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Home My WebLink About14107RESOLUTION NO. 14107 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $38,631.55 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 810 TH EAST 9STREET AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2017- 2018 multi-year point repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. th This contract is for repair of the sanitary sewer at 810 East 9 Street with Parker Excavating Inc., Project No. 16-043 (WWAN03) and is hereby awarded to said bidder in the amount of $38,631.55. SECTION 2. Funds for Project 16-043 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED December 10, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING DEPUTY CITY CLERK City Clerk’s Office Item # M-3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: December 10, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Nancy Keller, Director of Wastewater SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $38,631.55 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY TH SEWER POINT REPAIR AT 810 EAST 9 STREET AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution awards a construction contract to Parker Excavating Inc. for emergency sanitary th sewer point repair at 810 East 9 Street. PREVIOUS COUNCIL ACTION : None BACKGROUND : On July 17, 2018, the Collection Crew was performing routine maintenance on the main at 810 th East 9 Street when the cleaning head became stuck in a hole in the main. The Collection Crew was unable retrieve the cleaning head. An emergency repair was needed to remove the cleaning head. A TVI was requested to get a current status on the main’s condition. It was determined that the entire main needed to be replaced. The quote for the unit prices for the estimated work performed by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which five (5) contractors were qualified via competitive bid. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove and Replace 8” PVC pipe less than 10’ $ 5,692.00 Deep Reinstate Services $ 700.00 Remove Cleaning Head $ 200.00 Remove and Replace 48” Manhole $ 5,900.00 Traffic Control $ 5,250.00 Bypass Pumping $ 1,093.50 Mobilization $ 1,100.00 52% Total: $ 19,935.50 Sanitary Sewer Replacement-related Asphalt Paving $ 15,120.50 Dig Out and Replace 9” of Base Course Labor $ 1,344.00 Dig Out and Replace 9” of Base Course Equip $ 1,560.00 Extra Base Course $ 671.55 $ 18,696.05 48% FINANCIAL IMPLICATIONS : Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 16-043 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would leave the cleaning head in the main, making it difficult to perform routine maintenance and leading to an increase chance of a backup due to debris getting caught. Alternative No. 2 – Place the Repair on a Rehabilitation List Under this alternative, the City would make no immediate repairs to the sanitary main. The sanitary main would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. Like Alternative No. 1 this would make it difficult to perform routine maintenance and lead to an increased chance of a backup due to debris getting caught. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: 16-043 Change Order No. : ONE 10/1/2018 Page 1 of 1 Project Name : FY2017&2018 Sanitary Sewer Point Repair 810 E 9th Street Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 REMOVE&REPLACE 8"PVC PIPE<10'DEEP(>100) ($247.50) 2 ASPHALT PATCH-4"ASPHALT ON 6"CLASS 6 ABC (>100) $10,080.00 5 MOBILIZATION $550.00 6 REINSTATE SERVICE $700.00 7 DIG OUT&REPLACE 9"OF BASE COURSE-LABOR $1,344.00 8 DIG OUT&REPLACE 9"OF BASE COURSE-LABOR $1,560.00 9 EXTRA BASE CURSE MATERIAL $671.55 10 TRAFFIC CONTROL $5,250.00 11 BYPASS PUMPING(21ST) $1,093.50 TOTAL (Decrease)/Increase ($247.50)1 $21,249.05 Net Adjustment This Change Order $ 21,001.55 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 17,630.00 Total Adjusted Contract Amount To Date $ 38,631.55 Reason For Change: Actual Field Quantities. Extra work needed to complete project The time provided for completion of the contract is changed by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer I Reviewed by: Date: Wastewater Engineering Manager Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Director of Wastewater FORM CO100.1299 . �, �" ,, oil odamou �� • 9 •I • G. no { .,.. '. i , r 1 x -.,.• - u. -: 'I -:--=',1'- - oft ' x! ♦ 4n' p, « w�y . tr. , r, .. r P , :r.: t V. .sF.. a « g H-f 04 �a .-is "'<.a. ..a .o �,.. _ ,, , -., 4