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HomeMy WebLinkAbout09280 City Clerk’s Office Item # Q-1 Background Paper for Proposed Emergency Ordinance COUNCIL MEETING DATE: May 29, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Chief Troy Davenport, Chief of Police Michael Bennett, Deputy Chief of Police Brett A. Wilson, Police Captain SUBJECT: AN ORDINANCE ESTABLISHING PROJECT NO. 18-057 TO PURCHASE MARKED POLICE VEHICLES AND REQUIRED EMERGENCY EQUIPMENT, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT NOT TO EXCEED $1,525,000.00 FOR SAID PROJECT AND DECLARING AN EMERGENCY IN CONNECTION THEREWITH SUMMARY: This Ordinance establishes Project No.18-057 to purchase marked police vehicles and required emergency equipment, and budgets and appropriates funds in the amount not to exceed $1,525,000.00 therefore. PREVIOUS COUNCIL ACTION: None. BACKGROUND: The City of Pueblo’s Police Department needs to replace marked police units as well as increase the number of marked units to the Police Department’s marked fleet. There are several older marked units which have been removed from service from the Police Department’s fleet. The primary reason is high maintenance costs. These are older units with mechanical issues that can no longer be trusted for police use. The age, the high mileage and the type of heavy consistent use these vehicles endure cause wear and tear on the marked units. On older model units, the repairs are being completed with salvaged parts from other units which have been decommissioned and removed from service for more serious reasons. The repair costs on these older units are expensive and a new police unit would not require the same high level of repair costs. Due to several factors with technology changes and more correct ergonomic designs, the replacement would consist of the necessary emergency equipment installation and include the center console for the police radio, lights and siren controller. It would encompass the rear seat prisoner cage, for both prisoner and officer safety. Further, due to the passage of Ballot Question NO. 2B -One Fifth Cent Sales Tax for Police Personnel and Operating Needs, PSST, Public Safety Sales Tax, on November 7, 2017, the Pueblo Police Department was authorized to increase police officer staffing levels. The increase of police officer staffing directly affects marked police units. The marked police unit fleet will need to be increased by 12 units. 27 new marked police units are to be purchased with this project. 15 will replace marked police units which are older/out of service marked units. 12 new marked police units will be purchased to accommodate the additional authorized staffing levels. FINANCIAL IMPLICATIONS: The total cost of this project shall not exceed $1,525,000.00. This project is being funded in the following manner. The 27 new marked police units will be purchased with moneys currently held in the Capital Improvement Fund. The City will enter into a lease purchase financing to reimburse the purchase price. A portion of the financing amount equal to the purchase price of 12 of the marked units is expected to be repaid from PSST, Public Safety Sales Tax, funds. The portion of the financing amount equal to the purchase price of the remaining 15 marked units is expected to be repaid from moneys from time to time held in the General Fund. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: Not applicable. ALTERNATIVES: If City Council does not approve this Ordinance, the project will be cancelled. Unsafe marked police vehicles will need to be used by officers as it will be necessary to put back in service older, previously decommissioned marked units because the Police Department will not have enough units for authorized staffing levels. Not having the correct number of marked units available for staffing levels will have a direct impact on calls for service, causing an increase of call volume due to slower response times. RECOMMENDATION: Approval of the Ordinance. Attachments: Proposed Ordinance ORDINANCE NO. 9280 AN ORDINANCE ESTABLISHING PROJECT NO. 18-057 TO PURCHASE MARKED POLICE VEHICLES AND REQUIRED EMERGENCY EQUIPMENT, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT NOT TO EXCEED $1,525,000.00 FOR SAID PROJECT AND DECLARING AN EMERGENCY IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Project No. 18-057 for Police Marked Unit Purchase and Replacement Project is hereby established. An amount not to exceed $1,525,000.00 is hereby budgeted and appropriated to said project. SECTION 2. Funds in an amount not to exceed $1,525,000.00 are hereby authorized to be transferred and expended from the Capital Improvement Fund to Project No.18-057 and made available out of said project. SECTION 3. The officers and staff of the City are authorized and directed to perform any all acts consistent with this Ordinance to implement the transactions described herein. SECTION 4. The City Council has been advised that in order to avoid possible increases in costs due to delays in purchasing the marked police units as well as possible increase in interest rates due to market volatility, it is necessary to complete the project and the related financing as soon as possible. Therefore, for said reasons, the City Council declares that this ordinance is necessary for the immediate preservation of public property, health, peace, or safety and an emergency exists. This Ordinance shall become effective immediately upon final passage and approval. INTRODUCED May 29, 2018 BY: Ray Aguilera MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK PASSED AND APPROVED: May 29, 2018