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HomeMy WebLinkAbout13956 ` City Clerk’s Office Item # Q-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: April 23, 2018 TO: President Christopher A. Nicoll andMembers of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk From: Nancy Keller, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $5,769,000 AND SETTING FORTH $288,450 FOR CONTINGENCIES, TO MYERS AND SONS CONSTRUCTION, FOR PROJECT NO. 17-096A (WW1706) JAMES R. DIIORIO WATER RECLAMATION FACILITY 2017 PROCESS IMPROVEMENTS PROJECT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution awards a construction contract to Myers and Sons Construction for project No. 17-096A (WW1706) James R. DiIorio Water Reclamation Facility 2017 Process Improvements Project for the James R. DiIorio Water Reclamation Facility. Two bids were received but both exceeded the funds available. The quantity of projects was reduced by subtracting line item 6, 7 and 11 from the bid. Line item 1 for the General Construction cost was adjusted to reflect the reduction in work. Myers and Sons Construction the lowest and most responsive bidder. PREVIOUS COUNCIL ACTION : None. BACKGROUND : This upgrade replaces some aged and failing equipment as well as installing new equipment to further optimize the nutrient removal process. This will increase reliability of the plant processes and increase the ability to meet ever tightening nutrient standards. If these standards are not met fines could be imposed on the facility. One influent internalift pump will be replaced as well as a failing digester cover. The digester cover had an emergency short term repair done in 2017. Two thirty-year-old dewatering centrifuges will be replaced to increase dewatering efficiency. Hydrocyclones will be added to the waste activated sludge stream to increase sludge settling and maintain the nutrient removal microorganisms. The efficiency of the blowers that supply air to the microorganisms will be increased by the addition of a new control system. This project is vital to the smooth operation of treatment processes at the James R. DiIorio Water Reclamation Facility. FINANCIAL IMPLICATIONS : The cost of the construction project, after project adjustments, was bid at $5,769,000. Funds are available from the Sewer User Funds and have been budgeted and appropriated to Project No. 17-096A (WW1706). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action In the event of no action being taken, equipment could potentially fail and lead to the inability to sufficiently treat wastewater causing the City to be in noncompliance of state requirements and cause serious health and safety issues to the public. RECOMMENDATION : Approval of the Resolution. Attachments : Revised Bid Summary Sheet RESOLUTION NO. 13956 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $5,769,000 AND SETTING FORTH $288,450 FOR CONTINGENCIES, TO MYERS AND SONS CONSTRUCTION, FOR PROJECT NO. 17-096A (WW1706) JAMES R. DIIORIO WATER RECLAMATION FACILITY 2017 PROCESS IMPROVEMENTS PROJECT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, competitive bids for the Project No. 17-096A (WW1706) James R. DiIorio Water Reclamation Facility 2017 Process Improvements Project have been received and examined; and WHEREAS, the proposal of Myers and Sons Construction, Sacramento, California was the lowest of those bids determined to be responsive; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for upgrades and rehab at the James R. DiIorio Water Reclamation Facility in the City of Pueblo. Contract Agreement for James R. DiIorio Water Reclamation Facility 2017 Process Improvements, Project No. 17-096A (WW1706) including bid items 1-5 and 8-10 but excluding bid items 6, 7 and 11 is hereby awarded to said bidder in the amount of $5,769,000. SECTION 2. Funds for Project 17-096A (WW1706) shall be from the Sewer User Funds. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work………$288,450 SECTION 5. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 6. This Resolution shall become effective immediately, contingent upon passage and approval of the emergency ordinance on April 23, 2018 agenda. INTRODUCED April 23, 2018 BY: Robert Schilling MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING CITY CLERK