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HomeMy WebLinkAbout13784 RESOLUTION NO. 13784 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $183,537.50 TO 360 RAIL SERVICES, LLC, AND SETTING FORTH $116,462.50 FOR A MAINTENANCE CONTRACT, CONTINGENCIES, AND ADDITIONAL WORK FOR PROJECT NO. 17-069 (ED1702) UNITED AVENUE RAILROAD CROSSING REPLACEMENT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, proposals for PROJECT NO. 17-069 UNITED AVENUE RAILROAD CROSSING REPLACEMENT have been received and examined, and; WHEREAS, the proposal of 360 Rail Services, LLC, of Englewood, Colorado was the lowest bid determined to be responsible; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A Contract for project NO. 17-069 – UNITED AVENUE RAILROAD CROSSING REHABILITATION is hereby awarded to said bidder in the amount of $183,537.50. SECTION 2. A multi-year MAINTENANCE CONTRACT is also awarded to said bidder. The annual amount is dependent upon the scope of work. The maximum amount of the Maintenance Contract shall not exceed $100,000, unless additional funds are approved by City Council. SECTION 3. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Maintenance Contract, Contingencies and Additional Work . . . . $116,462.50 SECTION 4. Funds for said project shall be from Project No. DE1702 – UNITED AVENUE RAILROAD CROSSING REPLACEMENT AND MAINTENANCE CONTRACT SECTION 5. The Purchasing Agent is hereby authorized to execute said contract and maintenance agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 6. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 7. This Resolution shall become effective immediately upon passage and approval. INTRODUCED September 25, 2017 BY: Ed Brown City Clerk’s Office Item # M-3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: September 25, 2017 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Earl Wilkinson, Director of Public Works SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $183,537.50 TO 360 RAIL SERVICES, LLC, AND SETTING FORTH $116,462.50 FOR A MAINTENANCE CONTRACT, CONTINGENCIES, AND ADDITIONAL WORK FOR PROJECT NO. 17-069 (ED1702) UNITED AVENUE RAILROAD CROSSING REPLACEMENT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This resolution awards a construction contract and maintenance contract to 360 Rail Services, LLC for Project No. 17-069 – United Avenue Railroad Crossing Replacement and Maintenance Contract. PREVIOUS COUNCIL ACTION: There have been numerous Council actions over the last decade transferring money, creating projects, and awarding construction contracts for the maintenance and reconstruction of the industrial railroad spur at the Pueblo Memorial Airport Industrial Park. BACKGROUND: This project consists of the removal and replacement of the westernmost railroad crossing of the industrial railroad spur at the Pueblo Memorial Airport Industrial Park at the intersect of United Avenue. The work was competitively bid through the City’s Purchasing Department, and a copy of the bid summary is attached. FINANCIAL IMPLICATIONS: Funds for this project will be paid out of Project Account ED1702 – United Avenue Railroad Crossing Replacement and Maintenance Project BOARD/COMMISSION RECOMMENDATION: Not Applicable STAKEHOLDER PROCESS: Notification of those businesses and agencies that routinely use United Avenue of the impacts the project will have. ALTERNATIVES: Denying the Resolution will result in cancellation or delay of the project. The crossing has deteriorated to the point that it may become unserviceable for the BNSF Railway and may result in their refusal to provide deliveries to a client at the Industrial Park. RECOMMENDATION : Approval of the Resolution. Attachments: Bid Summary