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` City Clerk’s Office Item # Q-1
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: April 23, 2018
TO:
President Christopher A. Nicoll andMembers of City Council
CC:
Sam Azad, City Manager
VIA:
Brenda Armijo, Acting City Clerk
From:
Nancy Keller, Wastewater Director
SUBJECT:
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE
AMOUNT OF $5,769,000 AND SETTING FORTH $288,450 FOR
CONTINGENCIES, TO MYERS AND SONS CONSTRUCTION, FOR
PROJECT NO. 17-096A (WW1706) JAMES R. DIIORIO WATER
RECLAMATION FACILITY 2017 PROCESS IMPROVEMENTS PROJECT
AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE
SAME
SUMMARY:
This Resolution awards a construction contract to Myers and Sons Construction for
project No. 17-096A (WW1706) James R. DiIorio Water Reclamation Facility 2017
Process Improvements Project for the James R. DiIorio Water Reclamation Facility.
Two bids were received but both exceeded the funds available. The quantity of projects
was reduced by subtracting line item 6, 7 and 11 from the bid. Line item 1 for the
General Construction cost was adjusted to reflect the reduction in work. Myers and
Sons Construction the lowest and most responsive bidder.
PREVIOUS COUNCIL ACTION
:
None.
BACKGROUND
:
This upgrade replaces some aged and failing equipment as well as installing new
equipment to further optimize the nutrient removal process. This will increase reliability
of the plant processes and increase the ability to meet ever tightening nutrient
standards. If these standards are not met fines could be imposed on the facility. One
influent internalift pump will be replaced as well as a failing digester cover. The digester
cover had an emergency short term repair done in 2017. Two thirty-year-old dewatering
centrifuges will be replaced to increase dewatering efficiency. Hydrocyclones will be
added to the waste activated sludge stream to increase sludge settling and maintain the
nutrient removal microorganisms. The efficiency of the blowers that supply air to the
microorganisms will be increased by the addition of a new control system. This project
is vital to the smooth operation of treatment processes at the James R. DiIorio Water
Reclamation Facility.
FINANCIAL IMPLICATIONS
:
The cost of the construction project, after project adjustments, was bid at $5,769,000.
Funds are available from the Sewer User Funds and have been budgeted and
appropriated to Project No. 17-096A (WW1706).
BOARD/COMMISSION RECOMMENDATION
:
Not applicable
STAKEHOLDER PROCESS
:
None
ALTERNATIVES
:
Alternative No. 1 – No Action
In the event of no action being taken, equipment could potentially fail and lead to the
inability to sufficiently treat wastewater causing the City to be in noncompliance of state
requirements and cause serious health and safety issues to the public.
RECOMMENDATION
:
Approval of the Resolution.
Attachments
: Revised Bid Summary Sheet
RESOLUTION NO. 13956
A RESOLUTION AWARDING A CONSTRUCTION
CONTRACT IN THE AMOUNT OF $5,769,000 AND
SETTING FORTH $288,450 FOR CONTINGENCIES, TO
MYERS AND SONS CONSTRUCTION, FOR PROJECT
NO. 17-096A (WW1706) JAMES R. DIIORIO WATER
RECLAMATION FACILITY 2017 PROCESS
IMPROVEMENTS PROJECT AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE THE SAME
WHEREAS, competitive bids for the Project No. 17-096A (WW1706) James R.
DiIorio Water Reclamation Facility 2017 Process Improvements Project have been
received and examined; and
WHEREAS, the proposal of Myers and Sons Construction, Sacramento,
California was the lowest of those bids determined to be responsive; NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
This contract is for upgrades and rehab at the James R. DiIorio Water
Reclamation Facility in the City of Pueblo. Contract Agreement for James R. DiIorio
Water Reclamation Facility 2017 Process Improvements, Project No. 17-096A
(WW1706) including bid items 1-5 and 8-10 but excluding bid items 6, 7 and 11 is
hereby awarded to said bidder in the amount of $5,769,000.
SECTION 2.
Funds for Project 17-096A (WW1706) shall be from the Sewer User Funds.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said contract on behalf of
Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City
thereto and attest the same.
SECTION 4.
In addition to the amount of the bid set forth, as aforementioned, an additional
amount as stipulated in this section is hereby established for contingencies and
additional work.
Contingencies and Additional Work………$288,450
SECTION 5.
The officers and staff of the City are directed and authorized to perform any and
all acts consistent with the intent of this Resolution and the contract to effectuate the
transactions described therein.
SECTION 6.
This Resolution shall become effective immediately, contingent upon passage
and approval of the emergency ordinance on April 23, 2018 agenda.
INTRODUCED April 23, 2018
BY: Robert Schilling
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
ACTING CITY CLERK