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Home My WebLink About14051 RESOLUTION NO. 14051 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $22,311.70 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT BROADWAY AVENUE AND EVANS AVENUE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2017- 2018 multi-year point repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer at Broadway Avenue and Evans Avenue Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 16-043 (WWAN03) is hereby awarded to said bidder in the amount of $22,311.70. SECTION 2. Funds for Project 16-043 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED September 24, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK City Clerk’s Office Item # O-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: September 24, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Nancy Keller, Director of Wastewater SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $22,311.70 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT BROADWAY AVENUE AND EVANS AVENUE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution awards a construction contract to Parker Excavating Inc. for emergency sanitary sewer point repair at Broadway Avenue and Evans Avenue. PREVIOUS COUNCIL ACTION : None BACKGROUND : On June 28, 2018, the Wastewater Department performed a Televised Video Inspection (TVI) on one of the known trouble areas for the collection system. The TVI showed that there were two sewer cleaning heads stuck in the main at a point where a previous point repair had failed, which made it difficult for the collection crews to clean. The decision was made to perform an emergency point repair. The quote for the unit prices for the estimated work performed by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which five (5) contractors were qualified via competitive bid. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove Camera/Cleaning Head $ 400.00 Mobilization $ 550.00 Bypass Pumping $ 6,842.13 Laborers 4 $ 2,048.00 Operator $ 520.00 160 Trackhoe $ 1,755.00 624 Loader $ 2,275.00 Truck and End Dump Trailer 3 $ 1,282.50 Traffic Control $ 1,194.07 Subtotal: $ 16,866.70 76% Surface Improvement-related Asphalt Patch 6” Full Depth Asphalt $ 1,700.00 Install Extra Lean Concrete (Flow Fill) $ 3,745.00 Subtotal: $ 5,445.00 24% TOTAL: $ 22,311.70 FINANCIAL IMPLICATIONS : Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 16-043 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would leave the defective point repair and the cleaning heads in the main making it difficult to perform routine maintenance and leading to an increase chance of a backup due to debris getting caught. Alternative No. 2 – Place the Repair on a Rehabilitation List Under this alternative, the City would make no immediate repairs to the sanitary main. The sanitary main would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. Like Alternative No. 1 this would make it difficult to perform routine maintenance and lead to an increased chance of a backup due to debris getting caught. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: 16-043 Change Order No. : ONE 6/29/2018 Page 1 of 1 Project Name: FY2017&2018 Sanitary Sewer Point Repair Broadway&Evans Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 REMOVE&REPLACE 8"PVC PIPE<10'DEEP ($1,545.00) 2 ASPHALT PATCH-6"FULL DEPTH ASPHALT(1-20 LF) $200.00 3 INSTALL EXTRA LEAN CONCRETE(FLOW FILL) $3,210.00 6 BYPASS PUMPING $6,842.13 7 LABORERS-4 $2,048.00 8 OPERATOR $520.00 9 160 TRACKHOE $1,755.00 10 624 LOADER $2,275.00 11 TRUCK AND END DUMP TRAILERS-3 $1,282.50 12 TRAFFIC CONTROL $1,194.07 TOTAL (Decrease)/Increase I $1,545.00 ( $19,326.70 Net Adjustment This Change Order $ 17,781.70 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 4,530.00 Total Adjusted Contract Amount To Date $ 22,311.70 (Reason For Change: Actual Field Quantities. Extra work needed to complete project The time provided for completion of the contract is changed by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer I Reviewed by: Date: Wastewater Engineering Manager Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price, signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Director of Wastewater FORM 00100.1299 s 401?0„ „... „ . $.,.....7. �,�', ! "'1/214060, � # ' s dip a :. 'vpsc „:: •l N: 2 �� -,4 k „ii:/'; '*.. $'.' • '. ' . , '. . fff.• . ,,. , ,,,..• -NI,. ,1$44440 sof° t / � .\ ":".' * ,t 2..11V 4,,0 . p0 Sy'.. .. ,, IA'°N "4' �'; wee :+� - ° $ .,401'4` N.. .....- . - ...,-'Olt" , ' ,IN 0,... . , ilk �.r a. / I't r ' * NI ,,..„ . ” 4.-..„ v,,,, 4. c.,, -,.. . '4'4 - . . *":.'.,° '.,. \* - i .4*4t" ' ' ' - ''''' lr ' - ( ,,,,,, . 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