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HomeMy WebLinkAbout13442 RESOLUTION NO. 13442 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE SOUTHERN COLORADO SOAP BOX DERBY, INC., FOR THE USE OF JOPLIN AVENUE FROM 4TH STREET TO BEECH STREET TO CONDUCT THE 2016 REGIONAL SOAP BOX DERBY RACE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The attached Revocable Permit is authorized to be issued to Southern Colorado th Soap Box Derby, Inc., for the use of Joplin Avenue from 4 Street to Beech Street for the purpose of conducting a soap box derby race. The period of the Revocable Permit will be June 4, 2016 and June 11, 2016 from 5:00 a.m. to 5:00 p.m. SECTION 2. The use of the public right-of-way granted hereby is subject to all limitations, terms, and conditions set forth in the attached Revocable Permit. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 4. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: May 23, 2016 BY: Ed Brown City Clerk’s Office Item # M-4 Background Paper for Proposed Resolution COUNCIL MEETING DATE: May 23, 2016 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Earl Wilkinson, Director of Public Works SUBJECT: A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE SOUTHERN COLORADO SOAP BOX DERBY, INC., FOR THE USE OF JOPLIN AVENUE FROM 4TH STREET TO BEECH STREET TO CONDUCT THE 2016 REGIONAL SOAP BOX DERBY RACE SUMMARY: This Resolution approves the issuance of a Revocable Permit to Southern Colorado Soap Box Derby, Inc., to conduct their 2016 Soap Box Derby Race. PREVIOUS COUNCIL ACTION: A Revocable Permit is requested each year to host the Regional Soap Box Derby Race. BACKGROUND: The Southern Colorado Soap Box Derby, Inc., has requested the closure of Joplin Avenue from 4th Street to Catalpa Street on June 4, 2016 and June 11, 2016, from 5:00 a.m. to 5:00 p.m., to conduct a regional soap box derby race. FINANCIAL IMPLICATIONS: None. BOARD/COMMISSION RECOMMENDATION: The Revocable Permit Review Committee recommends approval. STAKEHOLDER PROCESS: None. ALTERNATIVES: Denying the Resolution will possibly result in the event being cancelled and held in a different location. RECOMMENDATION: Approval of this Resolution. Attachments: Revocable Permit, Letter of Intent, Certificate of Liability, Map REVOCABLE PERMIT Pursuant to the authority granted by Section 16-9 of the Charter of Pueblo, a Municipal Corporation, (the "City"), the City Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions herein contained and the Permittee's compliance therewith: 1. Name, Address and Telephone Number of Permittee: Southern Colorado Soap Box Derby, Inc., P.O. Box 8876 Pueblo, CO 81005,(719)546-9647 2. Permitted Area: Joplin Avenue between 4th Street and Beech Street 3. Purpose of Revocable Permit: Soap Box Derby, Inc 4. Authorized Improvements: 5. Commencement Date: June 04 2016 Time: 5:00 a.m.to 5:00 p.m. 6. Ending Date: June 11 2016 Time: 5:00 a.m.to 5:00 p.m. PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED REVOCABLE PERMIT(THE "PERMIT")REPRESENTS, WARRANTS AND AGREES: (a) The Permitted Area shall be used for the above-specified Purpose of Revocable Permit. No use of the Permitted Area shall be made before the time of the Commencement Date. (b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area by Permittee (the "Improvements") shall be constructed, installed, and maintained by Permittee in compliance with all applicable codes,ordinances,rules and regulations of City and this Permit. (c) If the Revocable Permit is issued for a sidewalk café,the Permittee and sidewalk café shall be subject to all the provisions, conditions and requirements contained in section 9-10-84 of the Pueblo Municipal Code, or as same may be amended, which are incorporated herein by reference. In addition, no Improvement shall be tied-down or chained to any tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked adjacent to or near the Permitted Area. (d) If this Permit is issued for the use of the public right-of-way for a special event, Permittee shall deposit with the City the sum of$500.00 ("Deposit"). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the Ending Date. If so timely removed and cleaned,the Deposit will be returned to Permittee. (e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall,at Permittee's expense,remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and restore the Permitted Area to its original condition. Permittee agrees to pay all City's costs and expenses, including reasonable attorney fees, incurred in the enforcement of this Permit. (f) Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from litter,waste and debris. (g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising, directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction, installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or Improvements by Permittee,its officers,agents,employees, invitees or general public. (h) Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or sublet by Permittee without the prior written consent of the City Council of City. Any attempted conveyance, assignment, transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be void and of no effect and shall cause this Permit to be automatically revoked. CA-7/22/03 f (i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area and Improvements in amounts not less than $1,000,000.00 combined single limits per occurrence and aggregate, naming the City as an additional insured and contain a waiver of rights of subrogation against City. A certificate for such insurance and each renewal thereof shall be delivered to the City. Failure to maintain such insurance shall cause this Permit to be automatically revoked. (j) Trees, landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or injury by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director of Parks and Recreation. (k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by first class mail,postage prepaid,as follows: (i) If to Permittee, at the address shown in paragraph 1above.. (ii) If to City, 1 City Hall Place, Pueblo, Colorado, ..81003, Attention:_ Revocable Permit Review Committee. Each party reserves the right to change its address provided notice of such change is given in accordance with this paragraph(k). (1) City reserves and is hereby granted by Permitteeaccess to, under and through the Permitted Area for any and all purposes. City may injure, damage or remove any and all Permittee's_Improvements in the Permitted Area in exercising the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee's Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injuries thereto,whatsoever the cause,including,but not limited to,the acts or omissions of City,its officers,employees,or agents. (m) This Permit shall terminate upon the occurrence of any one of the following events:(i)the Time of the Ending Date, (ii) abandonment or non-use by Permittee for a period of three(3)consecutive months,(iii)surrender or cancellation of the Permit in writing by Permittee, (iv)automatic revocation as provided in paragraphs (h) and (i)above; or(v)revocation or termination of this Permit by resolution of the City Council of City. (n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to City,and without notice to or hearing by Permittee. Permittee waives any and.all right or claim to such notice,hearing, and liability of the City. Signed in Pueblo,Colorado this /3 day of j"1q,l 20 PERMITTEE: Organization: SOck` ec �CG i � bci By: C k a' .L Title: /-C.Sre62_ ----- STATE OF COLORADO.) COUNTY OF PUEBLO ) s.. The foregoing ins mens was acknowledged before me the 13 day. of 1Y1CL9 20 )(p by l ( !T A KIMB L& 1. 1 c as Fq4 lat' ! NOTARY PUBJCd,;2) i / MtSA, 't5P L JlisDO NOTARY ID 20094005563 � /2' iM-4 '' 1111 Notary Public APPROVED this a 3g1) day of `won( ,20`gyp . _. • . BL• • unicipal Co r ration Pre te 'TeCity Council -. 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Use Subject to License/Copyright These expedittiiousniess. Usernassumesnal all only. No risk of use.pMapQueslt and Its saduppliers assume no r spen s ons bility foernany loss or dleilaysresulltti g exp directions � NE gc-84e-.) /s HAND m AID 6L a s(-)g 6 ,.«Fn.ii.,..,,x,,,,�nrn,eSt.c0Tn/directions/main.adp?go=l&do=nw&rmm=1&pnlx=&a1x=399... 4/21/2006 eta ' Southern Colorado Soap Box Derby, Inc Colorado Department of Transportation 905 Erie Avenue Pueblo, CO 81001 RE: Letter of Intent for Use of Highway 227 To Whom It May Concern: The Southern Colorado Soap Box Derby,Inc. is applying for a "Revocable Permit" to hold a Derby race down Joplin Avenue from fourth (4)and Joplin,South to Beech Street, also known as Highway 227. Race Trials are June's 120 Ite and Race Day,June It, 20 I(A Therefore this letter of request would apply for all three (3) days. The time of closures will be from5:00 a.m. to 500 p.m. on-j-h oyG p[c.Nt i. . It is our intention to barricade Joplin Avenue at 4`b, and to direct traffic South,at Catalpa Avenue,North bound traffic will be detoured up Kingston Ave. To prevent traffic between Iola Ave,and Kingston Ave, Barricades will be installed on East 3`d Street, East 2" Street, East 1" Street,East River Street, East Ash Street,East Beech Street. Included with this letter is a plan of the proposed race track and adjoining streets and a Certificate of Liability of Insurance. Should you have any questions or concerns about application % So Co Soap Box Derby, Inc. Call Rodger Lindenmuth (Race Director) @ 1-719-948-4316,or ►�'Iqd peXtesta (President) @ 1-719• At-t,0 -38 t S Sincerely, Rodger Lindenmuth (Race Director)) Chad be%r-tio(President)