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City Clerk’s Office Item # R-11
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE:
February 12, 2018
TO: President Christopher A. Nicoll and Members of City Council
CC: Sam Azad, City Manager
VIA: Brenda Armijo, Acting City Clerk
FROM: Lori Pinz, Director of Information Technology
Chief Troy Davenport, Chief of Police
Chief Shawn Shelton, Chief of Fire
SUBJECT: AN ORDINANCE ESTABLISHING THE PUBLIC SAFETY MOBILE
DEVICE REPLACEMENT AND SOFTWARE UPGRADE PROJECT NO.
CI1813, BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT
OF $960,230.37 FOR SAID PROJECT
SUMMARY:
This Ordinance establishes Project No. CI1813 for Public Safety Mobile Device
Replacement and Software Upgrades, and budgets and appropriates funds in the amount
of $960,230.37 therefore.
PREVIOUS COUNCIL ACTION:
None.
BACKGROUND:
The City of Pueblo’s Police and Fire Department mobile computers need to be replaced.
The equipment is consistently in use under extreme work and temperature conditions
throughout the year. The current equipment is no longer under warranty and has an
alarmingly high failure rate of fifty percent (50%). The repairs are being done by salvaging
parts from other computers and/or paying for the repair costs. Due to technological
changes in mobile equipment, the replacement and upgrade will require new laptop
docking and mounting systems to be installed in applicable public safety vehicles.
Further, additional Superion Record Management System (RMS) software licenses and
Microsoft Visio licensing for incident field mapping will be needed. There is a current
requirement for approximately thirty-one (31) new RMS licenses; however, the cost to
add these individual licenses outweighs the cost to convert the City to a site license.
Implementing a site license will prevent the need to purchase new licenses due to
changes in staffing, departmental operations, or multi-agency cooperation. Additional
NetMotion licenses are needed to secure, encrypt, and connect the mobile devices to the
City’s local area network. The costs to purchase the Superion site licenses, NetMotion
licenses, and Microsoft Visio updates are included in this project.
Criminal Justice Information System (CJIS) compliance mandates are now requiring two-
factor authentication and controls for Public Safety personnel authentication, in order to
access the City’s network from a mobile device. To adhere to these mandates and meet
the public safety use case requirements, the Information Technology Department must
expand the use of two-factor authentication via Identity Automation’s 2FA product, and
implement cellular modems, by Sierra Wireless, for all public safety mobile vehicles. The
costs for this are also included in this project.
FINANCIAL IMPLICATIONS:
This project is being funded through a financing agreement with Branch Banking and
Trust Company with an annual payment of $204,737.32 beginning April 1, 2018.
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
Not applicable.
ALTERNATIVES:
If City Council does not approve this Ordinance, the project will be cancelled, equipment
will continue to fail, and the City will be out of compliance with CJIS mandates.
RECOMMENDATION:
Approval of the Ordinance.
Attachments: None
ORDINANCE NO. 9242
AN ORDINANCE ESTABLISHING THE PUBLIC SAFETY
MOBILE DEVICE REPLACEMENT AND SOFTWARE
UPGRADE PROJECT NO. CI1813, BUDGETING AND
APPROPRIATING FUNDS IN THE AMOUNT OF
$960,230.37 FOR SAID PROJECT
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
Project No. CI1813 for Public Safety Mobile Device Replacement and Software
Upgrade Project is hereby established. The amount of $960,230.37 is hereby budgeted
and appropriated to said project.
SECTION 2.
Funds in the amount of $960,230.37 are hereby authorized to be transferred and
expended from the General Fund to Project No. CI1813, and made available out of said
project.
SECTION 3.
The officers and staff of the City are directed and authorized to perform any all acts
consistent with the intent of this Ordinance.
SECTION 4.
This Ordinance shall become effective immediately upon final passage and
approval.
INTRODUCED: February 12, 2018
BY: Ed Brown
MEMBER OF CITY COUNCIL
APPROVED:
PRESIDENT OF CITY COUNCIL
ATTESTED BY:
ACTING CITY CLERK
PASSED AND APPROVED: February 26, 2018