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HomeMy WebLinkAbout14018RESOLUTION NO. 14018 A RESOLUTION AUTHORIZING THE CITY OF PUEBLO TO APPROVE A CONTRACT AGREEMENT FOR A PLAYGROUND PROJECT WITH KABOOM! INC., AT DONLEY PARK IN 2018, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME WHEREAS, the City supports the planning and design of the park site for a new play structure to be installed that will be available for children aged 2 through 12 at Donley Park; and, WHEREAS, the City supports the recruitment of community volunteers to participate in the design and installation of the KaBOOM! custom-designed play space project at Donley Park; and, WHEREAS, the City supports the installation by City staff of site improvements including concrete curbs, walkways, and drainage structures in support of a new playground at Donley Park; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A Contract Agreement relating to the playground project at Donley Park in 2018 from KaBOOM! and funding partner Colorado Health Foundation, having been approved as to form by the City Attorney and copies of which are attached hereto, are hereby approved. SECTION 2. The President of the City Council is hereby authorized to execute said Contract Agreement on behalf of the City of Pueblo, a Municipal Corporation. SECTION 3. The officers and staff of the City are authorized and directed to perform any and all acts consistent with the intent of this Resolution and Contract Agreement to implement the policies and procedures described therein. SECTION 4. This Resolution shall become effective immediately upon final passage and approval. INTRODUCED July 23, 2018 BY: Robert Schilling MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK City Clerk’s Office Item # M-5 BACKGROUND PAPER FOR PROPOSED RESOLUTION COUNCIL MEETING DATE: July 23, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Steven Meier, Director of Parks and Recreation SUBJECT: A RESOLUTION AUTHORIZING THE CITY OF PUEBLO TO APPROVE A CONTRACT AGREEMENT FOR A PLAYGROUND PROJECT WITH KABOOM!, INC., AT DONLEY PARK IN 2018, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME SUMMARY: This Resolution approves the Contractual Agreement with KaBOOM! Inc., to receive play structure equipment and materials to construct a new playground at Donley Park. PREVIOUS COUNCIL ACTION: None. BACKGROUND: The City of Pueblo (City) was contacted by representatives of KaBOOM! Inc., in early 2018 and was encouraged to submit a grant application for at least one playground project. The grants are generated from the “Build it with KaBOOM!” program and are ongoing opportunities for communities funded through KaBOOM!’s dedicated funding partners. For Pueblo, the funding partner is the Colorado Health Foundation. Grant awards occur in the form of materials, equipment, and expertise of KaBOOM! staff to assist communities with the planning, design, recruitment of volunteers, and installation of a permanent play structures and site enhancements for new play spaces within the community. Each project requires a local match of $8,500 for the Project. Staff from the City Planning and the Parks and Recreation Departments developed two project applications to add play structures at two City Parks: Donley Park and Leidigh Park. The application for Donley Park has succeeded in advancing to the final round of the grant selection process. The KaBOOM! Playground grant reviewers have provided the City with a contract agreement for the City’s review and approval. Authorization by City Council to enter into the contract agreement is the final step in the application process. The staff recommends Donley Park for the playground location because this park was identified in Pueblo’s 2008 Parks and Recreation Assessment and Implementation Plan as lacking standard facilities to serve the community. The City attorney’s office has approved the contract as to form. Following contract approval, the playground project can be awarded funding by the Colorado Health Foundation, and the Project can move forward to construction. FINANCIAL IMPACT: The application for a playground project involves a community financial match in the amount of $8,500 per site. The local matching funds are available and will be paid from existing park expenditure accounts. Staff time and use of City equipment will be utilized for the Project, in addition to standard park site improvements that are planned and budgeted for 2018. BOARD/COMMISSION RECOMMENDATION: Not applicable. STAKEHOLDER PROCESS: The improvements needed for Donley Park were identified in 2008 through a planning process undertaken to identify and address priority issues to improve the parks and recreation system in Pueblo. A series of public input opportunities between April and November of 2008 were conducted and community input was gathered as part of the facility inventory and assessment. ALTERNATIVES: If the grant application is not approved and executed, the City will either significantly delay or not implement the Project. RECOMMENDATION: Approval of the Resolution. Attachments: 2018 KaBOOM! Grant Contract Agreement City Staff Certification IqOoIj COMMUNITY PARTNER PLAYGROUND AGREEMENT July 23, 2018 KaB00M!, Inc.(referred to herein as KaB00M!)is pleased that City of Pueblo(referred to herein as the Community Partner)has agreed to collaborate with KaB00M!and The Colorado Health Foundation (referred to herein as the Funding Partner)in the construction of a new playground at Donley Park, 2310 W 15th Street, Pueblo,Colorado 81003(the "Project"). This Community Partner Playground Agreement(this"Agreement"),which sets forth the Community Partner's obligations in connection with the Project and certain matters on which the parties have agreed,will,when executed by the duly authorized representatives of each party,supersede any prior agreements and represent the complete legally binding agreement between the parties regarding the Project. The Community Partner acknowledges and agrees the primary source of funding for the Project is a contribution from the Funding Partner. In the event that such a contribution is not funded,then this agreement shall immediately terminate upon written notice thereof from KaB00M!. 1. Obligations of the Community Partner. The Community Partner shall work with KaB00M!and the Funding Partner as well as community residents to design, plan and build the Project. By executing this Agreement,the Community Partner is unconditionally agreeing to each of the following obligations,in each case meeting the requirements provided by KaB00M!: (a) Fundraising. In support of the Project,the Community Partner must contribute$8,500 to KaB00M!,which will apply the funds directly to the purchase of playground equipment. KaB00M!will invoice the Community Partner for such amount promptly following the execution of this Agreement,which amount must be paid in full at least thirty(30)days prior to the Project's Build Day(as defined below). (b) Proiect Site. (i) Ownership. At the time of execution of this Agreement,the Community Partner shall provide KaB00M!with proof of land ownership evidenced by either a deed granting title to the property to the Community Partner or a letter from the property owner showing approval for the Project. The Community Partner is the owner of the playground in its entirety,for the lifetime of the playground,including the equipment and/or safety surfacing purchased by KaB00M!and/or the Funding Partner. (ii) Permits. Prior to Build Day,the Community Partner shall obtain or cause to be obtained all necessary permits and licenses regarding the installation, possession and use of the playground in compliance with applicable laws and regulations. (iii) Preparation. The Community Partner shall ensure that the Project site is safe for volunteers and children, which responsibility includes: (1)recruiting fifteen (15)adult volunteers to participate in preparation activities two to three days prior to Build Day;(2)preparing the site for the installation of the Project at least two weeks before Build Day,which includes removing existing playground equipment,footers and safety surfacing, grading the land,removing fencing and performing soil tests;(3)conducting up to two(2)utility checks as reasonably requested by KaB00M!with the appropriate utility companies,with the first test being completed on or before Design Day(as defined below)and with all utility check documentation provided upon completion to the KaB00M!project manager who shall supervise the planning and installation of the playground (the"Project Manager"); and (4)conducting up to two(2)soil site tests as reasonably requested by KaB00M!,with the first test being completed on or before Design Day and with all soil check documentation provided to the Project Manager upon completion.The Community Partner is responsible for undertaking any necessary risk mitigation should the soil be deemed unsafe for children and volunteers. (iv) Safety and Security.The Community Partner shall ensure the security of equipment,tools,supplies and well-being of the adults and children from the beginning of the preparation activities until the conclusion of Build Day,including any postponement. (v) Maintenance. Maintenance of the playground facility and supervision of its use is the sole responsibility of the Community Partner. The Community Partner shall collaborate with KaBOOM!during the Project planning process to develop a maintenance program for the playground and,with the support of the property owner(if owner is a separate party),shall maintain the playground and the property before and after the Build Day to ensure a safe and attractive playspace. In furtherance of the foregoing, in the event any playground equipment included in the Project no longer is permitted for any reason to be located at its original site of construction or such site is no longer controlled by the Community Partner for any reason, then the Community Partner promptly shall notify KaBOOM!following its becoming aware of such situation and shall,at the Community Partner's sole cost and expense,take such steps as may be necessary to promptly and safely relocate the playground equipment(including any permanent signage and other fixtures)to an alternate site that serves children or to ensure that the successor controlling person of such site shall continue to make such playground available to children in the same manner contemplated as of the Build Day and maintain(or permit the Community Partner to maintain)such playground in accordance with the maintenance program. In addition,the Community Partner shall accept and maintain engineered wood fiber as playground safety surfacing, meeting standards established by Consumer Product Safety Commission guidelines,for the lifetime of the playground. Guidance and materials for the purpose of developing a maintenance plan for the playground are available, upon request,from the playground equipment and safety surfacing manufacturers, including Playworld Systems, Inc.or Landscape Structures, Inc. (vi) Adult Fitness Equipment Stations.The Community Partner has agreed to accept three(3)Adult Fitness Equipment Stations as part of this playspace project and has agreed to: 1)work with their KaBOOM!Project Manager to coordinate the installation and pouring of three(3) 15'x 15'concrete pads to accommodate the stations at least two(2)weeks prior to Build Day at the cost of the Funding Partner;2)identify which three (3)stations will be included within the scope of this project from Playworld Systems, Inc.'s line of LifeTrail® or ENERGI®(as designated by KaBOOM!and the Funding Partner)equipment at Design Day;3)develop and implement a maintenance plan appropriate to the site and usage that will include regular(to be determined by Community Partner based on usage)and specified safety checks of the physical space and equipment. (c) Design Day. The Community Partner agrees to host a KaBOOM!facilitated"Design Day"with at least twenty (20)adult volunteers and twenty(20)children. Such adult volunteers shall remain engaged in the planning activities throughout the Project's planning process. (d) Build Day. The Community Partner shall recruit 200 adult volunteers from the community to participate in a one- day installation event for the Project,which is scheduled to occur on a date to be determined and which is referred to herein as the Build Day. The Community Partner shall ensure that all volunteers sign a waiver. On the Build Day,the Community Partner shall provide food,water,tools,dumpsters, music and restroom facilities for all volunteers. (e) Promotion; Intellectual Property. The Community Partner shall seek prior approval from KaBOOM!and/or the Funding Partner for any materials that reference the Project or contain the name,trademarks,service marks, logos and other intellectual property(collectively, and together with all goodwill attached or which shall become attached to any of the them,the"Marks")of KaBOOM!and/or the Funding Partner, including press releases, fliers and promotional materials. The Community Partner acknowledges and agrees that each of KaBOOM!and the Funding Partner is the sole owner of all right, title and interest in and to its respective Marks. The parties acknowledge that KaBOOM!and the Funding Partner may take all steps to protect their Marks as they deem appropriate. Any use of the Marks will inure to the sole benefit of KaBOOM!or the Funding Partner(as applicable). The Community Partner shall not use the Marks in any manner that would harm the reputation of KaBOOM!or the Funding Partner or disparage or negatively reflect upon the Marks. Upon expiration of or termination of this Agreement for any reason,the Community Partner shall cease all use of the Marks. The Community Partner shall collaborate with KaBOOM!and the Funding Partner to secure media coverage for the Project. (f) Signaqe. The Community Partner shall allow the names and logos of KaBOOM!and the Funding Partner to be displayed on permanent playground signage,which shall be substantially in the form provided to the Community Partner during the application process and shall be no greater than 14'/4 inches wide by 30'/4 inches tall and mounted on poles in a mutually agreed location. (g) Playground Costs. The Community Partner is solely responsible for and shall hold KaBOOM!and the Funding Partner harmless from any costs incurred by the Community Partner for any prior site preparation, upgrades or improvements or any equipment or materials purchased to supplement those secured by KaBOOM!. (h) Warranty. The playground equipment and the safety-surfacing related to the Project may be covered under warranty by the applicable manufacturers,a copy of which may be obtained,upon request,from such manufacturers. The Community Partner acknowledges that any warranties and/or guarantees on any equipment or material are subject to the respective manufacturer's terms thereof, and the Community Partner agrees to look solely to such manufacturers for any such warranty and/or guarantee. Neither KaBOOM!nor the Funding Partner nor any of their respective affiliates,directors,officers,managers, partners, members,shareholders, employees,agents or representatives,have made nor are in any manner responsible or liable for any representation,warranty or guarantee,express or implied, in fact or in law,relative to any equipment or material, including its quality, mechanical condition or fitness for a particular purpose. (i) Insurance.To the extent of the law, the Community Partner is self-insured and is responsible for providing coverage for its own employees and against liability for bodily injury,death and property damage that may arise out of or be based on the use of the playground at"Community Partner location",from 7(seven)calendar days before the Build Day and for a minimum of one year afterward,in each case,in amounts not less than one million dollars($1,000,000).This self-insurance shall be primary and non-contributing with any other insurance covering KaBOOM!and its funding partners. (j) Indemnification. Except as expressly prohibited by law,The Community Partner shall indemnify and hold harmless KaBOOM!,the Funding Partner and their respective affiliates,directors,officers,managers,partners, members,shareholders,employees, agents and representatives from any and all losses,liabilities,claims, actions,fees and expenses(including interest and penalties due and payable with respect thereto and reasonable attorneys'and accountants'fees and any other reasonable out-of-pocket expenses incurred in investigating, preparing,defending or settling any action), including any of the foregoing arising under, out of or in connection with any breach of this Agreement,any actions associated with this Project or resulting from the use of any playground property and equipment, including those for personal injury,death,or property damage,except to the extent resulting from the gross negligence or willful misconduct of such indemnified person. This provision shall survive any termination or expiration of this Agreement. (k) Data and Reporting Requirements. The Community Partner shall(i)promptly following the confirmation of the Project,distribute one or more play-related surveys provided by KaBOOM!to its stakeholders, including parents/caregivers, volunteers,staff and board members, (ii)cause members of its planning committee to complete a post-build survey provided by KaBOOM!within 2 weeks from the Build Day and a 6-month survey provided by KaBOOM!within 7 months from the Build Day. (I) Code of Conduct. The Community Partner shall establish,communicate and enforce a code of conduct for all participants in the Project's Build Day events. The Community Partner shall identify certain core standards that are expected to be included in the Community Partner's code of conduct. 2. Obligations of KaBOOM!. (a) Playground Build. KaBOOM!shall provide technical and organizational leadership and guidance for the Project and shall: (i) Coordinate Funding Partner participation,facilitate playground design, including regular planning meetings, and work with vendors to procure equipment and materials in a timely manner, except to the extent that safety surfacing other than engineered wood fiber is used,which shall be procured by the Community Partner. (ii) Manage construction logistics for the Project,coordinate playground site preparation activities with the Community Partner, inventory equipment and materials, and assure that the necessary tools and materials and other general supplies are available on the Build Day. • (iii) Lead the Build Day activities,including the coordination of Build Day captains and volunteers. (iv) Make available certain educational and promotional materials related to the Project. (b) Inspection. KaBOOM!,in collaboration with the Community Partner,will secure a Certified Playground Safety Inspector to review the playground structure at the conclusion of the Build Day(or,if KaBOOM!assumes responsibility for the playground construction going beyond one day,at the conclusion of the installation)to ensure that the structure is safe and built to all appropriate standards and guidelines, unless the Build Day is not completed on the Build Day due to failure of the Community Partner, in which case the Community Partner shall secure the Certified Playground Safety Inspector. (c) Promotion. KaBOOM!will provide proposed promotional materials relating to the Project for the Community Partner's review and approval,which approval shall not be unreasonably withheld or delayed. (d) Website Listing. KaBOOM!will place the playground on its list of KaBOOM!builds on the KaBOOM!website and KaBOOM!will send information to the Community Partner on playground maintenance programming and enhancements. (e) Post-Build Day. The Community Partner shall(i)within one week following the Build Day,complete and submit a Post Build Report, in the form to be made available by KaBOOM!, and(ii)shall use its commercially reasonable efforts to provide,and otherwise shall cooperate in good faith with KaBOOM!regarding obtaining,such other information related to the Project as KaBOOM!from time to time may request. 3. Build Day Postponement. The Build Day shall not be postponed except when weather or other conditions jeopardize the safety of the volunteers or threaten the structural integrity of the playground. The decision to postpone the Build Day will be made by majority agreement of the representatives of KaBOOM!,the Community Partner and the Funding Partner,except where such decision must be made by KaBOOM!on the construction site and representatives of the Community Partner and the Funding Partner are not available for consultation. In the event that the Build Day is postponed, KaBOOM!,the Community Partner and the Funding Partner shall develop a plan for rescheduling the Build Day at the next earliest date possible for each party.The Funding Partner shall be responsible for all additional expenses related to the rescheduled Build Day,including,without limitation,equipment, labor and materials,storage and travel costs and expenses;provided,however,that the Funding Partner shall be notified of the estimated amount of such additional expenses in connection with rescheduling of the Build Day. Notwithstanding the foregoing,in the event that the date of the Build Day is cancelled or changed as a result of the Community Partner's failure to satisfy its obligations in connection with the Project,then the Community Partner shall be liable to KaBOOM!and the Funding Partner for all such additional expenses related to the rescheduled Build Day. 4. Funding Partner Relations. KaBOOM!has a separate contract with the Funding Partner pursuant to which the Funding Partner has agreed to provide financial and human resources for the Project. In recognition of the Funding Partner's contribution of such resources, the Funding Partner shall receive first placement on any recognition materials developed for the Project,including playground signage,banners,T-shirts,press releases,website and newsletter stories,and flyers, and the Community Partner shall not solicit sponsors or donors in relation to the Project whose products or services directly compete with the products or services of the Funding Partner as identified to the Community Partner by KaBOOM!and/or the Funding Partner. In the event the Community Partner solicits other sponsors or donors,then the Community Partner shall not permit such sponsors or donors to compete with the Funding Partner for signage and sponsorship recognition. 5. Termination. In the event that the Community Partner fails to make the payments required under Section 1(a)or otherwise breaches this Agreement, KaBOOM!may terminate this Agreement upon written notice to the Community Partner of such termination. Furthermore,if either party is delayed or prevented from fulfilling any of its obligations hereunder by any cause beyond its reasonable control, including acts of God, acts or omissions of civil or military authorities, fire,strike,flood,riot,act of terrorism,war,transportation delay,or inability due to such causes to obtain required labor,materials or facilities,such party shall not be liable hereunder for such delay or failure and either party may terminate this Agreement if the other is unable to perform any obligation hereunder for a period longer than ten (10)calendar days due to such force majeure event, in which case KaBOOM!shall refund to the Community Partner any amounts paid to KaBOOM!,less expenses already committed and/or incurred prior to the date of such • termination. If,upon termination as provided herein,the sum due KaBOOM!the by Community Partner exceeds the sum paid to KaBOOM!hereunder,the Community Partner shall pay KaBOOM!for any such additional sum due upon presentation of appropriate documentation within thirty(30)days of invoice. Except as set forth above, upon any termination, this Agreement shall become void and have no effect,and no party shall have any liability to the other party,except that nothing herein will relieve any party from liability for any intentional breach of this Agreement prior to such termination. 6. General Provisions. The Community Partner represents to KaBOOM!that all information provided by it to KaBOOM!, including in the Playground Profile Application, is true,correct and complete in all respects and does not omit any information relevant to the Project. Each party has all requisite power and authority, including any necessary approval by its governing body,to execute and deliver this Agreement, and to perform its obligations hereunder.This Agreement may not be assigned or transferred by either party without the prior written consent of the other party hereto.This Agreement shall inure to the benefit of and be binding upon the parties hereto,their respective successors and permitted assigns, and where expressly stated,their affiliates and representatives.This Agreement shall be governed by and construed under the laws of the State of Colorado,without regard to conflicts of laws principles to the extent that the application of the laws of another jurisdiction would be required thereby. This Agreement may be altered,modified or amended only by a written document signed by both parties. This Agreement may be executed in two or more counterparts,each of which shall be an original and all of which, when taken together,shall constitute the same agreement and may be delivered by facsimile or electronic mail transmission with the same force and effect as if originally executed copies hereof were delivered. Any notices required or permitted to be given hereunder shall be sent by certified or registered United States mail,postage prepaid,by personal delivery addressed to the applicable party or by facsimile or electronic mail transmission(the receipt of which is confirmed)at the address set forth under such party's signature below. The Funding Partner shall be an intended third party beneficiary of Sections 1(b),(e),(f),(g), (h), (i)and(j)and Sections 2(b), 3,4 and 6 of this Agreement and is entitled to enforce its rights under such sections as if it were a party to this Agreement. By executing this Community Partner Playground Agreement where indicated below,each of KaBOOM!and the Community Partner agrees,as of the date identified above,to be legally bound by all of the terms and provisions set forth above. Cityof • o KaBOOM!,Inc. By. Na -: ristopher A. Nicoll By: rL rommpir Title: President of City Council Tame�e Title: Chieff Fi Fi� Address: Address: 1 City Hall Place 4301 Connecticut Ave. NW,Suite ML-1 Pueblo CO 81003 Washington, DC 20008 T: (719)553-2489 T: (202)464-6180 e-mail: cnicoll anpuebio.us F: (202)659-0210 e-mail:amegas ankaboom.orq Contact information for the person who should receive KaBOOM! invoices: Name: Steven Meier Telephone number: (719)553-2259 Mailing Address: Email: smeier@pueblo.us 800 Goodnight Avenue Pueblo, CO 81003