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Home My WebLink About14099 RESOLUTION NO. 14099 A RESOLUTION ESTABLISHING AN APPROVED LIST OF CONTRACTORS TO PERFORM EMERGENCY SANITARY SEWER POINT REPAIRS DURING CALENDAR YEARS 2019 AND 2020 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, proposals for performing sanitary sewer point repairs under Project No. 18-098 have been received and examined; and WHEREAS, the proposal of Parker Excavating Inc., K.R. Swerdfeger Construction Inc., and ML Strasia & Sons Construction Inc., (collectively the “Approved List”) have been determined to be responsive; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Council hereby authorizes, subject to an unexpended balance of appropriations therefore, that upon approval of the City Manager or Mayor contracts for effecting emergency sanitary sewer point repairs may be awarded from time to time, to the lowest bidder on the Approved List, as determined by unit prices for elements of constructions submitted by responsive bidders under Project No. 18-098, based on the requirements and unit quantities of each repair project that may arise, and that the same be awarded to said bidder in the required amount at the time of each project. SECTION 2. Funds for Project 18-098 (WWAN03) shall be from the Sewer User Funds. SECTION 3. Upon approval of the City Manager or Mayor, the Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. Any such contract shall be submitted to the City Council for ratification and approval. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED November 26, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK City Clerk’s Office Item # M-7 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 26, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk From: Nancy Keller, Wastewater Director SUBJECT: A RESOLUTION ESTABLISHING AN APPROVED LIST OF CONTRACTORS TO PERFORM EMERGENCY SANITARY SEWER POINT REPAIRS DURING CALENDAR YEARS 2019 AND 2020 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution establishes an approved list of contractors to perform emergency sanitary sewer point repairs during calendar years 2019 and 2020. The attached bid summary shows the breakdown of itemized costs. PREVIOUS COUNCIL ACTION : City Council has historically established such lists for this purpose with the most recent list approved for calendar years 2017 and 2018 pursuant to Resolution 13577. BACKGROUND : The City of Pueblo owns and operates a sanitary sewer system to convey raw sewage for treatment to the James R. Dilorio Water Reclamation Facility. Parts of this system are beyond its life expectancy. Sanitary sewer problems requiring point repairs are most often discovered when residents report service problems or our Wastewater Collection crew discovers broken pipes, sagging pipes, leaking pipes, obstructions clogging pipes or unstable manholes. Thus, it’s often not possible to anticipate when and where a repair will occur. Repairs need to be completed as quickly as possible to limit the time that the public in the vicinity may be without service or at risk for back- ups. The City of Pueblo requires formal competitive bids for projects to assure that costs are controlled. Pursuant to Sections 1-10-5 and 1-10-6, P.M.C., the City Manager or Mayor is authorized to approve emergency construction projects without formal bidding and without prior City Council approval: provided, such contracts are subsequently presented to the City Council for ratification and approval. This resolution authorizes contracts under 2019 and 2020 Sanitary Sewer Emergency Point Repair Project 18-098 and will provide both competitive bid cost controls and rapid response capability by creating a list of qualified contractors who have provided a list of unit prices. The Purchasing Department solicited unit cost competitive bids from contractors for various elements of sanitary sewer point repair, including per lineal foot pipe costs for differing pipe sizes and depths, unit costs for manholes, unit costs for curb and gutter as well as mobilization costs. Three bids were received and attached is that summary sheet. All bidders form a list of qualified firms to whom point repair projects can be offered. When a point repair project arises, the Wastewater Department staff will evaluate the repairs needed, determine the unit quantities for the work and compare the qualified vendors bid price to determine who will complete the work for the lowest cost. The vendor will be required to sign a standard contract for each project. The project then will proceed without prior Council approval but shall subsequently be presented to Council for ratification and approval. FINANCIAL IMPLICATIONS : Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding is available and has been budgeted, appropriated and allocated to Project No. 18-098 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would not create an approved list of contractors to make repairs to the existing sanitary sewer system if and when emergencies occur. Under this alternative, the risk of sanitary sewer overflows and backups increases which creates serious health and safety issues to the public. Alternative No. 2 – Place Mains on the Rehabilitation List Under this alternative, the City would make no immediate improvements and would not create an approved list of contractors for emergency repairs. Any emergency issues would be placed on a rehabilitation list and prioritized by the level of importance for future improvements. This would significantly increase the time it takes to repair the main. This would increase the risk to the public safety and health and allow the damaged main to continue to degrade. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet