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Home My WebLink About14124RESOLUTION NO. 14124 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $11,771.92 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 3407 BROOKFIELD LANE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2017- 2018 multi-year point repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer at 3407 Brookfield Lane with Parker Excavating Inc., Project No. 16-043 (WWAN03) and is hereby awarded to said bidder in the amount of $11,771.92. SECTION 2. Funds for Project 16-043 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED December 26, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK City Clerk’s Office Item # M-3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: December 26, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Nancy Keller, Director of Wastewater SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $11,771.92 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 3407 BROOKFIELD LANE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution awards a construction contract to Parker Excavating Inc. for emergency sanitary sewer point repair at 3407 Brookfield Lane. PREVIOUS COUNCIL ACTION : None BACKGROUND : On August 17, 2018, a television inspection was performed for a main located on Brookfield Lane to determine why a cleaning head was getting stuck during routine maintenance. The TVI shows a large offset joint where a cleaning head was getting lodged during cleaning. The large offset joint was not allowing proper cleaning methods to be performed. An emergency repair was needed to fix the offset joint, so the collection crew can perform maintenance on the main and eliminate the potential of exfiltration. The quote for the unit prices for the estimated work performed by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which five (5) contractors were qualified via competitive bid. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove and Replace 10” PVC $ 2,067.56 Reinstate Service $ 175.00 8” Y $ 93.24 4” Strongback $ 16.07 10” Strongback $ 219.90 Install Extra Lean Concrete (Flowfill) $ 3,156.50 Remove and Replace 48” Manhole $ 2,950.00 Traffic Control $ 605.65 Mobilization $ 550.00 83% Total: $ 9,833.92 Surface Improvement-related Asphalt Patch 4” Asphalt on 6” Class 6 ABC $ 1,938.00 $ 1,938.00 17% FINANCIAL IMPLICATIONS : Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 16-043 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would leave the offset joint in the main, making it hard to perform routine maintenance and the potential of exfiltration to continue. Alternative No. 2 – Place the Repair on a Rehabilitation List Under this alternative, the City would make no immediate repairs to the sanitary main. The sanitary main would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. Like Alternative No. 1 the City would leave the offset joint in the main, making it hard to perform routine maintenance and the potential of exfiltration to continue. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS " IIr • • 16-043 • Order No. ONE 1 / Project Name: FY2017&2018 Sanitary Sewer Point Repair 3407 Brookfield Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract B Contract By 1 REMOVE&REPLACE 8"PVC PIPE<10'DEEP ($1,836.00) 2 ASPHALT PATCH-4"ASPHALT ON 6"CLASS 6 ABC <=3OLF ($1,725.00) 3 INSTALL EXTRA LEAN CONCRETE(FLOW FILL) $2,621.50 6 REMOVE&REPLACE 10"PIPE $2,067.56 7 REINSTATE SERVICE $175.00 8 8"Y $93.24 9 4"STRONGBACK $16.07 10 10"STRONGBACK $219.90 11 TRAFFIC CONTROL $605.65 12 ASPHALT PATCH-4"ASPHALT ON 6"CLASS 6 ABC >3OLF $1,938.00 ® f TOTAL (Decrease)/Increase— ($3,561.00)0 $7,736.92 Net Adjustment This Change Order $ 4,175.92 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 7,596.00 Total Adjusted Contract Amount To Date $ 11,771.92 Reason For Change: Actual Field Quantities. Extra work needed to complete project The time provided for completion of the contract is changed by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer I Reviewed by: Date: Wastewater Engineering Manager Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Director of Wastewater FORM CO100.1299 9# , ir., :,ffi ' .'t'''' - '';' .S. i '' .?"4--•-• ,'.'''''''''•.... ,, _... *"4,,,, .,,,.,..„..: r `° '- '}: elkilli ii' •u X11 rt f *b+ r,R 4 -' i.. ., A A ' .tobull., Aft .'''' '' '.ro'rt, oh* 17 .. .'' - . 44.,•:: or — a „„,„4,,,,,,,,,,,•:.;...: L . :,...„4,,,,, # _ . , a .,... . , civg, T. CIS, 1 04 G W. @ 7 .o L fix. E 3it" g .44. .a I�.' " Ur l *. ` .; €f s .0 ' �' i *. w ` ,e 4 k ' ill '' J ,.yam t I ,. fi a• } • �7 f x i