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HomeMy WebLinkAbout09113ORDINANCE NO. 9113 AN EMERGENCY ORDINANCE PARTIALLY TERMINATING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND PUEBLO COUNTY FOR SHARED INFORMATION TECHNOLOGY SERVICES AND INFRASTRUCTURE BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Letter terminating Section I of the Information Technology Cooperation Agreement (“Intergovernmental Agreement”) between the City of Pueblo, a Municipal Corporation, and Pueblo County, relating to shared information technology services and infrastructure, attached hereto and having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of the City Council is hereby authorized and directed to execute said Letter for and on behalf of the City, and the City Clerk is directed to affix the seal of the City thereto. SECTION 3. The City Council finds that this Ordinance qualifies for treatment as an emergency ordinance pursuant to City Charter because the change in GIS licensing affects public safety systems for police and fire, mapping systems for planning and zoning, and multiple other City systems. This emergency ordinance is required for the immediate protection of public health, safety and property of the residents of the City of Pueblo. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached Letter to implement the transactions described therein. SECTION 5. This Ordinance shall become effective immediately upon final passage and approval. INTRODUCED March 27, 2017 BY: Robert Schilling PASSED AND APPROVED: March 27, 2017 City Clerk’s Office Item # S-1 Background Paper for Proposed Emergency Ordinance COUNCIL MEETING DATE: March 27, 2017 TO: President Stephan G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Lori Pinz, Director of Information Technology SUBJECT: AN EMERGENCY ORDINANCE PARTIALLY TERMINATING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND PUEBLO COUNTY FOR SHARED INFORMATION TECHNOLOGY SERVICES AND INFRASTRUCTURE SUMMARY: Attached is a termination letter that partially terminates information technology services and infrastructure provided for under an Intergovernmental Agreement between the City of Pueblo and Pueblo County. PREVIOUS COUNCIL ACTION: None. BACKGROUND: Over the last decade, the City of Pueblo and Pueblo County Information Technology (IT) Departments have partnered together on several different types of technology projects. Through this cooperation, both entities have established and are maintaining one or more high speed network connections between several City and County agencies. City and County are sharing GIS (Geographical Information System) system and services as well as a Planning and Development application used by both agencies. This partnership allows the City and County IT departments to cost share and leverage efforts to establish vital infrastructure and services utilized by both organizations. The Information Technology Cooperation Agreement (“Intergovernmental Agreement”) was entered into between the City and County on April 7, 2014, and approved by Ordinance No. 8721 on March 24, 2014. Under section IV(A) of the Intergovernmental Agreement, it may be partially terminated with three hundred sixty-five (365) days written notice. Notice of any termination must be sent in writing by certified or registered mail, return receipt requested, to the Pueblo County Attorney. Section I of the Intergovernmental Agreement pertains to GIS systems and services. Under the section, the City is paying the County $25,000.00 per year for GIS software and related products. Recently, the software licensing model under which the City and County have interacted, has changed to require that each enter into separate licensing agreements. As such, the City will no longer be receiving the GIS software and services from the County, and Section I of the Intergovernmental Agreement needs to be terminated so that the City no longer pays for them. FINANCIAL IMPLICATIONS: After the next contractual year, the City will no longer pay the County $25,000.00 per year for services. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: City and County Information Technology (IT) Directors and staff have met and worked jointly together over the last decade to share and design services and infrastructure that would benefit both entities. Although the City and County Attorneys are working to amend the Intergovernmental Agreement, the year’s notice required for partial termination necessitates that the City give notice now, prior to April 7, 2017, so that the City is not contractually obligated to pay for additional terms. ALTERNATIVES: If City Council does not approve this Ordinance, the Intergovernmental Agreement will continue as is and the City will pay for software and services it is no longer being provided. RECOMMENDATION: Approval of the Emergency Ordinance. Attachments: Letter Partially Terminating the Intergovernmental Agreement Stephen G. Nawrocki city of Bob Schilling President EPUEBLO Chris Nicoll Larry Atencio Ed Brown Colorado Lori Winner Vice-President Ray Aguilera OFFICE OF THE CITY COUNCIL March 27, 2017 Pueblo County, Colorado Via Certified Mail, Return Receipt Requested Attention: Pueblo County Attorney 215 W. 10th Street, Room 312 Pueblo, CO 81003 Dear Sir or Madam: The City of Pueblo, Colorado ("City"), entered an Information Technology Cooperation Agreement dated April 7, 2014 ("ITCA") with Pueblo County, Colorado ("County"). The City now exercises its right under the ITCA to partially terminate said agreement. Pursuant to Section IV, Subsection A of the ITCA, said agreement may be partially terminated by City by providing three hundred sixty-five (365) days' advanced written notice to County, of City's election to partially terminate. I am the President of City Council for City and am authorized to give you notice that the City does hereby elect to terminate the services and responsibilities of Section I, Subsection A, pursuant to the foregoing provision of said ITCA. Sincerel ep an G. Nawrocki President of City Council City of Pueblo One City Hall Place Pueblo, CO 81003 One City Hall Place Pueblo,Colorado 81003 (719) 553-2655 FAX(719) 553-2698 www.pueblo.us