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Home My WebLink About13397 RESOLUTION NO. 13397 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO FOUNDATION FOR THE USE OF ALAN HAMEL AVENUE BETWEEN UNION AVENUE AND SANTA FE AVENUE, MAIN STREET BETWEEN RICHMOND AVENUE AND D STREET, AND RICHMOND AVENUE BETWEEN MAIN TH STREET AND THE ALLEY TO HOST THE 16 ANNUAL BOATS, BANDS AND BAR-B-QUE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The attached Revocable Permit is authorized to be issued to the HARP Foundation for the use of Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between Richmond Avenue and D Street, and Richmond Avenue between Main Street and the alley from th June 8, 2016 at 6:00 p.m. through June 12, 2016 at 2:00 p.m. for the purpose of the 16 Annual Boats, Bands, and Bar-B-Que. SECTION 2. The use of the public right-of-way granted hereby is subject to all limitations, terms and conditions set forth in the attached Revocable Permit. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 4. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: March 14, 2016 BY: Ed Brown City Clerk’s Office Item # M-4 Background Paper for Proposed Resolution COUNCIL MEETING DATE: March 14, 2016 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Earl Wilkinson, Director of Public Works SUBJECT: A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO FOUNDATION FOR THE USE OF ALAN HAMEL AVENUE BETWEEN UNION AVENUE AND SANTA FE AVENUE, MAIN STREET BETWEEN RICHMOND AVENUE AND D STREET, AND RICHMOND AVENUE BETWEEN MAIN STREET AND THE ALLEY TO TH HOST THE 16 ANNUAL BOATS, BANDS AND BAR-B-QUE SUMMARY: This Resolution approves the issuance of a Revocable Permit to HARP Foundation, to conduct their annual Boats, Bands and Bar-B-Que. PREVIOUS COUNCIL ACTION: A Revocable Permit is requested each year to conduct the annual Boats, Bands and Bar-B-Que event. BACKGROUND: The HARP Foundation has requested the closures of Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between Richmond Avenue and D Street, and Richmond Avenue between Main Street and the alley from June 8, 2016, at 6:00 p.m. through June 12, th 2016, at 2:00 p.m. to conduct the 16 Annual Boats, Bands, and Bar-B-Que. FINANCIAL IMPLICATIONS: None. BOARD/COMMISSION RECOMMENDATION: The Revocable Permit Review Committee recommends approval. STAKEHOLDER PROCESS: None. ALTERNATIVES: Denying the Resolution will most likely cancel the event. RECOMMENDATION: Approval of this Resolution. Attachments: Revocable Permit, Letter of Intent, Certificate of Liability, Map REVOCABLE PERMIT Pursuant to the authority granted by Section 16-9 of the Charter of Pueblo, a Municipal Corporation, (the "City"), the City Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions herein contained and the Permittee's compliance therewith: 1. Name,Address and Telephone Number of Permittee: Historic Arkansas Riverwalk of Pueblo Foundation, 125 Riverwalk Place,Pueblo,CO 81003,(719)595-0242 2. Permitted Area: Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between D Street and Richmond Avenue, Richmond Avenue between Main Street and the alley. 3. Purpose of Revocable Permit: 16th Annual Boats, Bands and BBQ 4. Authorized Improvements: 5. Commencement Date: June 8 2016 Time: 6:00 p.m. 6. Ending Date: June 12.2016 Time: 2:00 p.m. PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED REVOCABLE PERMIT(THE"PERMIT")REPRESENTS, WARRANTS AND AGREES: (a) The Permitted Area shall be used for the above-specified Purpose of Revocable Permit. No use of the Permitted Area shall be made before the time of the Commencement Date. (b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area by Permittee (the "Improvements") shall be constructed, installed, and maintained by Permittee in compliance with all applicable codes,ordinances,rules and regulations of City and this Permit. (c) If the Revocable Permit is issued for a sidewalk café,the Permittee and sidewalk café shall be subject to all the provisions,conditions and requirements contained in section 9-10-84 of the Pueblo Municipal Code,or as same may be amended, which are incorporated herein by reference. In addition, no Improvement shall be tied-down or chained to any tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked adjacent to or near the Permitted Area. (d) If this Permit is issued for the use of the public right-of-way for a special event, Permittee shall deposit with the City the sum of$500.00 ("Deposit"). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the Ending Date. If so timely removed and cleaned,the Deposit will be returned to Permittee. (e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall, at Permittee's expense, remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and restore the Permitted Area to its original condition. Permittee agrees to pay all City's costs and expenses, including reasonable attorney fees, incurred in the enforcement of this Permit. (f) Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from litter,waste and debris. (g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising, directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction, installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or Improvements by Permittee, its officers,agents,employees, invitees or general public. (h) Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or sublet by Permittee without the prior written consent of the City Council of City. Any attempted conveyance, assignment, transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be void and of no effect and shall cause this Permit to be automatically revoked. CA-7/22/03 41 (i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area and Improvements in amounts not less than $1,000,000.00 combined single limits per occurrence and aggregate, naming the City as an additional insured and contain a waiver of rights of subrogation against City. A certificate for such insurance and each renewal thereof shall be delivered to the City. Failure to maintain such insurance shall cause this Permit to be automatically revoked. (j) Trees, landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or injury by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director of Parks and Recreation. (k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by first class mail,postage prepaid,as follows: (i) If to Permittee,at the address shown in paragraph 1 above. (ii) If to City, 1 City Hall Place, Pueblo, Colorado, 81003, Attention: Revocable Permit Review Committee. Each party reserves the right to change its address provided notice of such change is given in accordance with this paragraph(k). (1) City reserves and is hereby granted by Permittee access to, under and through the Permitted Area for any and all purposes. City may injure, damage or remove any and all Permittee's Improvements in the Permitted Area in exercising the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee's Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injuries thereto,whatsoever the cause, including,but not limited to,the acts or omissions of City, its officers,employees, or agents. (m) This Permit shall terminate upon the occurrence of any one of the following events: (i)the Time of the Ending Date, (ii)abandonment or non-use by Permittee for a period of three(3)consecutive months, (iii)surrender or cancellation of the Permit in writing by Permittee, (iv) automatic revocation as provided in paragraphs (h) and (i) above; or(v)revocation or termination of this Permit by resolution of the City Council of City. (n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to City,and without notice to or hearing by Permittee. Permittee waives any and all right or claim to such notice,hearing,and liability of the City. t Signed in Pueblo,Colorado this 2-9 day ofrU� ` ,20 . PERMITTEE: 1 Organization: +IP tn i iOYI By: b-----rf Title: vUy C, C'hc vey&r\ STATE OF COLORADO ) COUNTY OF PUEBLO )ss.. ' n ( + � 1 The foregoing instrument was acknowledged before me the 2 L day of >I'v!'/r .Q'�� , 20 �-Y by ow tlenduts Olrl as Board CiAsurvrcax\ • My commission expires: 7-24-00 - [ S AL TERRI E. KALLISH NOTARY PUBLIC Notary Public STATE OF COLORADO 7Y NOTARY 10# COMMISSION EXPI E F BRU794 Y 24 01 APPROV tis arch ,2016 P I BLO,a ,unicipal Co rporat •n By Prete *qty Council CA-4/6/10 03TTrn-'D3 4 .=, ci0 cm, CCW y x r-oDT AFri 4r oX°g 0zm Zm > X �Nwp��n g €a �O° �m� rn co � 'U DptwO�DO 'I,�s nP >,O (mDr p W C mZo . n-orni mmcnf sC ZO 5 -cmm xn xxxp c-HzCm a VICTORIA ST T, ',V \ /w tdi,. - / °i� 3it � � SUNION AVE "h^ skj // a /Y ' IP J1 MAT i' ' -..,/„. +� „ ,..%/',4'-' 5,,,., ril �' �' 3eyq , �a ' � AL � S11 9 a ,ECHANIC � . II zTdmmIImm ° JP fi i „sr'D m m /j o r''\ 3 s3r4 II,I I WI( 11tH 1N�Ay.� E �K Historic Arkansas Riverwalk of Pueblo $*; 125 Riverwalk Place Pueblo,Colorado 81003 719-595-0242 Fax:(719)583-4696 www.puebloriverwalk.org February 3,2016 To Whom It May Concern: The HARP Foundation will be hosting its 16th Annual Boats, Bands&Bar-B-Que event on Friday,June 10 and Saturday,June 11, 2016. This event will feature a nationally-sanctioned,state championship BBQ contest, all-day concerts, boat rides, retail vendors, a Friday and Saturday concerts and more! Hours on Friday,June 10 are from 5:00 p.m.to 11:00 p.m. and on Saturday,June 11 from 10:00 a.m.to 11:00 p.m. Last year,approximately 35,000 people attended Boats, Bands and Bar-B-Que. It is necessary to close streets surrounding the festival area because vendors and barbeque competitors will be staged on Alan Hamel Avenue, Main Street and Richmond Avenue. The street closure will ensure the safety of visitors and vendors attending the festival. We are asking for Richmond Avenue and Alan Hamel Avenue to be closed from Wednesday,June 8, 2016 at 6:00 p.m. until Sunday, June 12, 2016 at 2:00 p.m. We are also asking that Main Street be closed from Wednesday,June 8, 2016 at 6:00 p.m. until Sunday,June 12, 2016 at 2:00 p.m.We would like to prepare infrastructure on Wednesday and Thursday to be prepared to set up the event and all of our vendors on Friday morning. A-1 Barricade and Sign Company will close the streets at"Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between"D"Street and Richmond Avenue, Richmond Avenue between Main Street and the Alley,and the Riverwalk area between."A map showing the requested street closure is attached,along with the$50 fee,$500 deposit and certificate of insurance to allow for the street closure. Thank you, :P Christine Pittman Director of Entertainment and Events