The URL can be used to link to this page

Home My WebLink About13351 RESOLUTION NO. 13351 A RESOLUTION APPROVING THE ACQUISITION OF CERTAIN FIRE VEHICLES, APPARATUS AND EQUIPMENT FOR THE FIRE DEPARTMENT AND THE ACQUISION OF EQUIPMENT TO REPLACE THE CITY’S OBSOLETE PHONE NETWORK AND VOICEMAIL SYSTEM AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SEVERAL PURCHASE AGREEMENTS FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: WHEREAS, proposals for the desired vehicles, apparatus, and equipment (hereinafter collectively referred to as “Equipment”) have been solicited, received, evaluated and the best proposals selected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A bid award for the purchase of two (2) Pierce Saber FR Medium Body Pumpers built to Pueblo Fire Department specifications, (“Equipment”) for a purchase price not to exceed $886,775.00, is hereby made to Pierce Manufacturing, Inc., a Wisconsin corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 2. A bid award for the purchase of one 2016 Ford F-150 Pickup Truck, XL, SSV, Super Crew, 4x4 for a purchase price not to exceed $31,648.00, is hereby made to Dale Spradley Motors, Inc. d/b/a Spradley Ford Lincoln, Inc., a Colorado Corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 3. A bid award for the purchase of two 2016 Ford Fusion cars for a purchase price not to exceed $19,596.00 each, is hereby made to Dale Spradley Motors, Inc. d/b/a Spradley Ford Lincoln, Inc., a Colorado Corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 4. A bid award for the purchase of loose equipment for two triple combination fire pumpers (Project No. 15-047), (“Equipment”) for unit prices set forth in the bid summary for Project No. 15-047 and not to exceed a purchase price of $11,714.94, is hereby made to Unifire, Inc., a Washington corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 5. A bid award for the purchase of loose equipment for two triple combination fire pumpers (Project No. 15-047), (“Equipment”) for unit prices set forth in the bid summary for Project No. 15-047 and not to exceed a purchase price of $13,999.45, is hereby made to L.N. Curtis & Sons, Inc., a California corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 6. The purchase of emergency equipment (lights and sirens) and the installation of the same (“Equipment and Installation”) for the price set forth in Quote 7846 and not to exceed $9,577.45, from Wireless Advanced Communications, Inc., a Colorado corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 7. The purchase of major system components, installation and upgrade of the existing Avaya CSK1K Telephone network to a new Avaya IP Office system (“Equipment and Installation”) as set forth in the fixed price quote dated December 15, 2015 and not to exceed $548,711.00, from West-Tech Communications of Southern Colorado, Inc., a Colorado corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 8. Upon approval of the final Purchase Agreements as to form by the City Attorney, and upon approval of a Resolution approving lease purchase financing, the Purchasing Agent is hereby authorized to execute said Purchase Agreements for and on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same. SECTION 9. The officers of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 10. This Resolution shall become effective immediately upon final passage. INTRODUCED: December 28, 2015 BY: Dennis Flores City Clerk’s Office Item # M-3 Background Paper for Proposed Resolution COUNCIL MEETING DATE: December 28, 2015 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Roni Kimbrel, Director Finance Department Shawn Shelton, Fire Chief Lori Pinz, Director Information Technology SUBJECT: A RESOLUTION APPROVING THE ACQUISITION OF CERTAIN FIRE VEHICLES, APPARATUS AND EQUIPMENT FOR THE FIRE DEPARTMENT AND THE ACQUISITION OF EQUIPMENT TO REPLACE THE CITY’S OBSOLETE PHONE NETWORK AND VOICEMAIL SYSTEM AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SEVERAL PURCHASE AGREEMENTS FOR SAME SUMMARY: This Resolution allow the Fire Department and IT Department to purchase necessary equipment. PREVIOUS COUNCIL ACTION: Not applicable. BACKGROUND: This resolution approves the acquisition of two 2016 Peirce triple combination fire pumper trucks that will come full equipped, one 2016 F-350 assistant Chief vehicle that is response ready, and two 2016 Ford Fusion staff cars. The two Peirce pumper trucks will replace a 1997 Peirce pumper from station 5 and a 1996 Peirce pumper from station 7. The equipment for these units will be supplied by two separate vendors. The proposed 2016 F-150 Assistant Chief response vehicle will replace a 2002 F150 with over 150,000 miles and will be outfitted with emergency equipment by a separate vendor. The two 2016 food fusion staff cars will replace two 2001 ford Taurus each with over 150,000 miles. The proposed vendors were selected after careful consideration of all submitted bids and represent the best value for the city. The total cost of this project will be $992,906.84 plus interest. As of April 2016, the voicemail system integrated with the City’s current phone system will no longer be supported. The system and its hardware is obsolete and over 13 years old. Spare parts are becoming increasingly difficult to locate. The City relies heavily on its voicemail system to conduct its day-to-day business; therefore, it is imperative that we eliminate the possibility of a catastrophic failure. To address the issue, the Information Technology Department conducted a detailed analysis on replacing the voicemail component as well as the costs associated with the next required upgrade to CORE phone system. Hosted Voice-over-IP (VoIP) solutions, other VoIP manufacturer based phone systems, and upgrade options for our current Avaya system were considered. To control costs, meet department voice and call accounting requirements, and effectively manage VoIP network traffic across our Avaya network, it was determined that upgrading our Avaya CS1K PBX with an Avaya IP Office solution was the best solution. As part of this upgrade, the City of Pueblo’s core data network will need to be upgraded to accommodate the new system. The current Avaya data switches will be upgraded to the Avaya Virtual Services Platform (VSP) High availability 8400 data switches. The new VoIP system will replace the current Avaya CS1K telephone network, including handsets, in all current locations. The configuration also includes additional equipment and licensing for 3 Fire Stations not currently served by the present system. This will eliminate leased phone lines in these Fire Stations. All installed equipment, with the exception of phone sets (1- year), will be covered under a 3-year warranty, maintenance and support plans which includes software upgrades. Warranty coverage begins upon City acceptance of equipment. FINANCIAL IMPLICATIONS: The lease purchase of the equipment referenced herein is contingent upon the approval, execution and funding of the Lease Purchase Agreement, No. 1001112-003 between Pueblo, a Municipal Corporation and Commerce Bank, a Missouri Corporation. Lease payments, operation, and maintenance of this equipment will be an ongoing operating expense of the Fire Department and Information Technology Department and sufficient funds are to be budgeted to cover lease payments over the five year repayment period. BOARD/COMMISSION RECOMMENDATION: Not applicable. STAKEHOLDER PROCESS: Not applicable. ALTERNATIVES: City Council could deny this Resolution. RECOMMENDATION: Approve the Resolution Attachments: Seven individual Purchase Agreements