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Home My WebLink About13868RESOLUTION NO. 13868 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $29,898.22 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 3204 NORTH ELIZABETH AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2017- 2018 multi-year point repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer at 3204 North Elizabeth Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 16-043 (WWAN03) is hereby awarded to said bidder in the amount of $29,898.22. SECTION 2. Funds for Project 16-043 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: January 8, 2018 BY: Ed Brown MEMBER OF CITY COUNCIL City Clerk’s Office Item # M-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: January 8, 2018 TO: Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk From: Nancy Keller, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $29,898.22 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 3204 NORTH ELIZABETH AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution awards a construction contract to Parker Excavating Inc. for emergency sanitary sewer point repair at 3204 North Elizabeth. PREVIOUS COUNCIL ACTION : None BACKGROUND : The Wastewater Collection Crew was called to an incident that occurred on September 22, 2017. The main located behind 3204 North Elizabeth had a sanitary sewer overflow that was reported to the state. The collection crew cleaned the main to prevent another overflow. Additional preventative cleaning was performed on September 26, 2017. While cleaning the line, the crew encountered a blockage they couldn’t pass. The collection crew tried to perform a television inspection to determine what the blockage was, but the camera became lodged at approximately the same location. An emergency repair was required to remove the camera from the already defective main. The quote for the unit prices for the estimated work performed by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which five (5) contractors were qualified via competitive bid. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Mobilization $550.00 Remove and Replace 8” PVC Pipe $103.00 Remove and Replace 12” PVC Pipe $8,722.00 Remove Camera/Cleaning head $1,200.00 Remove and Replace 48” Manhole $2,950.00 Transition Coupling $499.74 Extra Stabilization Rock $672.98 Haul Off Material $1,050.00 Dirt Haul In $3,600.00 Traffic Control $750.00 Bypass Pumping Set-up $1,500.00 Bypass Pumping $4,765.92 Bypass Tear Down $1,500.00 93% Subtotal: $27,863.64 Surface Improvement related Crushed Concrete Material $2,034.58 7% Subtotal: $2,034.58 FINANCIAL IMPLICATIONS : Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 16-043 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would leave the camera stuck in the main, thus creating a large obstruction in addition to the existing blockage, potentially causing a backup and/or another sanitary sewer overflow on to a public surface. Alternative No. 2 – Place the Repair on a Rehabilitation List Under this alternative, the City would make no immediate repairs to the sanitary sewer. The main would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. Similar to Alternative No. 1 – the camera would remain in the pipe, increasing the chances for a backup or spill on to public surfaces. RECOMMENDATION : Approval of the Resolution. Attachments : Site Location Map Bid Summary Sheet Change Order CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: 16-043 Change Order No. : ONE 10/17/2017 Page 1 of 1 Project Name : FY2017&2018 Sanitary Sewer Point Repair 3204 N. ELIZABETH Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans & specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 REMOVE&REPLACE 8"PVC PIPE<10'DEEP ($4,017.00) 2 REMOVE CAMERA/CLEANING HEAD/TAP CUTTER $600.00 4 REINSTATE SERVICES ($175.00) 6 REMOVE&REPLACE 12"PVC PIPE $8,722.00 7 TRANSITION COUPLING $499.74 8 EXTRA STABILIZATION ROCK $672.98 9 HAUL OFF MATERIAL $1,050.00 10 CRUSHED CONCRETE MATERIAL $2,034.58 11 DIRT HAUL IN $3,600.00 12 TRAFFIC CONTROL $750.00 13 BYPASS SET-UP $1,500.00 14 BYPASS PUMPING $4,765.92 15 BYPASS TEAR-DOWN $1,500.00 TOTAL (Decrease)/ Increase ($4,192.00) $25,695.22 Net Adjustment This Change Order $ 21,503.22 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 8,395.00 Total Adjusted Contract Amount To Date $ 29,898.22 Reason For Change: Actual Field Quantities. Extra work needed to complete project The time provided for completion of the contract is changed by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer I Reviewed by: Date: Wastew ater Engineering Manager Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price, signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Director of Wastew ater 4014* ,,. , M , '-v-'..;••0.-.14--,,n .. • µms' e .4;;. L. .40f,‘::•.; .+� - 3 ar'.•,•; .q.... :::�! 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