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HomeMy WebLinkAbout13504 City Clerk’s Office Item # M-2 Background Paper for Proposed Resolution COUNCIL MEETING DATE: September 12, 2016 TO:President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Earl Wilkinson, Director of Department of Public Works SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $131,615.50 TO PARKER EXCAVATING, INC., AND APPROVING THE TRANSFER OF $29,000 FROM PROJECTS TO BE DETERMINED (SW9999) TO POINT REPAIRS PROJECT (SW1501) FOR EMERGENCY STORMWATER SEWER REPAIR IN CRAIG STREET THTH FROM 9 STREET TO 10 STREET AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: This Resolution awards a Construction Contract to Parker Excavating, Inc., for thth emergency stormwater sewer repair in Craig Street from 9 Street to 10 Street. PREVIOUS COUNCIL ACTION: None. BACKGROUND: After recent heavy rains a sinkhole was created within Craig Street that was a hazard to both vehicles and pedestrians. After further investigation, it was found that the existing metal storm pipe had corroded along the bottom allowing water to undermine the soil thus creating the sinkhole. Therefore, it was determined that the repair should be completed immediately. The quote for the unit prices for the work by Parker Excavating Inc. and the change order for the project are attached. This work was performed under the Stormwater Point Repair multi-year contract under which six (6) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Remove and Replace 36” Pipe $38,121.00 Remove and Replace Asphalt – 4” on 6” ABC $35,154.00 Material Only – Concrete Encasement and Bulkhead $1,200.00 Install Extra Lean Concrete (Flowfill) $10,440.50 Labor and Equipment to Clean, Pump Manhole, Slipline, Top and Bottom, Bulk Head and Grout $38,640.00 Traffic Control $7,310.00 Mobilization $750.00 TOTAL: $131,615.50 FINANCIAL IMPLICATIONS: Funds for this project will come from the Stormwater budget that is available and has been budgeted, appropriated and allocated to Point Repairs Project (SW1501). BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: None. ALTERNATIVES: No Action Under this alternative, the City would make no improvements to the damaged storm sewer and allow the storm water to continue to undermine the street and nearby utilities creating a serious health and safety issue to the public. RECOMMENDATION: Approval of this Resolution. Attachments: Bid Summary Site Location Map RESOLUTION NO. 13504 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $131,615.50 TO PARKER EXCAVATING, INC., AND APPROVING THE TRANSFER OF $29,000 FROM PROJECTS TO BE DETERMINED (SW9999) TO POINT REPAIRS PROJECT (SW1501) FOR EMERGENCY STORMWATER SEWER REPAIR IN CRAIG THTH STREET FROM 9 STREET TO 10 STREET AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency stormwater sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the repair work was awarded to Parker Excavating Inc., under the 2015-2016 Storm Sewer Point Repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. th This contract is for repair of the stormwater sewer main in Craig Street from 9 th Street to 10 Street. Contract Agreement for Stormwater Sewer Repair with Parker Excavating Inc., Point Repairs Project No. 15-031 (SW1501) is hereby awarded to said bidder in the amount of $131,615.50. SECTION 2. The Finance Director is hereby authorized to execute the transfer of $29,000 of $29,000 from Projects To Be Determined (SW9999) to Point Repair Project (SW1501). SECTION 3. Funds for Point Repairs Project 15-031 (SW1501) shall be from the Stormwater Utility funds. SECTION 4. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 5. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 6. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: September 12, 2016 BY: Ed Brown CONTRACT CHANGE ORDER Crrr OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: SW1501 Change Order No. : ONE 8/30/2016 Page 1 of 1 Project Name: Craig St from 9th St to 10th St Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 Remove&Replace 36"Pipe Greater than 8' $2,096.00 2 Asphalt Patch-4"on 6"Class ABC $8,184.00 3 Material Only_Conc Encasement and Bulkhead $1,200.00 4 Flowfill $10,440.50 5 Concete Collar ($800.00) 6 Labor and Equipment $38,640.00 7 Traffic Control $7,310.00 TOTAL (Decrease)/Increase ($800.00) $67,870.50 Net Adjustment This Change Order $ 67,070.50 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 64,545.00 Total Adjusted Contract Amount To Date $ 131,615.50 Reason For Change: Actual Field Quantities. Extra work needed to complete project. The time provided for completion of the contract is unchanged by 0 calendar days. This document shall become an amendme t to the contract and all provisions of the contract apply hereto. Prepared by: Date: VJ30hb �/ lormwater Coordinator Reviewed by: „,•'7.00.1: Date: (9/84 Accepted by: �/,� Date: 9/t/j(., Cont .ctor's Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawfulwfappropriations are sufficient to cover such increase. Approved by: s'9/(V Date: ���/(o '� AC for Stormwater FORM CO100.1299