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HomeMy WebLinkAbout09212ORDINANCE NO. 9212 AN ORDINANCE AMENDING SECTION 6-6-2 OF THE PUEBLO MUNICIPAL CODE RELATING TO VACATION ACCRUAL OF NON-BARGAINING UNIT EMPLOYEES OF THE CITY BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted, underscoring indicates new matter being added) SECTION 1. Section 6-6-2 of the Pueblo Municipal Code is amended to read as follows: Sec. 6-6-2. - Vacation leave. (a) Definition. As used in this Section, fire-fighting personnel means those employees of the Fire Department trained in and subject to assignment to fire prevention or suppression duties. Police personnel means certified peace officers who are trained in and assigned to law enforcement duties. (b) Regular. Every officer or employee in the City service, except those employed on an hourly basis as provided in Subsection 6-5-7(b), shall be allowed vacation leave with pay at the rate of twelve (12) working shifts each year or six (6) working shifts for the first six (6) months of full-time service with the City. Vacation leave shall be accumulated at the rate of eight (8) hours for each completed month of service. (c) Five Years' Service. Every employee who completes five (5) years of continuous service with the City shall be allowed vacation leave with pay at the rate of fifteen (15) working shifts each year. Vacation leave shall be accumulated at the rate of ten (10) hours for each completed month of service. (d) Ten Years' Service. Every employee who completes ten (10) years of continuous service with the City shall be allowed vacation leave with pay at the rate of eighteen (18) working shifts each year. Vacation leave shall be accumulated at the rate of twelve (12) hours for each completed month of service. (e) Fifteen Years' Service. Every employee who completes fifteen (15) years of continuous service with the City shall be allowed vacation leave with pay at the rate of twenty-one (21) working shifts each year. Vacation leave shall be accumulated at the rate of fourteen (14) hours for each completed month of service. (f) Twenty Years' Service. Every employee who completes twenty (20) years of continuous service with the City shall be allowed vacation leave with pay at the rate of twenty-four (24) working shifts each year. Vacation leave shall be accumulated at the rate of sixteen (16) hours for each completed month of service. (f) Police and Fire-fighting Personnel. Police and fire-fighting personnel in exempt positions shall be granted the same vacation and holiday benefits as are granted to bargaining unit employees in their respective services. (g) How Taken. (1) Vacation credit may be accumulated to a maximum of twice the amount accrued annually by the particular employee at any one (1) time, and such leave may be granted in minimum and maximum periods as provided by the department head concerned, with the approval of the City Manager; provided that vacation leave will not be granted in excess of vacation credit earned prior to the starting day of leave. (2) Each department head shall keep the necessary records of vacation leave allowance. Vacation schedules shall be worked out between the department head and the employees of his or her department. The employee in the classification with the longest consecutive length of service, as defined in Rule 37 of the civil service rules, with the City shall be given first choice, the next senior employee second choice and the like for succeeding conflicts, if any. The department head shall have the right to determine how many employees in a classification may be off on vacation at any one (1) time. (h) Pay in Lieu of Vacation. If, in the discretion of the City Manager, an emergency exists, an employee may be granted the equivalent in money, of vacation leave to which such employee is entitled for that year; but it is the policy of the City Council that each employee shall be granted a full amount of vacation leave each year. (i) Pay in Lieu of Vacation - Police Personnel. An employee in this category shall, at his or her request, be paid in money the equivalent of two (2) weeks (80 hours) of accrued vacation time. (j) On or before January 15 of each year, all non-bargaining unit employees and all unclassified employees may at their option elect to exchange up to eighty (80) hours of vacation for eighty (80) hours of pay. (k) Unclassified employee shall not be authorized to accumulate leave at a rate greater than sixteen (16) hours for each completed month of service. SECTION 2. The officers of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance to effectuate the policies and procedures described herein. SECTION 3. This Ordinance shall become effective immediately upon final passage. INTRODUCED: December 11, 2017 BY: Ed Brown PASSED AND APPROVED: December 26, 2017 City Clerk’s Office Item # R-3 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: December 11, 2017 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Brenda Armijo, Acting City Clerk FROM: Marisa Pacheco, Director of Human Resources AN ORDINANCE AMENDING SECTION 6-6-2 OF THE PUEBLO MUNICIPAL CODE RELATING TO VACATION ACCRUAL OF NON-BARGAINING UNIT EMPLOYEES OF THE CITY SUMMARY: This Ordinance will approve an amendment to Section 6-6-2 of the Pueblo Municipal Code as it relates to vacation accrual for Classified, non-bargaining unit employees with at least twenty (20) years of continuous service with the City and places a maximum limit allowed for vacation accrual with respect to Unclassified employees. PREVIOUS COUNCIL ACTION: N/A BACKGROUND: The current provisions of Section 6-6-2 of the Pueblo Municipal Code have not been amended since 1975. This Amendment will align the vacation accrual rates of non-bargaining unit employees of the City with those in the Pueblo Associate of Government Employees union by increasing the vacation leave accrual rate for Classified, non-bargaining unit employees with at least twenty (20) years of service from fourteen (14) hours for each completed month of service, to sixteen (16) hours for each completed month of service. In addition, the Ordinance will limit the maximum allowed vacation accrual for Unclassified employees commensurately to sixteen (16) hours for each completed month of service. Vacation hours may be accumulated to a maximum of twice the amount accrued annually by the employee at any one (1) time. This change will result in a maximum accrual of three hundred and eighty-four (384) vacation hours for those at the maximum rate of accrual. FINANCIAL IMPLICATIONS: No immediate financial cost will result from this change. If the Ordinance is approved, the annual maximum accumulation of vacation pay for Classified, non-bargaining unit employees and Unclassified employees with twenty (20) or more years of service will increase to three hundred and eighty-four (384) vacation hours vs. the current level of maximum accumulation of three hundred and thirty-six (336) vacation hours. Therefore, payouts of such unused accrued leave upon separation from employment could potentially increase by a maximum of forty-eight 48) hours. BOARD/COMMISSION RECOMMENDATION: N/A STAKEHOLDER PROCESS: N/A ALTERNATIVES: Make no changes and leave the current accrual rates in place for unclassified, non-bargaining unit employees. RECOMMENDATION: Approval of this Ordinance.