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HomeMy WebLinkAbout09374* City Clerk’s Office Item # R-5 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: November 12, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Pepper Whittlef, Acting Director of Transit SUBJECT: AN ORDINANCE APPROVING A PARTICIPATING ADDENDUM FOR THE PURCHASE OF A 35' HYBRID TRANSIT BUS SUMMARY: The attached ordinance approves a participating addendum between the Commonwealth of Virginia, Gillig, and the City of Pueblo for the purposes of purchasing a new transit bus off an existing contract between the Commonwealth of Virginia and Gillig. PREVIOUS COUNCIL ACTION: None BACKGROUND: City of Pueblo was awarded a grant to purchase a new 35’ hybrid transit bus in 2018. Staff is recommending procuring the new bus off an existing contract between the Commonwealth of Virginia and Gillig (bus manufacturer). The concept is called “piggy backing” and is approved by City of Pueblo purchasing guidelines and the Federal Transit Administration. This process avoids the lengthy process of preparing bid documents and allows the City to continue to purchase Gillig buses within a competitive bidding process. FINANCIAL IMPLICATIONS: There a no financial implications with the approval of the addendum. BOARD/COMMISSION RECOMMENDATION: Pueblo Transit Board recommends approval. STAKEHOLDER PROCESS: Not applicable. ALTERNATIVES: Should this Ordinance not pass, Pueblo Transit will be required to produce formal bidding documents for the purchase of a 35’ hybrid bus. There is no guarantee that the contract would be awarded to Gillig, thus diversify our fleet and respecting maintenance components. RECOMMENDATION: Approval of the Ordinance. Attachments: Agreement ORDINANCE NO. 9374 AN ORDINANCE APPROVING A PARTICIPATING ADDENDUM FOR THE PURCHASE OF A 35' HYBRID TRANSIT BUS BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Participating Addendum between the Commonwealth of Virginia, Gillig, and the City of Pueblo for the purposes of purchasing a new transit bus off an existing contract between the Commonwealth of Virginia and Gillig is hereby approved. SECTION 2. The President of City Council is herby authorized to execute said Participating Addendum on behalf of the City of Pueblo, and the City Clerk shall affix the Seal of the City to the Participating Addendum and attest the same. SECTION 3. The officers of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached Agreement to effectuate the policies and procedures described therein. SECTION 4. This Ordinance shall become effective immediately upon final passage. INTRODUCED November 12, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK PASSED AND APPROVED: November 26, 2018