTE THE SAME
WHEREAS, an emergency sanitary sewer repair was authorized by the former Pueblo
City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and
WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2017-
2018 multi-year point repair contract; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
This contract is for repair of the sanitary sewer at 1143 Abriendo Avenue with Parker
Excavating Inc., Project No. 16-043 (WWAN03) and is hereby awarded to said bidder in the
amount of $14,958.84
SECTION 2.
Funds for Project 16-043 (WWAN03) shall be from the Sewer User Fund.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo,
A Municipal Corporation, and the Acting City Clerk shall affix the seal of the City thereto and attest
the same.
SECTION 4.
The officers and staff of the City are directed and authorized to perform any and all acts
consistent with the intent of this Resolution and the contract to effectuate the transactions
described therein. Furthermore, all actions previously taken by officers and staff of the City
consistent with the contract including any payments authorized under the contract are hereby
ratified.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED March 11, 2019
BY: Chris Nicoll
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
ACTING CITY CLERK
CONTRACT CHANGE ORDER
CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS
Project Number: 16-043 Change Order No. : ONE 1/15/2019 Page 1 of 1
Project Name: FY2017&2018 Sanitary Sewer Point Repair
1143 Abriendo
Contractor: Parker Excavating, Inc.
You are hereby requested to comply with the following changes from the plans&specifications:
Bid Item Description of Changes Decrease Increase
No. Contract By Contract By
1 REMOVE&REPLACE 8"PVC PIPE< 10' DEEP $918.00
2 ASPHALT PATCH-4"ASPHALT ON 6"CLASS 6 ABC <=3OLF $575.00
3 REMOVE&REPLACE 7"REINFORCED CONCRETE $3,289.00
4 INSTALL EXTRA LEAN CONCRETE(FLOW FILL) $2,407.50
8 TRAFFIC CONTROL $2,303.94
TOTAL (Decrease)/Increase I $0.00 $9,493.44
Net Adjustment This Change Order $ 9,493.44
Amount of Previous Change Order(s) $ 0.00
Original Contract Amount $ 5,465.40
Total Adjusted Contract Amount To Date $ 14,958.84
Reason For Change: Actual Field Quantities.
Extra work needed to complete project
The time provided for completion of the contract is changed by 0 calendar days.
This document shall become an amendment to the contract and all provisions of the contract apply hereto
Prepared by: Date:
Associate Engineer I
Reviewed by: Date:
Wastewater Engineering Manager
Accepted by: Date:
Contractor's Representative
If this Change Order causes an increase from the original contract price, signed approval by the Director
constitutes representation that lawful appropriations are sufficient to cover such increase.
Approved by: Date:
Director of Wastewater
FORM C0100.1299
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