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RESOLUTION NO. 13784
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN
THE AMOUNT OF $183,537.50 TO 360 RAIL SERVICES, LLC,
AND SETTING FORTH $116,462.50 FOR A MAINTENANCE
CONTRACT, CONTINGENCIES, AND ADDITIONAL WORK FOR
PROJECT NO. 17-069 (ED1702) UNITED AVENUE RAILROAD
CROSSING REPLACEMENT, AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE THE SAME
WHEREAS, proposals for PROJECT NO. 17-069 UNITED AVENUE RAILROAD
CROSSING REPLACEMENT have been received and examined, and;
WHEREAS, the proposal of 360 Rail Services, LLC, of Englewood, Colorado was the
lowest bid determined to be responsible; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
A Contract for project NO. 17-069 – UNITED AVENUE RAILROAD CROSSING
REHABILITATION is hereby awarded to said bidder in the amount of $183,537.50.
SECTION 2.
A multi-year MAINTENANCE CONTRACT is also awarded to said bidder. The annual
amount is dependent upon the scope of work. The maximum amount of the Maintenance Contract
shall not exceed $100,000, unless additional funds are approved by City Council.
SECTION 3.
In addition to the amount of the bid set forth, as aforementioned, an additional amount as
stipulated in this section is hereby established for contingencies and additional work.
Maintenance Contract, Contingencies and Additional Work . . . . $116,462.50
SECTION 4.
Funds for said project shall be from Project No. DE1702 – UNITED AVENUE RAILROAD
CROSSING REPLACEMENT AND MAINTENANCE CONTRACT
SECTION 5.
The Purchasing Agent is hereby authorized to execute said contract and maintenance
agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of
the City thereto and attest the same.
SECTION 6.
The officers and staff of the City are directed and authorized to perform any and all acts
consistent with the intent of this Resolution to effectuate the policies and procedures described
herein.
SECTION 7.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED September 25, 2017
BY: Ed Brown
City Clerk’s Office Item # M-3
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: September 25, 2017
TO: President Stephen G. Nawrocki and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Earl Wilkinson, Director of Public Works
SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT
OF $183,537.50 TO 360 RAIL SERVICES, LLC, AND SETTING FORTH
$116,462.50 FOR A MAINTENANCE CONTRACT, CONTINGENCIES, AND
ADDITIONAL WORK FOR PROJECT NO. 17-069 (ED1702) UNITED AVENUE
RAILROAD CROSSING REPLACEMENT, AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE THE SAME
SUMMARY:
This resolution awards a construction contract and maintenance contract to 360 Rail Services,
LLC for Project No. 17-069 – United Avenue Railroad Crossing Replacement and Maintenance
Contract.
PREVIOUS COUNCIL ACTION:
There have been numerous Council actions over the last decade transferring money, creating
projects, and awarding construction contracts for the maintenance and reconstruction of the
industrial railroad spur at the Pueblo Memorial Airport Industrial Park.
BACKGROUND:
This project consists of the removal and replacement of the westernmost railroad crossing of the
industrial railroad spur at the Pueblo Memorial Airport Industrial Park at the intersect of United
Avenue.
The work was competitively bid through the City’s Purchasing Department, and a copy of the bid
summary is attached.
FINANCIAL IMPLICATIONS:
Funds for this project will be paid out of Project Account ED1702 – United Avenue Railroad
Crossing Replacement and Maintenance Project
BOARD/COMMISSION RECOMMENDATION:
Not Applicable
STAKEHOLDER PROCESS:
Notification of those businesses and agencies that routinely use United Avenue of the impacts
the project will have.
ALTERNATIVES:
Denying the Resolution will result in cancellation or delay of the project. The crossing has
deteriorated to the point that it may become unserviceable for the BNSF Railway and may result
in their refusal to provide deliveries to a client at the Industrial Park.
RECOMMENDATION
:
Approval of the Resolution.
Attachments: Bid Summary