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Home My WebLink About08989 City Clerk’s Office Item # R-3 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: April 11, 2016 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Steven Meier, Director of Planning & Community Development SUBJECT: AN ORDINANCE APPROVING A CHALLENGE COST SHARE AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES DEPARTMENT OF AGRICULTURE, FOREST SERVICE, PIKE AND SAN ISABEL NATIONAL FORESTS, CIMARRON AND COMANCHE NATIONAL GRASSLANDS RELATING TO THE FINANCIAL ASSISTANCE AWARD, FUNDS IN THE AMOUNT OF $6,000 FOR THE CITY OF PUEBLO GOCO INSPIRE PLANNING PROJECT AND AUTHORIZING THE PRESIDENT OF THE COUNCIL TO EXECUTE SAME SUMMARY: This is a cost share agreement (Agreement) between the City of Pueblo, and the United States Department of Agriculture, Forest Service, Pike and San Isabel National Forests and Cimarron and Comanche National Grasslands (Forest Service) for administration of funds for the GOCO Inspire Planning Project. PREVIOUS COUNCIL ACTION: None. BACKGROUND: On October 23 of 2015, the City received written notice of a $50,000 Financial Assistance Grant from State Board of the Great Outdoors Colorado Trust Fund (GOCO) for the GOCO Inspire Planning Project. The funds are being matched with $24,000 in cash and $26,000 in in-kind funds from the GOCO Inspire Coalition. The total project budget is $100,000. The Forest Service is a coalition member and have agreed to contribute $6,000 in cash and $3,825 in in-kind contributions. The GOCO Grant will provide funding for planning and public outreach for engaging and inspiring underserved youth in the Pueblo community to explore the outdoors. This Agreement establishes the responsibilities of each party for the administration of the Financial Assistance Award funds, as follows: 1. The City is responsible for the administration of the financial assistance award and assumes and shall be responsible for the receipt and disbursement of all funds for the Project including the Financial Assistance Award. 2. The City will enter into this Agreement and oversee the administration of the contract scope of work in accordance with the Financial Assistance Award requirements. 3. The Agreement stipulates that the funding for the Project is as follows: The Forest Service will provide Cash contribution: $6,000 The Forest Service will provide Match Cash and In kind funds: $3,825 Total $9,825 FINANCIAL IMPLICATIONS: This agreement secures the financial obligation of the National Forest Service toward the Project. The City will be required to submit an invoice to receive said funding as set forth in paragraph 3 of the Agreement. In order for City to proceed with the Project, an Ordinance approving an agreement between the United States Department of Agriculture, Forest Service, Pike and San Isabel National Forests and Cimarron and Comanche National Grasslands and The City of Pueblo, a Municipal Corporation, is being heard at the April 11th, 2016 City Council meeting. This Agreement between the City and The Forest Service secures the required funds for the grant agreement. City's staff time from both the Finance and Planning and Community Development Departments will be required to monitor and provide financial reports related to this project. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: This project was established over several months of meetings designed to review the documents and formulate a strategy for a successful submission. The Forest Service is a member of this group. ALTERNATIVES: The Coalition will be at a deficit of $9,825 dollars of cash and in kind funding. RECOMMENDATION: Approval of the Ordinance. Attachments: Agreement. ORDINANCE NO. 8989 AN ORDINANCE APPROVING A CHALLENGE COST SHARE AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION AND THE UNITED STATES DEPARTMENT OF AGRICULTURE, FOREST SERVICE, PIKE AND SAN ISABEL NATIONAL FORESTS, CIMARRON AND COMANCHE NATIONAL GRASSLANDS RELATING TO THE FINANCIAL ASSISTANCE AWARD, FUNDS IN THE AMOUNT OF $6,000 FOR THE CITY OF PUEBLO GOCO INSPIRE PLANNING PROJECT AND AUTHORIZING THE PRESIDENT OF THE COUNCIL TO EXECUTE SAME WHEREAS, the City of Pueblo has received approval for the funds from The United States Department of Agriculture, Forest Service, Pike and San Isabel National Forests and Cimarron and Comanche National Grasslands for the GOCO Inspire Planning Project (“Project”) subject to the execution of a cost share agreement; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. An Agreement between the City of Pueblo, a Municipal Corporation and The United States Department of Agriculture Forest Service Pike and San Isabel National Forests and Cimarron and Comanche National Grasslands relating to an agreement (Agreement) for financial assistance award for the GOCO Inspire Planning Project, a copy of which is attached and incorporated herein and having been approved to form by the City Attorney, is hereby approved. SECTION 2. The President of the City Council is hereby authorized to execute and deliver the agreement on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached Agreement to effectuate the transactions described therein. SECTION 4. This Ordinance shall become effective immediately upon final passage. INTRODUCED: April 11, 2016 BY: Ed Brown PASSED AND APPROVED: April 25, 2016