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City Clerk’s Office Item # S-1
Background Paper for Proposed
Emergency Ordinance
COUNCIL MEETING DATE: April 23, 2018
TO:
President Christopher A. Nicoll andMembers of City Council
CC:
Sam Azad, City Manager
VIA:
Brenda Armijo, Acting City Clerk
From:
Nancy Keller, Wastewater Director
SUBJECT:
AN EMERGENCY ORDINANCE APPROVING THE TRANSFER AND
COMBINING OF BUDGETED AND APPROPRIATED WASTEWATER
FUNDS FROM EXISTING PROJECTS IN ORDER TO MORE
EFFICIENTLY COMPLETE ONE LARGE CONSTRUCTION PROJECT,
TRANSFERRING AND APPROPRIATING FUNDS FROM (WW1303)
GRAVITY THICKENER, AND (WWAN04) TREATMENT PLANT
REHAB/EQUIPMENT, IN THE TOTAL AMOUNT OF $2,225,000, TO
(WW1706) 2017 PROCESS IMPROVEMENTS
SUMMARY:
This Emergency Ordinance approves transferring funds, already budgeted and
appropriated, from two existing projects to one existing project.
PREVIOUS COUNCIL ACTION
:
Resolution No.13722, passed on July 10, 2017, created (WW1706) 2017 Process
Improvements. Resolution No. 12630, passed on March 25, 2013, created (WW1303)
Gravity Thickener. Each year through the budget process, an amount is budgeted and
appropriated for the (WWAN04) WRF Treatment Plant – Annual Facility Repair &
Rehabilitation.
BACKGROUND
:
In March of 2013 the Gravity Thickener Project (WW1303) was established and funded
with $1,200,000 to update and improve processing at the James R. DiIorio Water
Reclamation Facility. This project has not been done due to cost. Other process
changes in the plant have reduced the current need. The gravity thickener is thirty
years old and will need to be addressed when funds are available. Each year funds are
budgeted in a projected titled WRF Treatment plant – Annual Facility Repair &
Rehabilitation (WWAN04) to replace heavy machinery and equipment for wastewater
treatment, as needed to maintain proper operation of the facility. There is currently
approximately $1,800,000 available in this project. A portion of the funds from this
project and funds budgeted for the Gravity Thickener Project (WW1303), will be
combined with existing funds in the project titled 2017 Process Improvements
(WW1706) to more efficiently provide needed upgrades to the James R. DiIorio Water
Reclamation Facility.
FINANCIAL IMPLICATIONS
:
Funds are available from the Sewer User Funds and have been previously budgeted
and appropriated. This will combine funds to create more efficiency with one
construction project.
BOARD/COMMISSION RECOMMENDATION
:
Not applicable
STAKEHOLDER PROCESS
:
None
ALTERNATIVES
:
Alternative No. 1 – No Action
In the event of no action being taken, the awarding of a construction project will be
delayed. The digester could potentially fail and nutrient reductions may not be met prior
to the date required in the Colorado Discharge Permit. This could lead to the inability to
sufficiently treat wastewater and cause the City to be in noncompliance of state
requirements and cause serious health and safety issues to the public.
RECOMMENDATION
:
Approval of the Emergency Ordinance.
ORDINANCE NO. 9267
AN EMERGENCY ORDINANCE APPROVING THE
TRANSFER AND COMBINING OF BUDGETED AND
APPROPRIATED WASTEWATER FUNDS FROM
EXISTING PROJECTS IN ORDER TO MORE
EFFICIENTLY COMPLETE ONE LARGE CONSTRUCTION
PROJECT, TRANSFERRING AND APPROPRIATING
FUNDS FROM (WW1303) GRAVITY THICKENER, AND
(WWAN04) TREATMENT PLANT REHAB/EQUIPMENT, IN
THE TOTAL AMOUNT OF $2,225,000, TO (WW1706) 2017
PROCESS IMPROVEMENTS
WHEREAS, The City of Pueblo, each year, has budgeted and appropriated funds
for a number of projects in Wastewater; and
WHEREAS, the Treatment Plant–Annual Facility Repair & Rehabilitation project
(WWAN04) was created, and funded each year, to replace heavy machinery and
equipment for wastewater treatment as needed; the current available budget is
$1,800,000, transferring $1,025,000 of this balance to Project (WW1706) will leave a
balance of approximately $775,000 in (WWAN04) for emergencies; and
WHEREAS, the Gravity Thickener project (WW1303) was created and funded
with a total budget of $1,200,000, and it has been determined that this particular project
does not need to be performed at this time, leaving a remaining balance of $1,200,000;
and
WHEREAS, the addition of the aforementioned budgets into the 2017 Process
Improvements Project (WW1706), will allow for the ability to award a contract for much
needed upgrades and rehabilitation at the James R. DiIoriio Water Reclamation Facility;
NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The City hereby transfers and appropriates a budget amount of $1,025,000 from
the Treatment Plant–Annual Facility Repair & Rehabilitation project (WWAN04) to the
2017 Process Improvements Project (WW1706).
SECTION 2.
The City hereby closes the Gravity Thickener project (WW1303), and transfers
and appropriates the budget of $1,200,000, to the 2017 Process Improvements Project
(WW1706).
SECTION 3.
The City Council finds that this Ordinance qualifies for treatment as an
emergency ordinance pursuant to City Charter because the deteriorated condition of
digester lid. An emergency repair was done on the lid in 2016 to repair a hole in the
lid. This project must be started soon to allow the work to be completed and the
digester to be brought back online prior to any cold weather. Without this digester
properly functioning the process will be severely compromised. This emergency
ordinance is required to maintain compliance with the Colorado Discharge Permit
and for the immediate protection of public health, safety and property of the
residents of the City of Pueblo as well as for compliance with the Colorado
Discharge Permit.
SECTION 4.
The officers and staff of the City are directed and authorized to perform any and
all acts consistent with the intent of this Ordinance to effectuate the transactions
described therein.
SECTION 5.
This Ordinance shall become effective immediately upon passage and approval.
INTRODUCED: April 23, 2018
BY: Ed Brown
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
ACTING CITY CLERK
PASSED AND APPROVED: April 23, 2018