Loading...
HomeMy WebLinkAbout09227 ORDINANCE NO. 9227 AN ORDINANCE ACCEPTING A CONTRACT AMENDMENT BETWEEN THE CITY OF PUEBLO AND THE COLORADO DEPARTMENT OF TRANSPORTATION RELATING TO TRAFFIC SIGNAL MAINTENANCE BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Contract Amendment between the City of Pueblo, a Municipal Corporation, and the Colorado Department of Transportation relating to traffic signal maintenance, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Contract Amendment on behalf of Pueblo, a Municipal Corporation, and the Acting City Clerk shall affix the Seal of the City to the Contract Amendment and attest the same. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 4. This Ordinance shall become effective immediately upon passage and approval. INTRODUCED January 22, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: ACTING DEPUTY CITY CLERK PASSED AND APPROVED: February 12, 2018 City Clerk’s Office Item # R-1 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: January 22, 2018 TO: President Christopher A. Nicoll and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Earl Wilkinson, Director of Public Works SUBJECT: AN ORDINANCE ACCEPTING A CONTRACT AMENDMENT BETWEEN THE CITY OF PUEBLO AND THE COLORADO DEPARTMENT OF TRANSPORTATION RELATING TO TRAFFIC SIGNAL MAINTENANCE SUMMARY: Attached for consideration is an ordinance approving a contract amendment between the City and the Colorado Department of Transportation revising existing contract 13 HA2 54966. PREVIOUS COUNCIL ACTION: Ordinance No. 8603 approving contract passed June 10, 2013. BACKGROUND: The original contract approved 43 traffic signals that the City would maintain on behalf of the Colorado Department of Transportation. As a result of the recent devolution of State Highway st 227 (Joplin Ave) the traffic signal on Joplin Ave between 1 Street and River Street is no longer the responsibility of the Colorado Department of Transportation. This agreement amends Exhibit A and reduces the contract amount by $2,170. FINANCIAL IMPLICATIONS: There are no financial obligations with this resolution. BOARD/COMMISSION RECOMMENDATION: Not applicable. STAKEHOLDER PROCESS: Not applicable. ALTERNATIVES: None. RECOMMENDATION: Approval. Attachments: Proposed Ordinance, Contract Amendment *bile 41111110 OLA#: 331000676 Routing# 13-HA2-XC-00272-M0003 Additional PO Reference:400000764/400000592/400000402/400000205/ 271001911 STATE OF COLORADO AMENDMENT Amendment#: 1 Project#: N/A SIGNATURE AND COVER PAGE State Agency Amendment Routing Number Department of Transportation 13-HA2-XC-00272-M0003 Local Agency Original Agreement Routing Number CITY OF PUEBLO 13 HA2 54966 Agreement Maximum Amount Agreement Performance Beginning Date Initial term The later of the effective date or July 01,2013. State Fiscal Year 2014 $255,990.00 Extension terms State Fiscal Year 2015 $156,240.00 State Fiscal Year 2016 $156,240.00 Initial Agreement expiration date State Fiscal Year 2017 $156,240.00 June 30,2018 State Fiscal Year 2018 $154,070.00 Total for all state fiscal years $878,780.00 THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. STATE OF COLORADO Jo W.Hickenlooper,Governor De artment of Transportation Shail P. B att, Executive Dir for �t J hua Laipply, P. , hief En n r Date: 4//412.0/g. _. LOCAL AGENCY LOCAL AGENCY ITV OF PUEBLO (2nd Sitnate if Necessary) 4,1„1"::)- - _O", / Signature Ci - ature Cht;.s2� t A. Al co)! c2-71' couNcsc Bre.nc n 11rYti'1i - 1, f c. t'r,r C Clerk By:(Print Name and Title) By:(Prinl)Narne and Tile) Date: a b 2//ge Date: 2/ /Z In accordance with§24-30-202 C.R.S.,this Amendment is not va'• until signed and dated below by the State Controller or an a size• delet.ate. STAT, Op ' I LE'liiii Rober a • MB, ,JD By: ! Llia.A- Dep. t o Transportation Effective Date: 3/ 6%5 Document Builder Generated Page I of 2 Rev. 12/09/2016 111010 *Id OLA#: 331000676 Routing#: 13-HA2-XC-00272-M0003 Additional PO Reference 400000764/400000592/400000402/400000205/ 271001911 1) PARTIES This Amendment(the"Amendment")to the Original Agreement shown on the Signature and Cover Page for this Amendment(the"Agreement") is entered into by and between the Local Agency and the State. 2) TERMINOLOGY Except as specifically modified by this Amendment,all terms used in this Amendment that are defined in the Agreement shall be construed and interpreted in accordance with the Agreement. 3) EFFECTIVE DATE AND ENFORCEABILITY A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment.The State shall not be bound by any provision of this Amendment before that Amendment Effective Date,and shall have no obligation to pay the Local Agency for any Work performed or expense incurred under this Amendment either before or after the Amendment term shown in §3.B of this Amendment B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Agreement contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment and shall terminate on the termination of the Agreement. 4) PURPOSE The parties entered into the Agreement for the Local Agency to maintain traffic signals owned by CDOT.The parties wish to remove one signal from the list of those maintained due to a devolution in Project#C 227A-001 (20385)and remove CDOT's payment obligation to the Local Agency therefor for the remaining seven months of the Agreement. 5) MODIFICATIONS a) Signal number 21,Joplin Ave.(CO#227)& 1st/River St.,is hereby removed from the list of signals to be maintained in the Exhibit A Scope of Work,and CDOT's payment obligation for its maintenance in the amount of$310.00 per month for the remaining seven months of the Agreement in the total amount of $2,170.00 shall hereby cease.This liquidation occurs on PO#:400000764 for FY 18;and b) Exhibit A shall be replaced by Exhibit A-1 attached hereto.Any reference in the Agreement to Exhibit A shall be a reference to Exhibit A-1. 6) LIMITS OF EFFECT This Amendment is incorporated by reference into the Agreement,and the Agreement and all prior amendments or other modifications to the Agreement,if any,remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Agreement, in the event of any conflict, inconsistency,variance,or contradiction between the provisions of this Amendment and any of the provisions of the Agreement or any prior modification to the Agreement,the provisions of this Amendment shall in all respects supersede,govern,and control. The provisions of this Amendment shall only supersede,govern,and control over the Special Provisions contained in the Agreement to the extent that this Amendment specifically modifies those Special Provisions. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK Document Builder Generated Page 2 of 2 Rev. 12/09/2016 Exhibit A-1 —Scope of Work State Highwav Traffic Signals • The City shall maintain the traffic signals. • Any reconstruction,modification, or improvement initiated by the City or performed as a result of a City project shall be included in the maintenance provided by the City. • Any reconstruction, modification, or improvement initiated by the State or performed as a result of a State project shall be paid for separately by the State. • The City shall perform semi-annual inspections of all approaches at each location and submit documentation to CDOT December and June for each year of this contract. Inspection shall include, but not be limited to: o Each signal lens is operating and visible o Signal Timing is operating as programmed o Controller and Cabinet are clean and in good repair o Communication to signal is connected and operating o Backup power is tested for proper operation o Vehicle detection is operating properly o All luminaries attached to the signal are operating o Conflict monitor test • Any defects found at these intersections shall be remedied immediately. Defects and remediation shall be documented and kept on file at the City and copied to CDOT. Any defects not remedied within one month of discovery shall incur a price reduction to the monthly compensation of$310.00 per defective signal until all defects of the signal are remedied. • Yearly signal inspections shall include: the cursory visual inspection of signal caissons, bolts, bolt tightening,steel,welds, and attachment hardware.The City shall submit documentation of yearly inspection to CDOT in June. Any deficiencies found in bolt tightening and attachment hardware shall be corrected immediately.Any deficiencies in the structure shall be documented and brought to the attention of the project manager. The monthly compensation provided to the City of Pueblo for services described above shall be $310.00 per signal per month. Page 1 of 2 Ned CDOT owned traff is signals maintained by City 1 Abriendo Ave & Lincoln Ave-4th St. (Co #96) 2 Acero/Belmont Ave &Thatcher Ave (Co. #96) 3 Bonforte Blvd &Colo 47 4 Bonforte Blvd.-Hudson Ave & U S Hwy 50-B 5 Bradford Ave. and 4th St. (CO #96) 6 Chester Ave. &4th St (CO #96) 7 Court St. &4th St. (CO #96) 8 Delpinium St./Lancaster Dr. & Pueblo Blvd (C0#45) 9 Elizabeth St. &4th St. (CO #96) 10 Evans Ave. & Lincoln St (CO #96) 11 Fountain Ave. &4th St (CO#96) 12 Goodnight Ave. &Pueblo Blvd (CO#96) 13 Grand Ave. &4th St. (CO#96) 14 Greenwood St. &4th St (CO#96) 15 Hollywood Drive &Pueblo Blvd (CO#45) 16 Hudson Ave &4th St (CO#96) 17 1-25(East Ramp)& 1st St 18 Ivywood & Pueblo Blvd(CO#45) 19 Jerry Murphy Rd &CO#47 EB off ramp 20 Jerry Murphy Rd &CO#47 WB off ramp 2a depl+a Ave (-GO#22-7) & 4st/River St -- Removed per devolution agreement,CDOT Project 20385,C227A-001 22 Joplin Ave (CO#227) &4th St (CO#96) 23 Lacrosse Ave &4th St (CO #96) 24 Lake Ave & Pueblo Blvd (CO#45) 25 Lehigh Ave &Pueblo Blvd (CO#45) 26 Lincoln Ave (CO#96) & Orman Ave 27 Main St &4th St (CO#96) 28 Northern Ave & Pueblo Blvd (CO#45) 29 Norwood Ave & US Hwy #50-B 30 Portland Ave. &4th St (CO#96) 31 Prairie Ave &Thatcher Ave (CO #96) 32 Prairie Ave &Pueblo Blvd (CO#45) 33 Pueblo Blvd (CO#45) & Rutgers/Red Creek Spgs Rd 34 Pueblo Blvd (CO#45) & St. Clair Ave 35 Pueblo Blvd (CO#45) &Sum'IOod Lane 36 Pueblo Blvd (CO#45) &Thatcher Ave (CO#96) 37 Pueblo Blvd (CO#45) &Vinewood Lane 38 Santa Fe Ave (CO #50-C) & 1st St. 39 Santa Fe Ave (CO#50-C) & 2nd St. 40 Santa Fe Ave (CO#50-C) & 4th St. (CO#96) 41 Thatcher Ave(CO#96) @ Elmwood Golfcourse 42 Troy Ave &U S Hwy #50-B Page 2 of 2